Board Meeting July 19 2009

Archway Board Meeting Sunday; July 19, 2009 3:00-6:00 p.m. Berkeley Campus Meeting Minutes Members Present  Sarah Flowers (Head of School)  Jason Salter  Sharon Hammond  Shoshana Winkelstein  George Becker (Founding member)  Humberto “Beto” Rivadeneyra  Pam Hawk  Cheryll Anne Taylor  Tonya Hersch  Stacey Thomas  Jackie Lemoine Conference Call: Dean Fusco, Mark Headley At 3:07 p.m., the meeting was called to order by Jackie Lemoine at the Berkeley Campus Board Consultant and Retreat  Robert Fricker- Head Search Consultant ($30,000) Discussed PHASES of Head Search - Profile: engage school community; what are our goals/objectives - Recruitment: - Evaluation: confidential, open to community - Plan: (Induction) how to give information and build relationships - Assessment: after one year  Fran Scoble-Consultant: Conduct a retreat on Saturday, September 19, 2009 from 9:00 a.m. - 4:00 p.m. on the Berkeley Campus.       

Head of School-Sarah CAIS recommendation (tasks and timeline) General CAIS Principles of Good Practices and Resources now available to us NAIS membership Enrollment and Staffing updates for 09-10 Professional Development for Board in 09-10 Leadership through Partnership conference (Oct.) NAIS conference (January) Handbook and Policy updates

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Progress on Board Policies New Employee Policies (include HR service through CAIS) Parent Handbook updates New brochure- hold off and plan it in conjunction with the website In progress; top priority for the 09-10 year Re-evaluate School LOGO

Slate of Officers for 2009-2010 recommended by Committee on Trustees  Chair- Tonya  Vice Chair- Mark Headley  Secretary- Cheryll Anne Taylor  Treasurer/Finance Chair- Dean Fusco  Development Chair- Mark Headley  ARC Chair-Shoshana Winkelstein  Building Committee Chair-Sharon Hammond  Forward motion to accept slate by Mark Headley  Second Motion to accept by Shoshana Winkelstein  Votes for approval: Mark, Tonya, Shoshana, Dean  Votes against: Stacy, Jason, Cheryll Anne, George, Sharon, and Pam  Abstained from Voting: Beto  Slate voted down, Committee on Trustees will create another slate. Finance Committee-Dean  Review updated budget for 2009-2010  Motion: A motion to accept a $70,000 budget deficit was motioned by Shoshana, and Pam seconded the motion, unanimously approving a $70,000 budget deficit.  Discuss increase in tuition for 2010-2011 Committee on Trustees-Tonya  Individual and Board Assessments-survey completed by trustees July 8, 2009.  Head Assessment: Ad Hoc Committee: Stacy, Jackie, and Cheryll Anne completed the report based on the surveys.  Report presented by Stacy; July 19, 2009.  Jason requested “raw data” from the head assessment survey which will be provided by Tonya to the board.  The Ad Hoc committee will meet with Sarah to discuss the results.  Motion: Sharon motioned that we offer Sarah the position of interim head, with a commitment that the relationship will continue until the end of the school year 2010. Pam agreed to the motion, and Jason seconds it; unanimously approved.  Trustees discussed hiring a Head Search Consultant to help with search. Development and Annual fund Drive (what it will mean for trustees)-Bridget  August 9, 2009 Welcome picnic; Board of Trustees encouraged to attend  Giving Guidelines/Policy  Timeline 2

 Goals  Matching funds MOTION: George motioned that we as a board set an example for the above for mentioned; Beto seconded it, and it was unanimously approved.

Building Committee-Sharon  Beautification projects  Maintenance issues Exit Interview  Abrahm Hardin, George Becker, and Sharon Hammond (She has not yet resigned, but said she would not like to be considered for a 2-year term. Her initial term will end in September). have graciously agreed to participate in an exit interview to be conducted by Tonya. Calendar of meeting for 2009-2010- Jackie  Jackie initiated discussion of the Board Meetings to be held in Oakland.  MISSION: Jason accepted the motion, and Tonya seconded the motion; it was unanimously approved THAT ALL Board Meetings will be held in Oakland.  Meeting Dates: October 18, 2009 January 17, 2009 April 18, 2010 July 18, 2010

Archway Board Meeting July 19, 2009.doc

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