Royal College Of Physicians Job Description Job Title: Grade: Post

Royal College of Physicians JOB DESCRIPTION Job Title:

Educational Programmes Co-ordinator

Grade:

D

Post Number:

EDU147

Department:

Education

Job Context:

The Royal College of Physicians of London plays a pivotal role in setting standards and through a variety of activities, influences the quality of medical practice in hospitals. It conducts examinations, carries out training, education and research activities and advises the Government and the profession on health and medical matters.

Purpose and Scope:

This post provides support and co-ordination for the delivery of educational programmes. This post primarily involves working ass part of the Educational Programmes Team, coordinating workshop arrangements, liaising with contributors and participants, and administering paperwork and course materials.

Reports to:

Senior Education and Training Programmes Coordinator

Works closely with:

Other members of the Education Department and the team of clinical educators based throughout the UK.

Major Responsibilities:

Job Description (24497673.doc)

 Coordinating workshops - including venue bookings, catering, travel arrangements, accommodation and production of delegate materials.  Co-ordinate workshops on the day, assisting with registration, meeting and greeting facilitators and assisting with any queries.  Taking responsibility for workshops and working proactively to ensure that all appropriate preparations and follow-up requirements are made in good time.  Liaison with facilitators, course contributors and participants.  Maintenance of accurate filing systems  Handling correspondence that relates to the Educational Programmes delivered by the Department.  Accurate updating of databases.  Processing delegate payments and accurately recording financial information, working closely with the Finance Department.  Processing expenses claims and invoices in line with departmental budgets  Production of suitable marketing materials and promotion of events using a variety of methods  Arranging the collection and collation of course materials into house styled packs ready for distribution.

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 Working closely with other members of the team.  Any other duties as may be reasonable expected and which are commensurate with the level of the post.  Adhere and comply with the provisions of the College’s Health and Safety Policy.  Undertake all duties and responsibilities in compliance with the rules and regulations encompassing equal opportunities. The post requires travel and work outside normal office hours. Terms and Conditions Salary Scale

D

Annual Leave

27 days annual leave plus statutory holidays (full-time)

Other Benefits:

• 35 hour week Flexi-time (Grades A-E inclusive) Pension Scheme Free staff restaurant Interest-free Season ticket loan (following completion of probation) Enhanced maternity pay provision after two years’ service Childcare Vouchers Investors in People (IiP) accreditation Learning and Development support Occupational Health Service Discounted membership with local gyms Cycle to Work Scheme Use of other library facilities In addition to the RCP benefits set out above, the College complies with all statutory rights; details of which can be found at http://www.berr.gov.uk/employment/ Full details on any of the above benefits can be gained from the HR Department upon request or, following employment, via the College Intranet. In consultation with staff, benefits and policies may be reviewed and changed over time.

The College operates a “No Smoking” policy

Job Description (24497673.doc)

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Royal College of Physicians PERSON SPECIFICATION Position: Educational Programmes Co-ordinator

Job Number: EDU147

Department: Education

Date: October 2009

General and Professional Education Essential Administrative experience gained in an office environment Education to A-level or equivalent Computer based administrative experience Experience working as an event co-ordinator

Application

Interview

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Interview

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Application

Interview

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B2.6 Shares information and intelligence to help others give of their best.

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C1.1 Uses a systematic approach to planning and organisation to ensure tasks and projects are delivered on time and within budget.

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C2.5 Keeps information up to date and in a form which others can use.

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C3.4 Maintains focus and sustains momentum on lengthy projects.

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Desirable Degree or equivalent Technical Competencies Essential Demonstrates Effective Administrative Skills - Provides assistance with telephone queries, mailings, report writing, diary management, effective telephone skills and office management skills. Event Organising - Organises workshops and conferences, liaises with facilitators, speakers and delegates. Makes room bookings, hospitality arrangements and produces delegate packs. Desirable Demonstrates Effective Use of Information Communication Technology - Uses databases effectively, ensures up to date knowledge of current IT systems and develops this within the remit of the role. Provides reports, statistical information, mail merges for current databases and software packages. Grade Competencies Essential A3.3 Seeks feedback from others on own performance.

Job Description (24497673.doc)

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Desirable B4.4 Ability to act professionally when faced with conflict and is able to act rationally when dealing with such situations.

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C2.3 Uses the features of a range of software systems relevant to work.

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Application

Interview

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RCP Generic Competencies Essential A4.3 3. Interacts with staff and other professions with respect for difference and diversity. A1.4 Admits to making a mistake.

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A3.1 Learns from experience by reviewing activities and revising plans in the light of the review.

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C3.1 Prioritises their workload according to importance and urgency.

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C3.2 Demonstrates an ability to work to deadlines.

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Desirable C3.3 Responds effectively and positively to pressure. C3.5 Stays focused on tasks and understands why achievement is important.

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