6-4 Minutes - Shareholders Annual Meeting
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NOTE: The text of approved resolutions can be added to the minutes of the annual meeting. Keep this document with the Corporation’s records. MINUTES OF THE ANNUAL MEETING OF SHAREHOLDERS OF ______________________________________ The annual meeting of Shareholders of was held at the location of , at <Time>, , for the purpose of electing the Directors of the Corporation, and for the transaction of the following business: <Enter Business Details Here> The Chairperson, , chaired the meeting, and the Secretary, <Secretary’s Name>, served as Secretary of the meeting. The following Shareholders were present, constituting a quorum: ___________________________ ___________________________ ___________________________ ___________________________ The meeting was called to order by the Chairperson. The Secretary stated that notice of the meeting had been properly given or waived by each Shareholder in accordance with the Bylaws. The Secretary submitted a copy of the notice or waiver to these minutes. The Secretary was then directed to file the copy of the notice of the meeting. The Secretary was also directed to keep the record of the meeting. The Secretary then read a list of the names of each Shareholder and numbers of shares they held. The Secretary then announced that the following Shareholders were present in person or by proxy: Shareholder _________________
Number of Shares ___________
In Person _______
By Proxy _______
_________________
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The President stated that a majority of the total number of issued and outstanding shares were represented and that quorum was present. The Secretary was then directed to file all proxies with the minutes of the meeting. The Shareholder records of the Corporation were produced and remained open and available for inspection throughout the entire course of the meeting. The Secretary distributed copies of the minutes of the last Shareholder meeting, which was held on. Upon motion made, seconded, and carried, the minutes were approved. The President presented the annual President Report. Upon motion made, seconded, and carried the President Report was approved, and the Secretary was directed to attach a copy of the President's report to these minutes. The next item of business was the nomination and election of a Board of Directors to serve for the following year. The following persons were nominated to serve as Directors of this Corporation for the term of year(s). __________________________ __________________________ __________________________ __________________________ In accordance with the Bylaws of this Corporation, an election of Directors was held. Each Shareholder voted by secret ballot. The Secretary received the votes of the Shareholders who were entitled to vote, and after counting the votes announced that the following persons were elected to serve as Directors: __________________________ __________________________ __________________________ __________________________ The following other business was transacted. <Enter Business Details Here> On motions duly made, seconded, and agreed to by an affirmative vote of the present Shareholders, the following resolutions were adopted: <Enter Resolution Details Here>
With no further business before the meeting, and upon a motion duly made, seconded, and carried, the meeting was adjourned. Dated: _________ _______________________ Secretary
Number of Shares ___________
In Person _______
By Proxy _______
_________________
___________
_______
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_________________
___________
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_______
_________________
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The President stated that a majority of the total number of issued and outstanding shares were represented and that quorum was present. The Secretary was then directed to file all proxies with the minutes of the meeting. The Shareholder records of the Corporation were produced and remained open and available for inspection throughout the entire course of the meeting. The Secretary distributed copies of the minutes of the last Shareholder meeting, which was held on
With no further business before the meeting, and upon a motion duly made, seconded, and carried, the meeting was adjourned. Dated: _________ _______________________ Secretary
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