Rha Minutes 09-29-08

RESIDENCE HALL ASSOCIATION at the New Jersey Institute of Technology

Stanley Gawlik, President – [email protected] Elizabeth Lee, Vice President – [email protected] Michael Gonzalez, NCC – [email protected] Grace Lee, Secretary – [email protected] Patrick McGrail, Treasurer – [email protected] Christopher Ojeda, Public Relations Officer – [email protected] Karen Quackenbush, Advisor - [email protected] Website: http://web.njit.edu/~rha E-mail: [email protected]

Residence Hall Association Minutes – September 29th, 2008 I. II.

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Introduction i. Called to order at 11:44am Approved Minutes i. Pending that III. Reports v. b. be changed from “Fundraising” to “Food” and V. New Business iii. d. “Waived requirement in Article VII Section 1 – “Proposals for funding must be presented in writing at an RHA meeting taking place at least one week in advance for the proposed event.” By 2/3 majority vote of RHA general body” be added in Reports i. President a. E-Board update – meeting yesterday, Sunday 9/28/08, talked about fundraising opportunities, committee updates b. RHA Newsletter response in Vector – about Trayless, including statistics from GDS c. Guest List – Lt. Tighe (today), Mr. Fishbach (next week), Dean Gentul (next week) d. Christmas Dinner – with Bob Moran, working on using Flex to buy special dinners near Christmas break e. Green Team – Mike G/ Mark Bullock working on making Green Team and RHA Committee f. Meetings with Donna Minnich, Senate, SAC, NRHH, Peter Fishbach – E-Board is working on getting in contact with and creating communication connections ii. Vice President a. “Dorm Storm” with Dr. Bloom – NJPIRG (New Jersey Public Interest Research Group), voting for NJIT students in the Newark area (for those who cannot go back home to vote during presidential elections), setting up a polling area in Newark where students will be transported and can vote, meeting Thursday 10/2/08 @10:00am Cypress 114 iii. National Communication Coordinator a. CAACURH – application process is being set up, 9 people can attend (including President, NCC, Advisor – must go), learn about RHAs across the nation and how they run, their policies, etc., lots of spirit – win “spirit stick”, need to make dances, roll call, school pins, Mike proposing next Monday 10/6/08 iv. Treasurer a. Budget – Hall Raiser costs added in allocated funds v. Public Relations Officer a. Town Hall Meeting – on the CC green, students voice concerns and opinions about NJIT life, encourages involvement of students who don’t go to RHA b. Publicity Committee/ commercials – advertisement, flyers vi. Senate

Hall Council Representatives a. Redwood – first meeting Wednesday 10/1/08 @ 10:00pm Redwood Front Lounge b. Cypress – first meeting Monday 9/28/08 @ 9:00pm Cypress Lounge c. Laurel – first meeting Wednesday 10/1/08 @ 9:00pm, representatives coming next week d. Oak – first meeting Wednesday 10/1/08 @ 9:00pm viii. RA Representatives a. Redwood – Munish : Tennis Extravaganza date switched to Sunday 10/5 @ 9pm Tennis Courts due to rainy weather, Hurricane Ike (collecting clothes, food, and donations from now until the end of the semester for victims) b. Cypress – Kati/Johanna : c. Laurel – Jackie : Academic program (civil/environmental E program including study abroad), (Game Night (9/29 Laurel TV Lounge), “Cramming with Cookies” (9/29 CAPE), “Heroes Mania” (9/29) , “Caramel Apple Making” (9/28) d. Oak – environmental video/pizza (9/30 @ 9:00pm Oak TV Lounge) ix. Committees a. BGA b. NRHH – Munish 10/23/08 is application deadline, still trying to market through RHA and Hall Council c. Programming – met last Thursday 9/25/08 @ 7:00pm, made a proposal for Halloween Party d. Food – met last Friday 9/26/08 @ 7:07pm, went through some complaints, figuring out a system to bring them up to Fishbach, Chris sent email to Fishbach e. Fundraising – met Wednesday 9/24/08, talked about NJIT Carnival Day, RHA is in charge of a booth (ball tossed into bucket at an angle), meeting Tuesday 9/28/08 @ 9:15pm Redwood 615 Old Business i. Clarification of precedent that at least one member of the proposing party must be present at the RHA meeting when the proposal is being proposed a. Voting right clarification 1. 2 consecutive attended weeks, the 3rd week = voting rights 2. 2 consecutive absent weeks = loss of voting rights b. General body has voted that at least one person from the proposing party must be present at the RHA meeting when the proposal is being proposed ii. Enforcing Senator at large to attend RHA meetings / RHA representative to Senate a. Ken – suggestion that “Senator at Large” should be taken out of constitution (title/job) b. Stan will ask Senate about Senator at Large during meeting iii. NY Anime Festival event report – Kati DiRaimondo a. Success, 20+ people, attendees all went together, could come and go as they please, many reported that they would do it again New Business i. Lt. Charlie Tighe – Public Safety director of Police officers in each dorm a. Hours 7am-3pm M-F b. Will attend one RHA meeting a month c. McArthy(Oak), Morgan(Laurel), Jay(Redwood), Ramos(Cypress) ii. Hall Raisers Logo – Jaime Quevedo a. Hall Raiser Background – helping only freshman move in, about 9yrs old, no official logo, encourage freshman to get involved on campus b. Clarification – RHA funds Hall Raisers c. Add RHA in the logo somehow? vii.

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d. approved “Arabian Nights” – Wali Barker/ Quaison Carter a. Residents of Laurel Eid celebration (10/2/08 @ Laurel meeting room), encourage Muslim and non-Muslim to get together and learn about one another’s cultures, asking for $140.00 b. Denied – program must be for all residents (not just Laurel residents) 1. encouraged to come back next week and change “Laurel” to all residents 2. Waived requirement in Article VII Section 1 – “Proposals for funding must be presented in writing at an RHA meeting taking place at least one week in advance for the proposed event.” By 2/3 majority vote of RHA general body so that Wali can propose next week after the Arabian Nights program iv. “C is for Commons” – Ken Schreihofer a. Held in Redwood Lounge, serving free milk and cookies, will check for resident stickers, good way to relax while studying for exams, asking for $55.00 b. approved v. “Water Polo Competition” – Ken Schreihofer a. Held in gym, 10 teams of 7 people, buy equipment (14 pinnies + water polo ball), advertise through flyers, asking for $325.72 b. Swim team might be doing water polo event as well – team up with them, borrow equipment instead of buying it c. Lifeguard costs $$ (1 / approx 10 ppl) d. Denied – need info on lifeguard(s), collaborate with swim team if possible vi. “Halloween Party” – Programming Committee a. Big party, special Facebook Ad ($5/day for 5 days = $25), decorations, karaoke, dance contest, costume contest, etc., received donations from GDS, Part B - perhaps work with CoCs to encourage commuters to come, asking for $692.00 b. Approved part A (re-propose if collaborating with CoCs) Open Floor and Services Issues Kudos and Shout Outs i. Programming committee – Halloween Party ii. Karen for being Karen iii. Everyone whose program got approved iv. Milk and Cookies Announcements i. NJIT Day 10/11/08 – $3 wristband + 5 free ride/game tickets, $5 at door ii. Food committee meeting on Friday 10/3/08 at 7:00pm Redwood 606 iii. Fundraising committee meeting on Tuesday 9/30/08 @ 9:15pm Redwood 615 Adjournment at 12:53pm iii.

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