Communication For Employment.pptx

Standard Parts of a Letter

  Letterhead – provides the readers the necessary

information required to reply to the sender  Dateline – complete date when the letter is written  Inside Address – consists of name of addressee, position, company name/affiliation, company address and zip code  Salutation or Opening – opens the channel of communication between the reader and the sender

Standard Parts of a Letter

 Body or the Message – contents or messages are discussed and presented in this section Complimentary Closing – signals that the letter is officially close e.g.

Yours truly/Respectfully yours Sincerely/Sincerely yours/Cordially Regards/Lovingly yours/Kindest regards

Signature Line/Block– contains the complete name of the sender with signature

Other Parts (Optional)

 Subject Line – applied if the writer wants to highlight a specific item, document, or project Reference Initials – indicate writer’s initials in capital letters; follow after the signature block e.g.

JMM:ceo

Enclosure Notation – indicates an additional file or document is included in the letter; placed below the reference initials

Other Parts (Optional)

 CC Notation – indicates that a copy of a letter has been sent to the person who has been named BCC Notation – suggests that a copy of the letter has been sent to the person who has been named (in email)

Letter Styles 

 Full Block Format – all letters are typed at the left margin and no indention is needed  Modified Block Format – similar to full block format, there are no indention except for the dateline and complimentary closing  Semi-Block Format – similar to modified block, yet the first sentence of each paragraph is fivespace indented  Simplified Block Format – the same with full block style, but the salutation and complimentary closing are omitted

Application Letter  Introduces and emphasizes special points of the resume Shows how a particular skills or qualification is suited to a particular job Gateway in achieving the opportunity for an interview Use the principle of AIDA (AttentionInterest-Desire-Action)

AIDA  Attention – start by saying that you are

applying and why you are interested in the particular job Interest – describe your qualifications by highlighting your strengths Desire – identify facts that distinguish you as a desirable applicant Action – Conclude by requesting an interview

Resume 

 a document that contains a brief account of a person’s education, skills, work experience, and other qualifications  an outlined formal summary of one’s background in a clear and precise format  allows school admissions officers and hiring officers to assess your experience and determine how you will contribute to their organization

Types of Resumes  Functional Resume – highlights the skills and competencies Chronological Resume – emphasizes the work/employment history Combination Resume – describes both competencies and work experiences

Contents of a Resume  Heading – applicant’s complete name, address, and contact information Objective – creates a favorable impression that the applicant is interested in the position Skills – highlights the valuable competencies Work Experience/Employment History – lists in reverse chronological order

Contents of a Resume  Education – degree earned inclusive of the

name of the school, address, and date of graduation Seminars, workshops, and trainings attended Achievements, honors, and organizational affiliations – co-curricular and extracurricular involvement

Contents of a Resume  References – list of professionals, either former employer or teacher, who can vouch objectively for the applicant’s abilities, attitudes, and accomplishments

Do’s  Customize your resume every time. Tailor the document for each position you apply for by highlighting your qualifications and expertise that match the specific job requirements.

Show off your tech skills. Accurately summarize the software and technologies that you’re familiar with, noting proficiency level and how long you have used each one.

Do’s  Highlight your achievements. When listing your past positions, give tangible examples of how the projects you worked on affected the company's bottom line.

Note your accomplishments. Include a brief list of any special recognition and awards you've received. It's also helpful to note participation in relevant professional organizations and any conferences or workshops you've spoken at.

Fit your resume to one page!

Do’s  Proofread and proofread again. Typos and mistakes tell the hiring manager you are not detail-oriented.

Give a heads up to your references. If you're going full-steam-ahead on your job search, give your key contacts a heads up that they may be getting calls or emails about you.

Keep it updated. Even if you're not jobhunting, update your resume every time you accept a new job or complete a significant project.

Dont’s  Misrepresent your education or job experience. Give reasons for leaving each job. Get too personal. State "References available upon request." Worry about using exact dates. Experiment with a crazy format. Stick to a clean, easy-to-read format.

Dont’s  Use your company phone number or email address. Include your high school education if you're a college graduate. Include your college GPA. List past salary information. Be inconsistent.

References   https://www.roberthalf.com/blog/writing-aresume/the-dos-and-donts-of-resume-writing  https://www.glassdoor.com/blog/the-dos-anddonts-of-resume-editing/