Effective Project Coordinator

Gain essential PMBOK skills

Effective Project Coordinator 1 – 5 March 2009 JW Marriott Hotel, Dubai, UAE Be an asset to your project team and organisation by learning essential project management tools and techniques • Gain an overview of project management best practice and the Project Management Body Of Knowledge (PMBOK) • Explore project management concepts and how to create successful

projects

• Examine the project management process and identify, organise and

coordinate the project life cycle phases for control purposes

• Contribute to project initiation, scope definition and scope change

control

• Participate in the estimation and preparation of cost budgets and

monitor and control actual costs against budget

• Plan, organise and support project management and status review

meetings

• Implement project administration processes according to

requirements

• Communicate, monitor and evaluate project schedules • Identify, suggest and implement corrective actions to improve quality • Supervise the project team to successfully deliver project objectives

Who Should Attend?  

This innovative course has been specifically designed for professionals across all industry sectors working as supervisors of small projects or team members providing administrative support or specialised procedure support. This includes: Project Coordinators, Supervisors, Engineers, Assistants, Administrators, Support Staff and Secretaries, Systems Analysts, Technical Coordinators and Engineers.

www.iirme.com/epc Organised By

Official Regional Recruitment Partner

Dear Project Coordinator,

Meet Your Expert Course Leader Leon Uys has gained valuable organisational

Project management is a fast-moving industry in which survival is dependent on your ability to keep up with the latest, most sophisticated project coordination techniques and strategies. To give you the tools you need for achieving streamlined, professional project coordination, IIR is pleased to announce Effective Project Coordinator. The knowledge you will gain from attending this course will enhance your project support skills by exposing you to the full project management process using an interactive approach. You will discover the intricacies of the Project Management Body Of Knowledge (PMBOK) and explore the skills needed to boost your project management knowledge and role within the project process. Hot topics will include: Finance management, customer relations, alternative banking channels, scheduling, risk identification, budget management and cost reporting. IIR’s 5-day course is fully interactive and packed with practical and interactive sessions to maximise the learning process. Benefit from exercises and case studies to give you the tools to take

as well as financial experience setting up new business units for IBM in South Africa. He has set up and managed Project Support Offices and acted as Executive Sponsor on large outsourcing contracts for local government and the private sector. He has insight and experience in managing sub-projects of various sizes and types, particularly those where the implementation of complex systems met the needs of a relatively inexperienced user group. Leon has in-depth experience in the application of a wide range of project management tools and methodologies and specialises in aligning organisational methodologies with global project management best practice and standards such as the Guide to the Project Management Body Of Knowledge (PMBOK®) published by PMI. BRP Project Management (Pty) Ltd, the company Leon represents, provides professional project management consulting, training and assessment services by applying generally accepted global standards and best practice. BRP specialise in assisting organisations to develop the individual competences and organisational capabilities required to deliver portfolios, programmes and projects that drive the successful implementation of strategy. Their client base includes major corporations in the energy, mining, resource, telecommunications, petrochemical, infrastructure and financial services sector.

back to the workplace and implement within your function as a project coordinator. We have brought you an expert course leader – Leon Uys – who continuously receives outstanding feedback from delegates and whose courses regularly sell out. Leon and I look forward to seeing you in March. Best regards,

“Excellent starting point for a beginner to Project Management” Denise Wimalaratne, Fosroc Int’l, UAE

“Mr Leon Uys is an excellent course leader as he conveys the information to the attendees in a way that all levels can understand.” Zeina Ali Ahmed Al Attas, Qatar Petroleum, Qatar

Forthcoming Relevant Events Keith Parker Conference Manager

BC2826 Project Management Applications 24 – 26 January 2009 www.iirme.com/esiproject7a

P.S. Our expert course leader’s previous courses in Dubai and Qatar SOLD OUT. Reserve your place NOW to avoid disappointment!

