Oct-2005

MINUTES OF A SPECIAL MEETING OF THE GOVERI\ING BODY OF PELICAN BAY

On the l4th day of October,2005, the Council of the City of Pelican Bay convened in Aspecial meeting, the same being open to the public at the regular meeting place thereof, in the City Hall, and notice of said meeting having time, placeand subject thereof, having been posted as prescribed in Article 6261-17V.S.C.S.

CALL TO ORDER. The meetingwas calledto order at6:30 p.m. by Mayor Hawkins.

2. ROLL CALL AND DECLARE QUORUM. Alderman Reed,Alderman McWhorter, Alderman Sparks and Alderman Nightingale were present. 5 memberswere presentand Mayor Hawkins declareda quorum was present. 3.

REVIEW AND APPROVE A RESOLUTION INITIATING THE ANNEXATION OF LAGUNA BAY, SCHEDULING THE PUBLIC HEARINGS AND THE DATE OF FINAL APPROVAL. As Laguna Bay Developers had not submitted their Letter of Request for Annexation, Alderman Nightingale moved to table the resolution to the next council meetins. Alderman McWhorter secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

4. POLICE DEPARTMENT

REPORT. Captain Frankum gave the Police Department Report for

2005. September

5.

APPROVE THE PURCHASE OF A HAND HELD RADAR UNIT. A motion was made by Alderman Nightingale to table this item until the next meeting so that Captain Frankum can review the budget. Aldennan Sparkssecondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED. APPROVE PURCHASE OF TWO SHOTGUNS AND RACKS FOR SQUAD CARS. Alderman Nightingale moved to table the item and Alderman Sparks secondedthe motion. Alderman Sparksthen withdrew his second and Alderman Nightingale withdrew his motion to table the item. Then Alderman Nightingale moved to remove approval of a purchase from the agenda and allow the mayor to make the decision. Alderman Sparkssecondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

7 . CONSIDER

APPROVAL TO HAVE EMERGENCY EQUIPMENT PROFESSIONALLY INSTALLED ON SQUAD CARS. A motion was made by Alderman Nightingale and secondedby Alderman Sparks to remove the item from the agenda and allow the mayor to make the decision. The motion was passedby a vote of 5/for and O/OPPOSED.

8.

CONSIDER APPROVAL TO LEASE CAPT. FRANKUM'S DODGE INTREPID, AS OUTLINED IN CONTRACT. A motion was made by Alderman Nightingale to remove the item from the agendaas the budget does not allow for the leaseof a personalvehicle as a police departmentvehicle. Alderman Pruitt secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

Council adjourned to Executive Sessionat 7:00 p.m.

MINUTESOF A SPECIAL MEETING OF THE GOVERNING BODY OF PELICAN BAY Continued - Page Two

9. EXECUTIVE SESSIONPURSUANTTO SECTION551.074,PERSONNELMATTERS, TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT, DUTIES,DISCPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, TO.WIT: , CAPT. FRANKUM, SGT. TURNER, OFFICER DERICHSWEILER, OFFICER LITTLE AND OFFICERO'DONLEY.

ExecutiveSessionadjournedat 8:15 p.m. The SpecialCouncilMeetingreconvened at 8:19p.m. IO. PERSONNEL ACTION ON ANY MATTER LISTED FOR DELIBERATION IN THE EXECUTM SESSION. Alderman Nightingalemoved to approveOfficer Derichsweileras a Reserve Office. The motion was secondedby Alderman_ and passedby a vote of 5/FOR and 0/OPPOSED.

I l. REVIEW JUNIOR FIREFIGHTER POLICIES AND PROCEDURES. Alderman Nightingalemoved to table Item I 1 & Item 12 to the next council meeting. The motion was secondedby Alderman Sparksand passedby a vote of 5/FOR and 0/OPPOSED. 12. APPROVE THE APPLICATION 13. CITIZEN PARTICIPATION. concernswere presented. 14. ADJOURNMENT.

OF FIREFIGHTERS.

Approximately l5 citizens attendedthe special council meeting. No

Mayor Hawkins adjournedthe meetingat 8:20 p.m.

PASSEDAND APPROVEDTHIS

th DAY OF

APPROVED:

ATTEST:

Mayor

City Secretary

2005.

NOTICE OF A SPECIAL MEETING OF THE GOVERNING BODY OF PELICAN BAY Noticeis herebygiven that a regular meetingof the City Council of the City of PelicanBay will be held on Friday, October 14,2005 at 6:30 P.M. in the City Hall at 1300PelicanCircle, PelicanBay, Texas,at which time the followingsubjectswill be discussed, to wit: I.

CALLTOORDER

2. ROLL CALL AND DECLAREQUORUM. a J.

REVIEWAND APPROVEA RESOLUTIONINITIATING THE ANNEXATIONOF LAGUNA BAY. SCHEDULINGTHE PUBLICHEARINGSAND THE DATE OF FINAL APPROVAL.

