Queens Preschool Minutes 23 6 09

QUEEN’S HIGH PRESCHOOL COMMITTEE MEETING 23rd June 2009 Note: Meeting proposed for 16 June postponed one week due to snow Meeting opened 5.25pm Present: Simon Clarke, Espie Ayson, Karen Blackie, Kerryn Tutty, Lorna Pelvin, Debbie Horne, Megan Martin, Warwick Kain, Andy Willmott Apologies:

Lara Valentine

Financial Report: o Espie presented expenditure versus budget for year to date. Committee in agreement that this format much easier to read and understand. Expenditure appears to be in line with projections relative to how far through year we are. o Karen pointed out that two audits will need to be completed within this financial year and so that figure will be above the estimate. Policy and Procedures: o Simon suggested that the main areas for the committee to consider are: Health and Safety, Property, Finance, Governance, Personnel and Education. o Simon to write up and circulate to management and staff for review. At the July committee meeting these policies will be finalised to go out for community consultation. It is intended that they will then be reviewed biannually thereafter. o Procedures to be left to management and staff. The committee will receive feedback on how effective these are and know that they exist. Mission Statement: o Debbie presented a draft mission statement written by staff. Andy suggested that more a philosophy than mission statement. Committee agreed to look at mission statements of similar organisations and reconsider at next committee meeting. Supervisors Report: o Debbie presented report. Highlighted that no suitable applicants presented for advertised position. Fundraising: o Lorna advised that firewood fundraiser had raised around $800 to date o Raffle for the wooden toys to be drawn Friday 26th June o Megan gave update on celebrity t-shirt fundraiser. Three celebrities approached to prepare designs for children’s t-shirts. Best quotes put cost at around $20 per t-shirt General o Debbie pointed out that a notice was out for parents to detail holiday care needs. Highlighted that likely to be more off-site activities.

Duty Allowance o Discussed the ethics of staff members being present when talking about other staff member’s employment contracts. It was decided that all Trust members could be present for discussion but would not have voting rights. o Agreed that Lorna Pelvin be paid the higher rate (as per the collective agreement) only after acting up for four consecutive days. This would be the case for as long as the current collective agreement was operational. Meeting closed 7.30 pm

Agenda for next meeting: Playground Review of policies Reconsider mission statement/s Finances as at end of June Fundraising Next committee meeting Tuesday 28th July 2009 (5.15pm).