BC2827 Quality For Project Managers 27 – 29 January 2009 www.iirme.com/esiproject2

P.P.S. Booking now will also earn you significant early bird savings! See back page for details

BC2830 Leading Complex Projects 22 – 26 February 2009 www.iirme.com/advmc1 For more information on any of the above events please contact us on Tel: 971-4-3352483 or email: [email protected]

Web: www.iirme.com/epc

Web: www.iirme.com/epc

Effective Project Coordinator 1 – 5 March 2009 Course Timings Registration for the course will be at 08.00 on Day One. The course sessions will commence promptly at 08.30 each morning and conclude at 14.30 each day, when lunch will be served. There will be two short breaks for refreshments at appropriate times.

Course Outline

Day One – Sunday, 1 March 2009

Day Two – Monday, 2 March 2009

Projects In Organisations

How To Create A Project Plan

An Overview Of Project Management Best Practice • Global project management standards • The Project Management Body Of Knowledge (PMBOK)

Contribute To The Management Of Project Risk Within Own Field Of Expertise • Identify and recognise potential risks that could affect project performance • Contribute to the assessment of the impact and likelihood of identified risks • Contribute to the development of risk management statements and plans • Monitor and control the project risks

Project Management Concept • Discuss and explain the nature of the project and the difference between projects and operations Project Management Context • Project organisation structures • Project management and general management Creating Successful Projects • Enhancing delivery capability - Demonstrating results • Project management success, project success and organisational success through projects

The Project Management Process Identify, Organise And Coordinate Project Life Cycle Phases For Control Purposes • Identify processes and sub-processes and select sub-processes • Coordinate the project processes and sub-processes over the various life cycle phases

Initiating The Project Contribute To Project Initiation, Scope Definition And Scope Change Control • Contribute to the identification and co-ordination of stakeholders, their roles, needs and expectations • Contribute to the identification, description and analysis of the project needs, expectations, constraints, assumptions, exclusions, inclusions and deliverables • Contribute to preparing and producing inputs to be used for further planning activities • Assist in monitoring the achievement of the project’s scope

Participate In The Estimation And Preparation Of Cost Budgets For An Element Of Work And Monitor And Control Actual Cost Against Budget • Specifically identify elements and resources to be costed through interpreting the project scope statement, work breakdown structure and other project data • Participate in the preparation and production of a cost budget • Contribute to the monitoring and controlling of cost budget performance by maintaining records and communication Plan, Organise And Support Project Meetings And Workshops • Explain the purpose, objective and scope of project meetings and/or workshops • Plan for a project meeting and/or workshop • Arrange and support a project meeting and/or workshop Schedule Project Activities To Facilitate Effective Project Execution • Identify, explain and describe the purpose and process of scheduling • Define and gather project activities from technical experts and within own field of expertise • Sequence activities and estimate duration • Develop a project schedule

Tel: 971-4-3352437 Fax: 971-4-3352438 Email: [email protected] Web: www.iirme.com/epc

Day Three – Tuesday, 3 March 2009 The Project Team How To Work As A Project Team • Evaluate and improve the project team’s performance • Explain and use a given team performance reference framework (performance monitoring) • Evaluate team performance using the given team performance framework • Undertake assessment of individuals and teams on an ongoing basis in agreed timeframes • Facilitate team performance improvements using assessment findings Work As A Project Team Member • Demonstrate an understanding of the criteria for working as a member of a team • Work autonomously and collaborate with other team members • Participate in building relations between team members and stakeholders • Make a positive contribution to team coherence, image and spirit • Respect personal, ethical, religious and cultural differences to enhance interaction between team members

Implementing The Project Conduct Project Documentation Management To Support Project Processes • Use a paper based and/or electronic filing system for a project • Use standardised processes for identifying, securing and finding documentation • Prepare and provide project templates to team members • Prepare project documents for hand-over at the end of the project • Describe and explain project documentation management processes Implement Project Administration Processes According To Requirements • Implement processes and standards to support project change control and configuration management • Update and communicate status of change requests • Administer the project library/repository to support change to affected items • Maintain project organisational information

