Jul-2006

NOTICE OF A WORKSHOP OF THE GOVERNING BODY OF PELICAN BAY

Notice is hereby given that a workshop meetingof the City Council of the City of Pelican Bay will be held on Saturday,July 22r 2006at 2200P.M. in the Cify Hall at 1300Pelican to wit: Circle,PelicanBay, Texas,at which time the followingsubjectswill be discussed, 1. CALL TO ORDER 2 . ROLL CALL AND DECLARE QUORUM. J.

DISCUSSION OF POLICIES AND PROCEDURESFOR PELICAN BAY FIRE DEPARTMENT WITH PAUL STETZEL.

4. ADJOURNMENT.

I, the undersigned authority, do hereby certify that the above Notice of a Workshop Meeting of the Governing Body of the City of Pelican Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, in the City Hall in Pelican Bay, Texas, t place convenient and readily accessibleto the general public at all times and said notice was posted on July 19th, 2006, at 10:00 O'clock A.M., and remained so posted continuously for at least 72 hours preceding the scheduled time of the meeting. Dated this the lgth day of July 2006

Thomas Reed,Mayor City of Pelican Bay

MIIYUTES OF A PUBLIC HEARING A}[D SPECIAL MEETING OF THE GOVERNING BODY OF PELICA}I BAY JULY 18.2006 On the 186 day ofJuly,2006, the Council ofPelican Bay convenedin a meeting, the same being open to the public at the regular meeting place thereof, in the City Hall, and notice of said meeting having time, place and subject thereof, having been posted as prescribed in Article 626l-17 V.S.C.V.

1. CALL TO ORDER. Mayor Reedcalledthe meetingto orderat 6:33p.m. 2. ROLL CALL AI\ID DECLARE A QUORUM. AldermanHubbert,AldermanTolbert, AldermanMcWhorter,AldermanSparksandAldermanReedwerepresent.Mayor Reeddeclared quorum. PUBLIC HEARING-6:42p.m. 3. Regardingthe submissionof an applicationto the Office of Rural CommunityAffairs for the TexasDevelopmentProgram (TCDP) grant. JessicaKA lienbA.l^epoke that the andthe grantamountshavegoneup to deadlineto apply hasbeenextendeduntil September Shewill beapplyingon behalfof thecity. $350,000.00. SPECIAL COUNCIL MEETING.6:53 p.m. 4. CONSIDER APPROVAL OF PAYMENT OF'TJPGRADESTO TWO EXISTING to budgetto pay PATROL CARS. AldermanMcWhortermotionedto approveamendment motionPASSED,5/FORand0/OPPOSED. $4,240.00for upgrades.AldermanTolbertseconded, 5. EXECUTIYE SESSIONPT]RSUAi\T TO SECTION 551.074,PERSONNEL MATTERS, TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVATJLATION, REASSTGNMENT,DUTTES,DISCIPLINE, OR DTSIUTSSAL OF A PUBLIC OFFICER, OR EMPLOYEE, TO WIT: ANTIIONY IIIINTE& CHRISTINA CORTES, WAYI\IE FOX, AllD NANCY NOLD. Executiveopendat 6:50p.m.andclosedat 8:09p.m. 6. PERSONNEL ACTION ON AI\TYMATTER LISTED FOR DELIBERATION IN TIIE EXECUTIVE SESSION. (A) AldermanMcWhortermotionedto acceptAnthonyHunterasa firefighterfor the city's fire department, andhavethe chiefpostionon hold.AldermanTolbertseconded, motionPASSED, 5/FORand 0/OPPOSED. (B) AldermanSparksmotionedto tablethe applicationfor ChristinaCortesuntil the August 2006meeting.AldermanHubbertseconded, motionPASSED,5/FORand0/OPPOSED. @AldermanSparksmotionedto acceptWayneFox asa firefighterandcertificationcoordinator for the city's fire department. AldermanHubbertseconded, the motionPASSED,5/FORand O/OPPOSED. (D) AldermanSparksmotionto terminatethe employmentof the city secretary,NancyNold, for "Want of Confidence".AldermanTolbertseconded, the motionPASSED.5/FORand O/OPPOSED.