4, POLICEDEPARTMENTREPORT. 5. APPROVETHE PURCHASEOF A HAND HELD RADAR UNIT. 6. APPROVEPURCHASEOF TWO SHOTGUNSAND RACKSFORSQUADCARS. 7, CONSIDERAPPROVALTO HAVE EMERGENCYEQUIPMENTPROFESSIONALLY INSTALLED ON SQUADCARS. 8. CONSIDERAPPROVALTO LEASECAPT.FRANKUM'SDODGEINTREPID.AS OUTLINEDIN CONTRACT. 9. EXECUTIVE SESSIONPURSUANTTO SECTION551.074,PERSONNELMATTERS, TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT, DUTIES,DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, TO-WIT: , CAPT. FRANKUM, SGT. TURNER,OFFICER DERICHSWEILER,OFFICER LITTLE AND OFFICERO'DONLEY. 10. PERSONNELACTION ON ANY MATTER LISTEDFORDELIBERATIONIN THE EXECUTIVE SESSION. I I. REVIEWJLINIORFIREFIGHTERPOLICIESAND PROCEDURES. 12. APPROVETHE APPLICATIONOF FIREFIGHTERS I3. CITIZENPARTICIPATION. 14. ADJOURNMENT. I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Governing Body of the City of Pelican Bay is a true and correct copy ofsaid Notice and that I posteda true and correct copy ofsaid Notice on the bulletin board, in the City Hall in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all times and said notice was postedon October llth, 2005, at 6:00 O'clock P,M., and remained so postedcontinuouslyfor at least 72 hours preceding the scheduledtime of the meeting. Dated this the 1 lth dav of Octob er 2005 .

City of PelicanBay

NOTICE OF A MEETING OF THE GOVERNINGBODY OF PELICAN BAY October11.2005 Onthellth dayof October,2005, theCouncil of theCityof Pelican Bayconvened in a meeting, thesamebeingopento the public at the regular meetingplacethereof,in the City Hall, and noticeof said meetinghaving time, placeand subject thereof,havingbeenpostedas prescribedin Article 6261-17V.S.C.S.

l. cALL To oRDER The meetingwas calledto order at 6:35 p.m. 2. RoLL cALL AND DECLAREQUoRUna.Alderman Reed, Alderman McWhorter, Alderman Sparksand Alderman Nightingale were present. 5 memberswere presentand Mayor Hawkins declareda quonrm was present. - 6:30P.M. WORKSHOP SESSION Discussion of Consent Aeenda Items. Break prior to SpecialMeeting 6.45 p.m. - 7:00P.M. SESSION 3. oPENINGPRAYER.Alderman McWhorter gave the opening prayer. 4. CITIZENPARTICIPATION.Approximately 20citizens attended themeeting. 5.

APPROVE AN APPOINTMENT

TO FILL THE VACANCY OF ALDERMAN _ PLACE TWO.

A motion was made by Alderman Nightingale that was secondedby Alderman Reed to appoint Barbara Pruitt as Alderman Place Two. The motion passedby a vote of 4/FOR and O/OPPOSED. 6. CONSENTAGENDA: A. REVIEW AND CONSIDERAPPROVAL OF THE CITY COUNCIL MINUTES FOR THE PREVIOUSMEETING. B. APPROVE RESIGNATIONOF OFFICER LITTLE. C. APPROVE EMPLOYER POLICY AND PROCEDURESAND EMPLOYEE HANDBOOK. D. APPROVE WORKERS COMPENSATIONFOR RESERVEPEACE OFFICERS. Alderman Sparks moved to approve the Consent Agenda with corrections and amendments as discussed. Alderman Nightingale seconded the motion that passed by a vote of 5/FOR and

O/OPPOSED. 7. FIRE DEPARTMENTAcTIVITY REPoRT. Chief Mitchell presentedthe Fire Department Activity Report. 8. coDE ENFoRCEMENTACTIvITY REpoRT. DeloresKnight presentedthe Code Enforcement Report. 9. APPROVEEMPLOYEEINSURANCE BENEF'ITS OR COSTOF LIVING WAGEINCREASE. After a brief presentationby Alderman McWhorter, amotion was made by Alderman Nightingale to approve a cost of living increasefor all city employees. Alderman Sparks secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

IO. REVIEWAND APPROVEA RESOLUTION ADoPTINGTHE NATIoNAL INCIDENT MANAGEMENTSYSTEwI.Alderman Nightingale moved to adopt the National Incident ManagementSystem as a resolution. Alderman Reed secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED. I l. nnvrnw JUNIoR FIREFIGHTERpot.rclEs ANDpRocEDURES.Council members reviewed the rules for Junior Firefighters and askedthe Fire Chief to work with city staff and council to further develop the policies and procedures. 12. APPROVEFUNDSFORMINERALWELLSFIRESCHOOLOCTOBER15& 16. A motion was made by Alderman Nightingale to approve funds for up to 8 firefighters to attend the Mineral Wells Fire School. Alderman Sparkssecondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED, 13. APPROVETHE APPLICATIONOF FIREFIGHTERS ANDJUNIORFIREFIGHTERS. Becausethe background checks had not been completed,Alderman Sparksmoved to table approval of new firefighters and junior firefighters until the next regular council meeting. Alderman McWhorter secondedthe motion that passedby a vote of 5/FOR and O/OPPOSED. 74. cnrznN PARTICIPATIoN. Firefighter Leavell thanked the City for its participation at his mother's funeral. 15. ADJOURNMENT.There being no further business,the meetingadjournedat 7:35 p.m.