Day Four – Wednesday, 4 March 2009 Apply A Range Of Project Management Tools • Demonstrate an understanding of project management tools • Use a range of project management tools Fulfil Procurement Activities And Supervise Procurement Administration • Compile and process procurement requests to required standards and needs • Source suppliers to meet procurement requirements • Receive and evaluate proposals and make supplier recommendations • Supervise procurement administration • Monitor supplier performance and build supplier relations

Monitoring And Controlling The Project Monitor, Evaluate And Communicate Project Schedules • Describe and explain a range of project schedule control procedures and techniques • Monitor and evaluate actual project work versus plan (baseline) • Record and communicate schedule changes Provide Assistance In Implementing And Assuring Project Work Is Conducted In Accordance With The Project Quality Plan • Discuss and explain the need for consistent processes and standards to achieve quality • Contribute to quality planning • Monitor and evaluate the project’s quality plan implementation • Record quality deviations and exceptions against project quality plan • Prepare and distribute quality deviation reports • Communicate and maintain central record of standards and procedures to be met on a project

Day Five – Thursday, 5 March 2009 Identify, Suggest And Implement Corrective Actions To Improve Quality • Identify and suggest corrective actions for improvement to project work • Disseminate corrective actions to appropriate individuals • Implement corrective actions to improve quality of project work Closing The Project • Closing out the documentation • Finalising the contracts • Documenting lessons learned

Action Learning Project Supervise A Project Team Of A Developmental Project To Deliver Project Objectives • Discuss and explain the appropriateness of the various organisational structures • Supervise and monitor a project team • Report progress on a project • Identify and rectify problems occurring in a project • Set up, run and close a project Support The Project Environment And Activities To Deliver Project Objectives • Identify project types and nature and provide guidance on appropriate project strategies and tactics • Suggest appropriate structures, methods and processes to projects • Check and verify that a project environment is established • Evaluate and consolidate from project experiences and update standard structures and processes

Tel: 971-4-3352437 Fax: 971-4-3352438 Email: [email protected] Web: www.iirme.com/epc

Effective Project Coordinator

IIR Middle East certified by

1 – 5 March 2009 JW Marriott Hotel, Dubai, UAE

FIVE EASY WAYS TO REGISTER 971-4-3352437

971-4-3352438

[email protected]

IIR Holdings Ltd.

GCS/IIR Holdings Ltd.

PO Box 21743, Dubai, UAE

P O Box 13977, Muharraq, Kingdom of Bahrain

www.iirme.com/epc For further information and Group Discounts* contact 971-4-3352483 or email: [email protected] *Group discounts are only applicable on the full event price

WEB BC2966

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Event Dates Effective Project 1 – 5 March 2009  Coordinator



Price before 4 January 2009

Price between 4 and 29 January 2009

Price after 29 January 2009

US$ 3,795 (Save US$ 500)

US$ 4,095 (Save US$ 200)

US$ 4,295

If you have eight or more delegates who need this training, contact IIR In-House on 971-4-3352439 or [email protected] Course fees include documentation, luncheon and refreshments. Delegates who attend all sessions will receive a Certificate of Attendance.

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A confirmation letter and invoice will be sent upon receipt of your registration. Please note that full payment must be received prior to the event. Only those delegates whose fees have been paid in full will be admitted to the event. You can pay by company cheques or bankers draft in Dirhams or US$. Please note that all US$ cheques and drafts should be drawn on a New York bank and an extra amount of US$ 6 per payment should be added to cover bank clearing charges. All payments should be made in favour of IIR Holdings Ltd.

If you are unable to attend, a substitute delegate will be welcome in your place. If this is not suitable, a US$ 200 service charge will be payable. Registrations cancelled less than seven days before the event must be paid in full.

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Event Venue

JW Marriott Hotel, Dubai, UAE Tel: +971-4-2624444

Accommodation Details

We highly recommend you secure your room reservation at the earliest to avoid last minute inconvenience. You can contact the IIR Hospitality Desk for assistance on: Tel: +971-4-4072693 Fax: +971-4-4072517 Email: [email protected]

EH

PG P300

Project Management

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