Supplementary Regulations Leaflet 2007-8

Information for residents

Management staff

Drinking water

Bursar:

Andrew Clare

Drinking water is available from the pantries, dining hall, and reception lobby. Bedrooms are not supplied with drinking water.

Deputy Bursar:

Abraham Ghoneim

Assistant Bursars:

David Campbell



Saule Kauneckaite



Bernard Leahy

Telephone and Internet You can receive calls and make internal calls without charge. To make outside calls, you must set up a pre-pay account. The Internet is ready to use; you need a lan card on your computer. Maintenance Maintenance requests should be made in the log book at reception. Most problems will be dealt with the next working day. Urgent problems should be reported directly to the Bursar’s Office or Duty Officer for immediate attention. Cleaning Your room will be fully cleaned once a week. Communal areas are cleaned every day. Rubbish will be removed from your room every weekday; please do not leave your bin outside your room. Bed linen You will be given a set of bed linen which is yours to keep; you are responsible for washing it. The Hall does not provide towels. Laundrette

The Bursar’s team are full-time members of staff responsible for catering, maintenance, telephone, internet, housekeeping, bed & breakfast, conferences, and reception services; they can all be contacted through the General Office during working hours. Office hours: Monday – Friday, 8.00 am – 6.00 pm.

Warden:

Prof. John Brodholt



Professor of Mineral Physics University College London

Vice-Warden:

Dr. Adrian Clark



Specialty Registrar in Emergency Medicine London Postgraduate Medical Deanery

First Aid, illness & accidents Report accidents and serious illness to a staff member; tell reception if you call a doctor or ambulance and inform the Warden / Vice-Warden if you are admitted to hospital for >24hrs.

There is an on-call Wardenial team Duty Officer available at nights and weekends to help with any emergencies while the office is closed. You can contact the Duty Officer via reception.

Meal times Breakfast Monday – Friday 7.45 am – 9.00 am Brunch Saturday & Sunday 11.00 am – 12.30 pm Dinner Monday – Friday 5.45 pm – 7.00 pm Saturday & Sunday 5.45 pm – 6.45 pm If you cannot return in time for dinner because of academic commitments (Mon – Fri), you may request a packed supper. Bicycle store There is an outside secure bicycle store in the front basement area; the key may be hired for a small charge plus £10 deposit.

U n i ve r s i t y of L on d on

Connaught Hall Information for Residents &

Supplementary regulations 2007-8

Wardenial team

The Warden and Vice-Warden are resident members of staff responsible for student welfare and pastoral care; discipline; re-admissions; Hall community and social life; and out-of-hours emergency cover. They are assisted by four Senior Members. The Warden and Vice-Warden are experienced University of London academics or teachers and undertake their wardenial duties as an additional (part-time) appointment to their academic rôles within the University. Senior Members are predominantly postgraduate students who are not employed by the University but undertake their duties on a voluntary basis in return for free accommodation in the Hall. The Wardenial team can offer support and guidance with many problems, including academic difficulties, medical or emotional problems, social concerns, financial worries, and disputes with other residents (e.g. noisy neighbours). They also work with the elected Residents’ Club Committee to help co-ordinate social activities in the Hall. To arrange a meeting with the Warden or Vice-Warden, you should leave a note at reception stating when you will be available.

There is a 24-hour coin-operated laundrette in the basement.

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www.connaught-hall.org.uk Connaught Hall was established by the Duke of Connaught in 1919, at Torrington Square; he gave the Hall to the University of London in 1928, and it moved to its present location – a splendid Georgian terrace with a Grade II listed façade overlooking Tavistock Square gardens – in 1961. The Hall accommodates 214 full-time students of the various colleges and institutes of the University; the majority are first-year undergraduates. There is an even mix of men and women, and a great diversity of cultural and social backgrounds. Most accommodation is in single study-bedrooms, but there are also five twin rooms; all rooms have an individual washbasin, but toilet and shower facilities are shared. Amenities include: restaurant, fitness room, laundrette, common rooms with tv, computer room, library, private courtyard garden, and a bar managed and staffed by Hall residents. Every room has telephone and high-speed internet connections. Many of the residents in Hall are experiencing life away from home for the first time; for some, home is on the other side of the world. And whilst London is undoubtedly a vibrant and exciting place, it can sometimes be a lonely and impersonal city. So Connaught Hall aims to provide a safe, comfortable home and a supportive, friendly, and tolerant environment in which its residents can study, relax, and socialise as they wish.

36-45 Tavistock Square, London wc1h 9ex Tel: 020 7756 8200 – Fax: 020 7383 4109 [email protected] – www.london.ac.uk/223

Supplementary regulations 1.

General



These Supplementary Regulations form part of your accommodation agreement. They should be read in conjunction with and interpreted so as to be consistent with the University of London Intercollegiate Halls of Residence Licence Agreement and the Connaught Hall Residents’ Handbook. Further regulations apply to the use of the telephone system. Breaches of these regulations will be dealt with under the Student Disciplinary Procedure.

2.

