03 02 07 Cc Minutes

ITS America Coordinating Council Meeting VIA Teleconference Friday, March 2, 2007 11:00AM EST UNCONFIRMED MINUTES All attachments are available through ITS America

ROLL CALL AND ANTITRUST, PAST MINUTES APPROVAL – McGowan Chairman Pat McGowan David Zavattero Steve Dellenback Neil Schuster Bill Gouse David Ridgley Brendon Hemily Mike Noblett

Mickey Bunn

Sabrina Quirarte

Art Henman Dan Murray Chris Lane Larry Schulman Rob Jaffe Manny Puentes Bill Anderson

Chairman, Pat McGowan called the meeting of the ITS America Coordinating Council to order at 11:00 am, April 13, 2007. A quorum of voting members of the Coordinating Council was present. Pat reminded participants of the ITS America Antitrust Policy. ITSA PRESIDENT’S REPORT & BOARD OF DIRECTORS – Neil Schuster Neil wanted to thank everyone for creating a great program at Annual Meeting in Palm Springs, CA. That we only have 60 days until the meeting starts. It looks like it is going to be a great meeting. Neil also wanted to thank everyone for their help with Beijing World Congress. He stated that we did a late push for papers. The Initial showing was kind of embarrassing, but getting the word out through the forums really helped. He stated that we got about 40 papers at the last minute, to bring the total to 120. It puts us in a better position to be represented in Beijing. World Congress 08 – Mike Noblit Mike stated that nothing has really changed since the last meeting except for getting down into details about what actual VII demonstrations we can do in the routes that we have planned.

Mike also stated they are in the process of upgrading the World Congress video, and that if you needed a copy you can let Steve Kuciemba know ad he would provide one for you.

DOT REPORT – Row No Representative from US DOT present. REVIEW OF ACTION ITEMS FROM LAST MEETING – Gouse Chris to get the RITE project 69 put on the RITE website. Chair members to review RITE project 76 and provide feedback for discussion and discuss the actions that were recommended. Bill Gouse, to work on MS Project for the Peer to Peer marketing. Chris will place on MS Project for strategic Plan. Bill Anderson to send Mickey a letter for Mary Boyd welcoming her as secretary of the HSPS forum. PROJECT REVIEW - OPEN ISSUES AND FOLLOW-UP – All

o HSPS: o No new project information, working with PSAG outreach. •

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TSOP: o Maintenance project team leader, resigned. TSOP is poling current project team for someone to step up. They are also taking any offerings of names suggested. INFO: o No new project information ATCE: o Monday April 16th steering committee meeting, also FCC wrap up analysis survey. CVFM: o Still working on Smart Roadside, still working on Annual Meeting PEA: o No new project information. Report on the data quality, date sharing project, benefit evaluation is a major part of our Annual Meeting. RITE: o Request to Sunset RITE Project 74: Rob Jaffe made the motion and it was voted on by the council. Project 74 is to be Sunset. o Request for RITE project 69 be completed. Rob Jaffe made a motion to close the project as a success. It was voted on by the council and approved to be closed. o Rob Jaffe would like to present the first milestone for RITE project 76. RITE project 76 is looking at institutional issues in VII. The purpose of the project

was to do an analysis going back a year and a half on VII. VII as is presented on the most current architecture document version 1.1 on the ITS America website. Demonstrations that were presented at the World Congress San Francisco 2005. Action Item: Chairs to read RITE Project 76 and provide feedback for discussion and discuss the actions that were recommended. Peer to Peer Program Overview: Bill Gouse introduced Sabrina Quirarte. Sabrina gave an overview of the Peer to Peer program from a marketing standpoint. • • • • •

Developing a plan for outreach. Process for the program, main issues and who is the target audience. Database of 100 people, criteria of whom can be in this database. Will it go through VOLPE before ITSA? What is the matching process?

These are some of the questions we need for marketing. We have a target date to get this out to our members at the annual meeting. Bill Gouse stated that he would like to see a webpage on ITSA website

AM 07 Program Update: Heather Young Heather stated that the notification for abstracts acceptance and rejection letters have been sent out to those who submitted them. We have begun moderator invitations. We still have sessions that need moderators identified; we need this done soon so we can get the invitations out to them. I am working with the Program Department to get this done. Heather also stated that we have begun the official Speaker invitation process. We have opted to send out invitations per session. All program committee representatives and staff have been instructed to confirm all of their panelist and speakers prior to any invitation being sent out for that session. Heather stated people are still working on their showcases. The preliminary showcase showed up in paragraph format. For the final program it is our plan to provide a paragraph description and put it in agenda format.

Heather in closing stated that the Poster session invitations have gone out and we are monitoring those people that are accepting. FORUM UPDATES – Mcgowan & Select Forum Chairs PEA: Continuing to work on AM 07. Everything is being finalized for Sessions and the Showcase. INFO: Continuing to work on AM 07. Sessions are set and also working on Showcase panel discussion along with two demonstrations. CVFM: Continuing to work on AM 07. ATCE: Continuing to work on AM 07. Sessions are almost complete, still working to get a couple of speakers confirmed. The agenda for the Showcase is finalized. TSOP: Continuing to work on AM 07. Had an opportunity to reach out to US DOT about the TSOP and PT forum Showcase, which they actually gave us the go ahead. We are writing up the description of the Showcase now.

HSPS: The forum is working with PSAG and is in the process of organizing Annual Meeting sessions. We are going to do a round table discussion format, and try to gain project ideas from this session for both HSPS and PSAG. We had an all day PSAG meeting February 22, 2007 in Washington, DC at ITS America. We constructed a draft of By-laws for PSAG under ITS America’s efforts to strengthen their efficiency with respect to HSPS in particular, Coordinating Council and other forums. Support of By-laws 2007 work plan which will rollover to a 3 year Strategic Plan. Also looking at PSAG membership. PT: The forum is still in the process of re-energizing and developing activities for this year. Still working on AM-07 sessions and showcase. RITE: Finally got a meeting for the VII institutional issues project. Still working on AM-07 sessions and showcase. Action Items: Need letters sent to the new Secretary, Mary Boyd welcoming her to the steering committee. Strategic Plan: Pat McGowan Pat gave a brief overview of the Strategic Plan: Pat stated we are going to try and build a work plan around the Strategic Plan. It is a way of tracking certain items, due dates, and the status of items. Pat asked for everyone to go over the Strategic Plan and identify any

missing actions, if the dates are realistic, and more importantly, are the performance measurements realistic. In closing Pat stated that he would like to have this wrapped up in the next two weeks and have a final draft for the April meeting. Action Items: Coordinating Council members review and supply any changes to the 3 year Strategic Plan and return in two weeks. NEXT TELECONFERENCE: Friday, April 06, 2007, 11:00am (EST)