PAGE2 JULY 18.2006

7. Alderman Sparks motionedto have a workshop(s)on Jaly 22 and29,2006, with Paul Stetzelconcerningthe lire department,and to discussthe upcomingfiscal years budget. Alderman McWhorter seconded,the motion PASSED,5/FOR and 0/OPPOSED. 8. ADJOIIRNMENT. AldermanMcWhortermotionedto adjournthe meeting.AldermanReed seconded, motionPASSED,5/FORand0/OPPOSED. Mayor Reedadjournedthe meetingat 8:18 p.m.

PASSED AflD APPROVED rIIIS Rb

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APPROVED:

,200G.

NOTICE OF AN PUBLIC HEARING AND A SPECIAL MEETING OF TIIE GOVERI\ING BODY OF PELICAN BAY

I. PERSONNELACTION ON A.NYMATTER LISTEDFORDELIBERATIONIN THE EXECUTIVESESSION. 2. CALL TO ORDER 3. ROLL CALL AND DECLAREQUORUM. PUBLIC HEARING Regardingthe submissionof an applicationto the Office of Rural CommunityAffairs for a TexasDevelopmentProgram(TCDP) grant. SPECIAL COUNCIL MEETING 4. CONSIDERAPPROVALOF PAYMENT OF UPGRADESTO TWO EXISTING PATROLCARS. 5. EXECUTIVE SESSIONPURSUANTTO SECTION55I.074,PERSONNEL MATTERS, TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT,DUTIES, DISCIPLINE OR DISMISSAL OF' A PUBLIC OFFICER OR EMPLOYEE, TO-WIT: ANTHONY HUNTER, CHRISTINA CORTEX AND WAYNE FOX. 6. PERSONNELACTION ON ANY MATTERLISTEDFORDELIBERATIONIN THE EXECUTIVESESSION. 7. ADJOURNMENT. I, the undersigned authority, do hereby certify that the above Notice of tVleetingof the Governing Body of the City of Pelican Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, in the City Hall in Pelican Bay, Texas, a place convenient and readily accessiblcto the general public at all times and said notice was posted on July lsth, 2006, at 12:00 O'clock P.M., and remained so posted continuously for at least 72 hours precedingthe scheduledtime of the meeting. Dated this the l5th day of July 2006 r

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Tom Reed,Mayor Citv of PelicanBay

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MINUTES OF A EMERGENCY MEETING OF THE GOVERNING BODY OF PELICAI\ BAY JULY 16.2006 On the l6b day of July,2fi)6, the Council of the City of Pelican Bay convenedin a meeting, the same being open to the public at the regular meeting place thereof, in the City Hall, and notice of said meeting having time, place and subject thereof, having been posted as prescribed in Article 626I-V.S.C.S.

1. CALL TO ORDER: Mayor Reed called the meeting to order at 3:04 p.m. 2. ROLL CALL AllD DECLARE QUORUM: Alderman Hubbert, Alderman Tolbert, Alderman McWhorter, Alderman Sparksand Alderman Reed were all present.Mayor Reed declared a quorum. 3. EXECUTTVE SESSTONPURSUANT TO SECTION 551.074,PERSONNEL MATTERS, TO DELIBERATE THE APIPOINTMENT, EMPOLYMENT, EVALUATION, REASSIGIIMENT, DUTIES, DISCIPLilYE, OR DISNIISSAL OF A PITBLIC OFFICER OR EMPLOYEE, TO WIT: NAI\ICY NOLD. 4. ADJOTIRNED TO EXECUTM closedat 4:04 p.m.

