Day Of Volunteer Needs Blog

Spring Fling Auction – Archway School’s 35th Birthday Celebration – A Trip Back to 1973 Pre Auction and Day of Auction Set-up Volunteer Needs Job Area

Job Description

Start and end time

Auction Document Creation

Catalog Writers

Auction Displays

Create foam core displays for auction tables Transport items and supplies from lower campus, setup auction tables, balloon raffle, and check-in/out area

March

Assist Décor Chair with all decoration set-up needs Work with caterer

Morning setup

Decoration Set-up Food Prep.

March

Number of People Needed 2-cofirmed

Contact Person

Volunteers

Bridget Rivezzo

Jane Salzmann Julie Johnson,

2

Beth Fusco

Carolyn Buck

9am at lower campus; 10:30 at event site. Set-up will end by 4pm

3 @ 9am and 5 more @ 10:30 + Beth and I

Beth Fusco

11 am – until complete

2– confirmed 1 - needed

Priya Kshetrapal

9:00am- Marjorie Herman Michele Simon Dan May 10:00am-Vanessa Flynn, Audrey Irwin, Peter Mars, Frances Kaplan, Gloria Crocker, Rachel Bryant Jackie Gamble Kedra Rhodes-Sumler,

4pm – 10pm

4

Priya

1- Needed

Julie Mattoon

and Table Management Bartenders Checkin/check out desk and item distribution

Auction Table Managers

to prep-food and maintain food stations Serve hosted beverages Check people in on the computer as they arrive, secure their payment information for the evening, enter winning action item information into computer as tables close throughout the evening, produce check-out statements at the end of the evening, and distribute statements and items to guests as they leave. Monitor auction tables throughout the evening; clear away auction items and bid sheets once tables

Kshetrapal

Ann Wrixon Jaimila Neyon Jacqui Richter, Angus Cochran David Dawson, Allison Yarus, Eileen Marrama, Joan Warren

5:30 – 10pm

4

Priya Kshetrapal

5 pm – 10pm or until this area is cleaned up and packed away

4 people

Bridget Rivezzo

5:30 - 10pm or until this area is cleaned up and packed away

4

Bridget Rivezzo

Marjorie Herman, Shareen Leland, Sharron Williams

close, organize winning items at the check out location after each group of tables close. Help with disbursement of winning auction items if needed. Balloon Walk around and 6:00 – until Raffle Sellers sell balloons to balloons are guests gone

5

Beth Fusco

Jaimila Neyon Carole Docini David Dawson - coordinator Marla Lev Joan Warren Liz Little Peter Mars

Clean Up

This will include clearing tables, packing up supplies, taking down decorations, putting stuff to be returned to school in designated cars (we will need a few people who will be willing to take stuff back to school.

9pm – until job is complete

8

Need someone to head this up.

Sound Equipment Breakdown

This requires you stay to the end of the event then

9pm- until job is complete

1

John Imholz

breakdown the equipment and load it up.