Day Of Volunteer Needs Current

Spring Fling Auction – Archway School’s 35th Birthday Celebration – A Trip Back to 1973 Pre Auction and Day of Auction Set-up Volunteer Needs Job Area

Job Description

Start and end time

Auction Document Creation

Catalog Writers

Auction Displays

Create foam core displays for auction tables Transport items and supplies from lower campus, setup auction tables, balloon raffle, and check-in/out area

March

Assist Décor Chair with all decoration set-up needs Work with caterer

Morning setup

Decoration Set-up Food Prep.

March

Number of People Needed 2-cofirmed

Contact Person

Volunteers

Bridget Rivezzo

Jane Salzmann- [email protected]; 558-8855 Julie Johnson, [email protected] ; 375-3

2

Beth Fusco

9am at lower campus; 10:30 at event site. Set-up will end by 4pm

3 @ 9am and 5 more @ 10:30 + Beth and I

Beth Fusco

Marianne Tancor – [email protected] 666-8633 Carolyn Buck – [email protected] 841-1445 9:00am- Marjorie Herman, [email protected] ; 504-7118 Michele Simon; [email protected]; 530Dan May; [email protected] ; 390-8692

11 am – until complete

2– confirmed 1 - needed

Priya Kshetrapal

Kedra Rhodes-Sumler, [email protected] , 823-3786

4pm – 10pm

4

Priya

Julie Mattoon, [email protected] , 548-6414

1- Needed

10:00am-Vanessa Flynn, [email protected] ; 882-1542 Rachel Bryant, [email protected] ; 331-3318 Jackie Gamble, [email protected] ; 601-5762

and Table Management Bartenders Checkin/check out desk and item distribution

Auction Table Managers

to prep-food and maintain food stations Serve hosted beverages Check people in on the computer as they arrive, secure their payment information for the evening, enter winning action item information into computer as tables close throughout the evening, produce check-out statements at the end of the evening, and distribute statements and items to guests as they leave. Monitor auction tables throughout the evening; clear away auction items and bid sheets once tables

Kshetrapal 5:30 – 10pm

4

Priya Kshetrapal

5 pm – 10pm or until this area is cleaned up and packed away

4 people

Bridget Rivezzo

5:30 - 10pm or until this area is cleaned up and packed away

4

Bridget Rivezzo

Jaimila Neyon, [email protected] , 305-1195 Jacqui Richter, [email protected] ; 520-0154 Angus [email protected] ; 301-0616 David Dawson, [email protected] , 8 5947 Allison Yarus, [email protected] , 50 2273

Marjorie Herman, [email protected] ; 504-7118 Shareen Leland, [email protected] ;406-

close, organize winning items at the check out location after each group of tables close. Help with disbursement of winning auction items if needed. Balloon Walk around and 6:00 – until Raffle Sellers sell balloons to balloons are guests gone

5

Beth Fusco

Jamaya Sumler, [email protected] ; 387-4027

Marla Lev; [email protected]; 843-1549 Joan Warren; [email protected] ; 548-6414

Clean Up

This will include clearing tables, packing up supplies, taking down decorations, putting stuff to be returned to school in designated cars (we will need a few people who will be willing to take stuff back to school.

9pm – until job is complete

8

Need someone to head this up.

Sound Equipment

This requires you stay to the end of

9pm- until job is

1

John Imholz

Breakdown

the event then breakdown the equipment and load it up.

complete