Project Coordinator

resumes should be sent to [email protected]

CHILDRENS HOSPITAL LOS ANGELES JOB DESCRIPTION FORM

Job Title Project Coordinator I Project: Project ABC (SAMHSA)-UCEDD Salary Grade

Patient Care Provider

Job Code 00860 Exempt/Non-Exempt Status

Yes  No X

Exempt

Department/Division USC University Center for Excellence in Developmental Disabilities (USC UCEDD)

Department Number 814100-M115

Reports to

Karen M. Finello, Ph.D.

Position Purpose & Summary

The Project Coordinator I is responsible for coordination of training and technical assistance activities for the program, along with administrative oversight of day-to-day functions of the program.

% Time Spent

Essential Function Indicator

2. PROGRAM SERVICES/OVERSIGHT A. Provides administrative oversight for program B. Organizes program meetings and trainings and prepares materials for meetings and trainings C. Completes program meeting minutes and disseminates to relevant partners D. Maintains fiscal records and manages internal program budget, including coordination with external funders.

20%

1

3. PARTNERSHIP DEVELOPMENT

5%

2

50%

1

Duties & Responsibilities (In order of importance) 1. Demonstrates behaviors in concert with hospital mission, values, policies, & procedures.

A. Establishes and maintains relationships with CHLA Early Childhood faculty & staff, CII program personnel, USC Evaluation team, DMH key contacts, and DCFS partners, along with key community agencies providing services to children served by the program B. Maintains contact and communication with members of the Governance Board & the Clinical Network 4. TECHNICAL ASSISTANEC/TRAIING/DISSEMINATION A. Develops training and technical assistance for clinical staff, key program personnel, and community partners in collaboration with Program Director, National TA team, and local TA/Training Committee

B. Assists with arranging for staff attendance at trainings and conferences under direction of Program Director C. Assists with dissemination of materials developed by local program D. Collaborates with national TA team as necessary 5. PROGRAM DOCUMENTATONI/EVALUATION A. Monitors timelines and documentation for program as mandated by federal funding source (SAMHSA) B. Oversees reporting and documentation for program C. Ensures compliance with funding reporting requirements; submits required reports to the project coordinator; and is responsible for project documentation and coordination with evaluators in the collection of program evaluation data D. Assists with preparation of required federal reports and documents 6. RESEARCH Participates in other activities that meet the overall mission of the program and hospital.

20%

1

5%

1

ESSENTIAL FUNCTIONS: Tasks or areas of responsibility that are fundamental to the job, excluding all tasks that are marginal or non-essential and/or could be reassigned. The following statements support the designation of a function as ESSENTIAL. If none of these apply, the function could be reassigned. 1.The performance of this function is the reason that the job exists. 2.There are limited employees among whom the performance of this function can be distributed. 3.This function occupies a great deal of the employee's time. 4.This function is highly specialized. Employees are hired for the skills/ability to perform this function. 5.Failure to perform this function may have serious consequences. 6.The function was performed by past employees, and is performed by current employees.

Equipment/Machines Used

Titles & Number of Employees Supervised

Computer, Microsoft Office, Copier, Fax, Scanner

None

Working Conditions/Physical Demands

As Patient Care Provider, Provides Care For:  Neonate  Toddler  Adolescent  Infant  Preschool  Young Adult ..........  School Age  Adult

Office environment; able to lift 40 lbs.

Minimum Education/Training Required Master’s or Bachelor’s degree in psychology, education or health-related field, or equivalent combination of related education and work experience.

Minimum Experience Required 1.

Experience working with multiple systems & meeting their requirements for reporting, data collection, management, and collaboration.

2. ... Experience working with interdisciplinary teams of health care professionals and families. 3. ... 2 years experience as high level administrative assistant. License, Registration or Certification Required

Skills Required 1.

Demonstrated writing, speaking, interpersonal and organizational skills.

2.

Experience in administration of grants and contracts is highly desirable

3.

Excellent organizational skills are a must.

4.

Demonstrated computer skills using Microsoft Windows applications (MS word, PowerPoint,

None

Access, Excel); electronic mail; Internet applications 5.

Ability to work independently, take initiative and assume leadership role with little supervision.

Manager

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Director

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Vice President

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Human Resources

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Employee Review grants\jobdesc\admasst.bw

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