SESSION: Executivesessionopenedat3:07 p.m. and

6. ACTION ON AIYY MATTER LISTED FOR DELIBERATION IN THE EXECUTTVE SESSION: Alderman McWhorter motioned to place Nancy Nold on administrative leave with pay for 3 days,effect July 17, 2006. Alderman Tolbert seconded,motion PASSED, 5/FOR and O/OPPOSED. 7. APPROVE BT]DGET AMENDMENTS FOR IIYVESTIGATTVE ATIDIT. (A) Alderman Tolbert motioned to approve a budget amendment,not to exceed $5,000.00 for audit of Animal Control/Code EnforcemenVCity Secretaryfiles. Alderman Sparks seconded,the motion PASSED, 5IFOR and O/OPPOSED. (B) Alderman Sparks motioned to approve the budget amendmentof $2,000.00 for police department investigations. Alderman McWhorter seconded,motion PASSED, 5/FOR and O/OPPOSED. 8. ADJOIIRNMENT. Alderman McWhorter motioned to adjourn the meeting. Alderman Tolbert seconded,motion PASSED, 5/FOR and 0/OPPOSED. Mayor Reed adjourned the meeting at 4:07 p.m.

PASSEDAND APPROVIED THIS ?L APPROVED:

oo" oF Of

,2006.

NOTICE OFAN EMERGENCYMEETING OF THE GOVERI\ING BODY OF PELICAN BAY Notice is hereby given that an emergencymeeting of the City Council of the City of Pelican Bay will be held on Sunday, July 1.6,2006at 3:00 P.M. in the City Hall at 1300 Pelican Circle, Pelican BaynTexas, at which time the following subjects will be discussed,to wit: I. CALL TO ORDER 2. ROLL CALL AND DECLARE QUORUM. 3. EXECUTIVE SESSION PURSUANT TO SECTION 551.074,PERSONNEL MATTERSN TO DELIBERATE THE APPOINTMENT, EMPLOYMENTO EVALUATION, REASSIGNMENT, DUTIES, DISCPLINE OR DISMISSAL NANCY NOLD OF A PUBLIC OFFICER OR EMPLOYEE. TO WIT: 4. ACTION ON ANY MATTER LISTED FOR DELIBERATION IN THE EXECUTIVE SESSION. 5. APPROVE BUDGET AMENDMENT FOR AN INVESTIGATIVE

AUDIT.

6. ADJOURNMENT. l, the undersigned authority, do hereby certify that the above NOTICE of an EMERGENCY MEETING of the Governing Body of the City Of Pelican Bay is a true and correct copy ofsaid Notice and that I posted a true and correct copy ofsaid Notice on the bulletin board, in the City Hatt in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all times and said notice was posted on July 15,2006 at 4:00 P.M., and remained so posted continuously for at least 3 hours preceding the scheduledtime of the meeting.

Dated this the l5th of Julv 2006

Thomas A. Reed, Mayor Citu of Pelican Bav

CITYOF PELICANBAY 13OO PELICAN CIRCLE PELICANBAY,TEXAS76020.4500 817-444-1234 Inter-Office Memo To:

CouncilMembers

Date:

July15,2006

From:

MayorThomasA. Reed

RE:

SpecialMeeting

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This SpecialMeetingis beingcalledto approvepaymentof recentupgradesto two vehiclesin the PoliceDepartment. Whilethe arrangement with FirstBankis completefor the financingof the 2006 CrownVictoriapatrolcar,an additional invoicefromSam Pack5 StarFordmust ' considered be by the Council.

MINUTES OF A MEETING OF TIIE GOVERNING BODY OF PELICAI{ BAY JULY 11.2006 On the 116 day of July 2006,the Councilof the City of PelicanBay convenedin a meeting,the same beingopento the public at the regularmeetingplacethereof,in the City Hall, and noticeof said meetinghavingtime, placeand subjectthereof,havingbeenpostedas prescribedin Article 6261-17

v.s.c.s.

