Sfi Region 15 - Privacy Policy

Region 15 Privacy & Confidentiality Policy

In order to protect the interests and safety of our membership, following is the Starfleet Region 15 policy with regards to privacy and confidentiality: Regional Events: Regional events that take place in public places are considered in the public domain and thus attendees that attend those events can be photographed and captions can be used to chronicle those events in Regional publications, including but not limited to, the Regional Website, Newsletter, Starfleet Communiqué, programs and lists. For Regional events at private residences, as invited guests and willing participants, then it can be assumed that they are giving their permission to be photographed and that captions may be used to chronicle those events in Regional publications, including but not limited to, the Regional Website, Newsletter, Starfleet Communiqué, programs and lists. Names identifying the individuals who contribute greatly to the success of the event, including, but not limited to, planning and organizing, and recipients of recognition are considered public information as well and may be used in the aforementioned publications. Captions describing general settings during Regional events in public places or at private residences shall be general in nature. For example the caption under a picture of a group sitting around a table would say, “Various Region 15 members" or "Members of the USS Chapter". This is to insure the privacy of all attendees. Individuals who desire not to have their picture taken at Regional events must express that desire to those responsible for the event either before or at the time the photography takes place. In all cases this request will be honored. Addresses, Phone Number, E-Mails and private information

Addresses (both physical and e-mail) and phone numbers should only be published when absolutely necessary. By being on the regional staff or being the Commanding Officer or Executive Officer of a Chapter, it can be assumed that a member has given permission for appropriate contact information to be made available. Other Private information such as birthdays, social security numbers, physical addresses, unlisted phone numbers or any other information considered confidential and private shall not be given out under any circumstances without the expressed written authority of the owner.

Minors When it comes to minors, all information should be considered confidential unless explicit permission is given from the child's legal guardian. The only exception is for photographs and captions for Regional events at public or private venues, since a minor would only be at a public regional event with the permission of his/her guardian. In such cases the policy with regards to Regional Events would be in effect. No photographs that depict minors alone will be allowed unless a parent or guardian grants permission.

Regional Privacy and Confidentiality contact Members of the Region can contact the Regional Privacy and Confidentiality contact either to request that privacy and confidentiality be respected or to inform the Regional leadership that permission is granted to publish and use such information. The contact for all Privacy and confidentiality issues shall be the Assistant Inspector General (AIG) for Region 15. In the case of no AIG being present in the Region or if the AIG is unwilling or unable to perform the task, the Regional Coordinator shall assume the responsibility as the Privacy and confidentiality contact.