Anti-discrimination policy



The University of London prohibits discrimination on the grounds of age, race, sex, creed, disability, political belief, social class, or sexual orientation. Personal harassment is wholly unacceptable behaviour and will not be tolerated.

3.

Notices



You should check your pigeonhole and the notice boards regularly for important messages. Notices will also be posted by email at www.connaught-hall.org.uk; you are encouraged to join the email list.

4.

Arrival and departure



(i) The Licence Agreement and Provisional Fees Schedule set out your expected arrival and departure dates. It may be possible to arrange an earlier arrival or later departure; contact the Bursar’s Office for details. (ii) You may move in any time after 2.00 p.m. on your arrival date. You shall be considered to be in residence when you sign for your room key. (iii) You must leave no later than 10.00 a.m. on your scheduled or arranged departure date. You will be charged for any unauthorised late departure. (iv) The Licence Agreement explains under what circumstances your contract can be ended early.

5.

Fees



Fees are payable within the first two weeks of October, January, and April. Please talk to the Deputy Bursar if you are unable to meet the payment deadlines.

6.

Medical details



You must provide the Bursar’s Office with the details of your general practitioner within 21 days of your arrival. We very strongly recommend that you register with a central London doctor who is prepared to visit the Hall.

7.

Hall id card

10. Right of staff to enter room



(i) You will be given a Hall id card when you have: a paid your deposit in full b returned your acceptance forms c returned a correctly completed medical details form d provided 3 passport-size photographs of yourself (ii) Your Hall card is your proof of residence and of entitlement to Hall services and facilities. You must carry it at all times when in the Hall, and may be asked to produce it at any time by a member of staff. (iii) You must produce your Hall id card in order to collect meals in the dining hall, request a packed supper, or borrow any of the sports, entertainment, and leisure equipment owned by the Residents’ Club Committee.



8.

Security, room keys, and door access cards



(i) You must contribute to the general security of the Hall at all times. You must not admit anyone into the Hall unless you know them to be a resident or they are your own guest. (ii) You must not lend your key or door card to anyone. (iii) You will be charged £10 for a replacement it you lose your room key or door access card. £5 will be refunded if you subsequently find the original. If you do not have money available, you may leave your Hall id card as deposit and pay within 24 hours. (iv) You must always use your door card to enter the Hall. The desk porters will not usually open the door for you. (v) You must lock your door at all times.

9.

Guests



(i) You are responsible for the conduct of your guests at all times, and will be liable for the cost of repairing any damage they cause. You must ensure they obey the rules of the University and Connaught Hall. (ii) Hall staff may refuse admission to your guests or require them to leave the building at any time. (iii) Guests must report to reception upon arrival. You must meet your guests there and sign them in; they will not be allowed beyond reception until you have signed them in. Guests must be signed out when they leave. (iv) To have a guest stay overnight for one night, you must sign them in using the dedicated overnight guest sheet. (v) To have a guest stay for two or three nights, you must complete an overnight guest form including your guest’s usual residential address. (vi) The Warden or Vice-Warden’s permission is required if you want a guest stay to for more than three nights. You must complete an overnight guest form at least seven days in advance and leave it at reception for authorisation. (vii) If overnight guests are not properly booked in, you will be charged the full commercial guest rate for their stay. Camp beds can be hired for a small charge plus deposit.

(i) The Warden, Bursar, and their representatives have the right to enter your room without your permission at any reasonable time, for a reasonable cause. (ii) Where possible, you will be given prior notice that access to your room is required. This excludes circumstances where access is required immediately for disciplinary or urgent health & safety reasons. (iii) Notice is hereby given that the cleaner will enter your room to empty your bin every day, Monday—Friday, and to clean your room once a week as per the cleaning schedule displayed on your corridor; your room will also be entered by a member of staff during any scheduled fire drill.

11. Fire safety

(i) You must not act to compromise fire safety in any way. (ii) You must participate in fire drills and always evacuate the building promptly when the fire alarm sounds. (iii) For fire safety reasons, you may not keep or use any of the following inside the Hall: bicycles; electrical or gaspowered cooking equipment; electrical or gas-powered heaters; hookahs or shisha pipes; and candles, incense sticks, and oil burners. Such items will be confiscated.

12. Smoking

The Health Act 2006 prohibits smoking in public places in England. In accordance with the law, smoking is not allowed anywhere at Connaught Hall, nor on the steps outside the front door. If people are found smoking in public areas, both the Hall and the individual responsible may be liable to pay a substantial fine; we will pass on the cost of any such fines to the residents concerned.

13. Noise

You must make no noise audible outside your room between 11 pm and 7 pm. Excessive noise is not allowed at any time.

14. Access to the roof and throwing objects from windows

You must not attempt to gain access to the roof or any ledges or parapets on the Hall exterior. You must not throw or drop anything from any window.

15. Tavistock Square & Gordon Square Gardens

Ball games are prohibited in Tavistock Square and Gordon Square; anyone found damaging the gardens may be subject to prosecution. If residents are found to have caused damage, we will help the police to identify them; any fines not tied down to particular residents will be divided between all residents’ deposits.