f . CALL TO ORDER. MayorReedcalledthe meetingto orderat 6:44p.m. 2. ROLL CALL AND DECLARE A QUORUM. AldermanHubbert,AldermanTolbert,Alderman McWhorterandAldermanSparkswerepresent.AldermanNightingalewasabsent.Mayor Reeddeclareda quorum. Awards werepresentedto 3 Junior Firefighters. WORKSHOP SESSION-7:02 n.m. Discussionof ConsentAgendaItems Workshopclosedat 7:03p.m. SESSION-7:12n.m. 3. OPENING PRAYER. AldermanMcWhortergavethe Pledgeof Allegiance. 4. CITIZEN PARTICIPATION. Complaintswereaboutnot enoughseatingfor residents,mowing neededin easements at Trails End andemptylots.Mr. Neelandstatesthat ordinance#22 & #29 conflict; suggestwe go backto ordinance#22. CiWSecretaryapologizedto councilconcerningreports,minutesof meetingsmissingdueto computerbeingdown.Mayor Reedaskedresidentsto resubmitcomplaintforms. 5. CONSENTAGENDA. A. REVIEW AND APPROVE THE CITY COUNCIL MINUTES FOR THE PREVIOUS MEETING. AldermanMcWhortermotionedto tablethis itemdueto computerbeingdownuntil next monthsmeeting.AldermanTolbertseconded, motionpassed,4/FOR and0/OPPOSED. 6. ACCEPT THE RESIGNATION OF RON NIGHTINGALE. AldermanMcWhortermotionedto acceptthe resignationof AldermanNightingale.AldermanSparksseconded, motionpassed,4/FORand O/OPPOSED. 7. APPROVE THE APPOINTMENT TO FILL THE VACANCY OF ALDERMAN PLACE FIVE. AldermanMcWhortermotionedto acceptReginaReedto fill PlaceFive.AldermanTolbertseconded, motionwastied,2/FORand2/OPPOSED,Mayor Reedbrokethetie by acceptingReed,motioncarried. Alderman Sparksrequestedan opinion from the city attorneyto veriff that no nepotismexists. Alderman Tolbertmotionedto suspendswearingin of ReginaReedtmtil endof meetingso that documentscanbe obtained.AldermanMcWhorterseconded, motionpassed,4/FORand0/OPPOSED.

8. ELECT ONE ALDERMAN TO SER\rE AS MAYOR PRO TEM. AldermanHubbertmotionedto acceptAldermanTolbertasmayorpro tem.AlderrranSparksseconded, motionpassed,3/FORand I/OPPOSED.

PAGE 2 JTJLYII,2006

9. FIRE DEPARTMENT ACTIVITY REPORT. Capt.Diggsgavereport.Departmentmade$443.00in boot drive,brushtruck andtankertruck havebeenfixed andreturnedinto service. A. DISCUSSAI\D APPROVE REPORTSFROM PAUL STETZEL. Statusof paymenttodate Is $125.00. B. APPROVEPAUL STETZEL TO HAVE AUTHORIZATION TO FILES CONCERNING FIRE DEPARTMENT. AldermanMcWhortermotionedto acceptreportsfrom PaulStetzel motionpassed,4/FORand And to give authorizationto files. AldermanSparksseconded, O/OPPOSED. IO. DISCUSSAND APPROVEAN AMENDMENT TO ORDINANCE#131,TO CHANGE THE NAME OF THE FIRE DEPARTMENT. AldermanMcWhortermotionedto changethe namefrom "VolunteerFire Deparhnentof the City of PelicanBay" to "City of PelicanBay VolunteerFire/Rescue". motionpassed,4iFORand0/OPPOSED. AldermanHubbertseconded, II. DISCUSSAND APPROVETHE FILING FOR A NON-PROFITCORPORATIONFOR FIRE DEPARTMENT. AldermanSparksmotionedto acceptfiling for corporation.AldermanTolbertseconded, motionpassed,4/FORand0iOPPOSED. 12. DISCUSSAl{D APPROVE THE FILING FOR TAX-EXEPT FRANCHISE. AldermanMcWhorter motionedto approvethe filing for 501C3tax-exemptstatusfor fire department only. AldermanSparks seconded, motionpassed,4/FORand0/OPPOSED. f3. POLICE DEPARTMENT ACTMTY REPORT. ChiefFrankumgavereport.54 citations,12 feloniesand22 misdemeanors arereported.Loanagreement hasbeensignedfor newpolicecar. 14. CODE ENFORCEMENT ACTMTY

REPORT. Noneat this time.