PASSEDAND APPROVEDTHIS

th DAY OF

APPROVED:

ATTEST:

Mayor

City Secretary

2005.

RESOLUTION NO. i 3-R WHEREAS, the Cify Council of the City of Pelican Bay, Texas, desiresto adopt the National Incident ManagementSystemC{IMS) as the standardfor incident managementby the City of PelicanBay;

t2

WHEREAS, on February28,2003, the PresidentissuedHomeland SecurityPresidential Directive (HSPD) - 5 that directedthe Departmentof Homeland Security, in cooperationwith representativesof federal, state,and local government,to develop a National Incident Management System GVIMS) to provide a consistent approach to the effective management of situations involving natural disasters,man-madedisastersor terrorism; and

T4

WHEREAS, the final NIMS was releasedon March 1,2004, and

t6

WHEREAS, the NIMS containsa practicemodel for the accomplishmentof the significant responsibilitiesassociatedwith prevention,preparedness, response,recoveq/, and mitigation of all major and national hazardssituations;and

10

l8

WHEREAS, the HSPD-5 requiresthat state and local governmentsadopt the NIMS by fiscal year2005asa pre-conditionto the receiptoffederal grants,contractand activitiesrelatedto the managementand preparednessfor certaindisasterand hazard situations; and 1A

WHEREAS, the City Council for the City of Pelican Bay desiresto adopt the NIMS as requiredby HSPD-5; NOW, THEREFORE, 28

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PELICAN BAY. TEXAS:

30

Herebyadoptsthe NationalIncidentManagementSystemdatedMarch I,2004. 32

APPROVEDAND ADOPTEDon thisthe I I zI+

day of

CITY OF PELICAN BAY 36

By:

J6

40

ATTEST: 42 44

GOPY

,2005.

NOTICE OF A MEETING OF THE GOVERNINGBODY OF PELICAN BAY Notice is herebygiven that a regular meetingof the City Councilof the City of PelicanBay will be held on Tuesday,October 11, 2005at 7:00 P.M. in the City Hall at 1300PelicanCircle, PelicanBay, Texas,at which time the followingsubjectswill be discussed, to wit: I.

CALL TO ORDER

2. ROLL CALL AND DECLAREQUORUM. WORKSHOPSESSION- 6:30P.M. Discussion of Consent Asendaltems. SESSION- 7:00P.M. 3. OPENINGPRAYER. 4. CITIZENPARTICIPATION. 5. APPROVEAN APPOINTMENTTO FILL THE VACANCY OF ALDERMAN - PLACETWO. 6. CONSENTAGENDA: A. REVTEWAND CONSIDERAPPROVAL OF THE CITY COUNCIL MINUTES FOR THE PREVIOUSMEETING. B. APPROVE RESIGNATION OF OFFICER LITTLE. C. APPROVE EMPLOYER POLICY AND PROCEDURESAND EMPLOYEE HANDBOOK. D. APPROVE WORKERS COMPENSATIONFOR RESERVEPEACE OFFICERS. 7, FIREDEPARTMENTACTIVITY REPORT. 8. CODEENFORCEMENTACTIVITY REPORT 9. APPROVEEMPLOYEEINSURANCEBENEFITSOR COSTOF LIVING WAGE INCREASE. IO. REVIEWAND APPROVEA RESOLUTIONADOPTINGTHE NATIONAL INCIDENT MANAGEMENTSYSTEM. 1I. REVIEWJUNIORFIREFIGHTER POLICIESAND PROCEDURES. 12. APPROVEFUNDSFORMINERAL WELLSFIRESCHOOLOCTOBER15& 16. 13. APPROVETHE APPLICATIONOF FIREFIGHTERS AND JUNIORFIREFIGHTERS. I4. CITIZENPARTICIPATION. 15. ADJOURNMENT. I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Governing Body of the City of Pelican Bay is a true and correct copy ofsaid Notice and that I posted a true and correct copy ofsaid Notice on the bulletin board, in the City Hall in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all times and said notice was posted on October 7th,2005, at 6:00 O'clock P.M., and remained so posted continuously for at least 72 hours preceding the scheduled time of the meeting.

Datedthisthe7th dayof October2005. Marlyn Hawkinsj Citv of PelicanBav