Records Management View. Veiko Berendsen

Records management’s veiw Veiko Berendsen

1. Regulations & standards • Regulations – are not service orientated, but • orientated on registers • archival view • paper-based tradition

– Conceptually based on traditional records managenent • Records life cycle

• International standards are in use

Standards 1 • Techical – W3C v. ISO – ISO/IEC 26300 Information technology -- Open Document Format for Office Applications (OpenDocument) – ISO/IEC 29500-1:2008 Information technology -Document description and processing languages -Office Open XML File Format – ISO 19005-1:2005 Document Management Electronic document file format for long term preservation - Part 1: Use of PDF 1.4 (PDF/A-1)

Standards 2 • Document management systems – ISO 15489:2001 Information and documentation - Records management – MoReq - Model Requirements for the Management of Electronic Records – ANSI/AIIM ARMA TR48-2004 Framework for Integration of Electronic Document Management Systems and Electronic Records Management Systems Technical Reports.

Requirements • Functional requirements – Based on MoReq

• Laws and regulations – Digital signature • as container

or

not as corntainer

Documents & records • Suitable for archive – No recomentations on ISO/IEC 26300 OpenDocument or ISO/IEC 29500-1:2008 Office Open XML

• Document – Standard on the business letter

• Plan – Business Process Modeling Language (BPML), Business Process Modeling Notation (BPMN)Business Process Execution Language (BPEL),