15.EXECUTIVE SESSIONPURSANTTO SECTION55I.074,PERSONNELMATTERS. TO DELIBERATE THE APPOINTMENT,EMPLOYMENT, EVALUTION, REASSIGNMENT, DUTIES, DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, TO-WIT: DELORES KNIGHT, GAIL WAITTS, CHRISTOPHERJA]VIESALBRIGHT, JAMES CULLEN. Counciladjoumedto executive session at 8:30p.m.andclosedat 9:I 1 p.m. 16.PERSONNEL ACTION ON AT{Y MATTER LISTED FOR EXECUTTVESESSION. Councilreconvened at 9:l I p.m. (A) AldermanSparksmotionedto terminateDeloresKnight for "Want of Confidence".Alderman McWhorterseconded, motionpassed,4/FORandO/OPPOSED. (B) AldermanHubbertmotionedto acceptGail WaittsasCourtClerk.AlderrnanTolbertseconded, motion passed,4/FORand0/OPPOSED. @AldermanSparksmotionedto acceptChristopherAlbright to the fire departrnent. AldermanHubbert seconded, motionpassed,4/FORand0/OPPOSED. (D) AldermanSparksmotionedto acceptJamesCullehto the fire deparfinent. AldermanHubbertseconded, motionpassed,4/TORandO/OPPOSED. 17.REVIEW AND APPROVE EUDGET AME|{DMENTS. City Auditor madesuggestions to the budget.AldermanTolbertmotionedto acceptbudgetamendments with the increasein mowingto $3,000.00.AldermanMcWhorterseconded, motionpassed,ryfOR and0/OPPOSED. 18.ReginaReedwassworn in asAldermanPlaceFive.

PAGES JTJLYII,2006

f 9. ADJOIIRIIMENT. AldermanMcWhorter motionedto adjournthe meeting.AldermanTolbert seconded,motion passed,4IFOR and 0/OPPOSED. Mayor Reedadjourned the meetingat 9:38 p.m.

)vEDrHIs €IADAY oF Og APPROVED:

.2006.

MIiIUTES OF A WORKSHOP OF THE GOVERNING BODY OF PELIGAN BAY On the 22d day of July, 2OO6, the council of the Gity of Pelican Bay convened in a meeting, the same being open to the public at the regular meeting place thereof, in the Gity Hall, and notice of said meeting having time, place, and sublect thereof, having been posted as prescribed in Article 6261-t7 V.S.G.S.

{. GALL TO ORDER:The meeting was called to order by Mayor Reed at 2=O2p.m. 2. ROLL GALL AllD DEGLARE A QUORUIS:Alderman Hubbert, Alderman Tolbert, Alderrnan McWhorter, Alderrnan Spatts, and Alderman Reed were present. Mayor Reed declared a quorum. 3. DISGUSSIO]I OF POLIGIESA}ID PROCEDURESFOR PELIGA]I BAY FIRE DEPPARTTENT WITH PAUL STETZEL: Reports from Azler Reno and Briar Fire Departments are in favor of re-structuring of department. Gary Williams has articles of corporation to be filed. $urvey of fire department members are favorable with the exception of two. Glt/s l$O rating is between 9-lO. Department will need a budget amendments for 2OO6/21I{D7. teetings will be conducted in filing for grants through the TX Gommission of Fire Protection, TX Forestry Service and possible FEMA. ileed to update roster for council. Discussed Explorer program for the junior firefighters 4. CITIZEN PARTIGIPATION: Ann Wright presented council with a contract to do a "Gountry Western ShowD for the Anniversary Gelebration, explaining that 2O96from ads in their programs will be donated to the Gity of Pelican Bay Volunteer Fire/Rescue. Mayor Reed and Alderman McWhorter wlll be the authorized $ignatures on the bank account, to be set up with $tate llational. 5. ADJOURI{MEI{T: Mayor Reed adjourned the meeting at 4:10 p.m.

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