Records Retention Schedule: Corporate Communication (example)

RRS Corporate Communication

Department

Record Code

Record Title

Record Description

Retention Time

Corporate COM-001 Communications

"B" Rolls (video footage)

Internally or externally produced videos for various company and product events (includes VNRs, "B" rolls- video footage used in LC conjunction with press releases and other PR programs). Video clips from news or other programs that include mention of our p

Corporate COM-002 Communications

Annual Reports

Annual reports pre acquisition.

LC

Corporate COM-003 Communications

Annual Reports

Copies of annual reports for reference purposes.

ACT

Corporate COM-004 Communications

Audio/Video News Release

Audio track and video footage produced to support news about our products or company.

LC

Corporate COM-005 Communications

Charitable Contributions

Records relating to company contributions that have been provided to tax exempt 501© (3) CY+7 organizations.

1

Record Classification

Comments

SOX

TAX, SOX, HCC

FTA

RRS Corporate Communication

Department

Record Code

Corporate COM-006 Communications

Corporate COM-007 Communications

Corporate COM-008 Communications

Corporate COM-009 Communications

Record Title

Record Description

Contracts with outside agencies and spokespersons.

Retention Time

n io

t n e t e E R L s P d r M o A c X e R E Contracts

T+7

Internal announcements on generic business Corporate information such as employee programs, Announcements organizational changes, etc.

ACT

Corporate Brochures

LC

Brochures related to company programs, events, etc.

CPI, CPII & CPIII Limited partnership quarterly payments

2

LC

Record Classification

TAX, SOX

Comments

FTA. Copies must not be retained longer than the originals.

ACT = While subject matter of announcement is current.

Corporate Communications maintains historical records in offsite storage but Finance is now responsible for the distribution/disbursement of funds process and associated records. Refer to "Stock Transactions" record title on the Finance RRS.

RRS Corporate Communication

Department

Record Code

Corporate COM-010 Communications

Corporate COM-011 Communications

Corporate COM-012 Communications

Corporate COM-013 Communications

Corporate COM-014 Communications

Record Title

Record Description

Retention Time

n io

t n e t e E R L s P d r M o A c X e R E FDA Hearings for Submission

Audio FDA hearings for submission obtained through FDA Live.

LC

Franchise Files

Files pertaining to Public Relations plans and activities for areas.

CY+2

Logo Files

Current and historical company logos.

LC

Reports from outside agencies that evaluate PR Media Coverage programs (where our press releases were CY+5 Reports published i.e., Forbes, Newsweek, NY Times).

Media Inquires

Tracking of outside inquires.

3

CY+5

Record Classification

Comments

RRS Corporate Communication

Department

Record Code

Corporate COM-015 Communications

Corporate COM-016 Communications

Corporate COM-017 Communications

Corporate COM-018 Communications

Corporate COM-019 Communications

Record Title

Record Description

Retention Time

Information (sales & financial) about preLC acquisition used for analysts, shareholders, etc.

n io

t n e t e E R L s P d r M o A c X e R E Mid-Year Report

News News articles from newspapers and magazines, Releases/Clippin photos, etc. that related to company activities or LC gs events.

Newsletters

Internal newsletters and publications.

LC

Photographs

Photographs of events, employees, etc.

ACT

Photographs Historical

Photographs deemed to have historical value.

LC

4

Record Classification

SOX

Comments

RRS Corporate Communication

Department

Record Code

Corporate COM-020 Communications

Corporate COM-021 Communications

Corporate COM-022 Communications

Corporate COM-023 Communications

Corporate COM-024 Communications

Record Title

Record Description

Retention Time

Presentations

Presentation that have been created by Corporate Communications for the President of CY+2 Company and other Senior Management for presentation to external and internal audiences.

Press Kits

Kits put together for the press on products, events, etc.

n io

t n e t e E R L s P d r M o A c X e R E Press Releases News released via public news wires.

LC

LC

Scientific Presentations

Presentations (historical & current) generated from different areas within R&D and Medical Affairs where portions or entire presentations are used by Corporate Communications in various mediums.

LC

Scripts

Written scripts in support of internally and externally produced audio and video productions as well as scripts written for spokespersons and Presidents.

CY+5

5

Record Classification

Comments

RRS Corporate Communication

Department

Record Code

Corporate COM-025 Communications

Corporate COM-026 Communications

Record Title

Record Description

Retention Time

Standby Statements

Prepared statements for use in standard inquiries (includes rapid responses Q&A documents).

CY+5

Videotapes Historical

Videotapes deemed to have historical value.

LC

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t n e t e E R L s P d r M o A c X e R E 6

Record Classification

Comments