Principles And Practice Of Management Ales

Principles and practice of management

Search questions  What are the elements of a control

system?  What are some points about a formal management review?

Elements of the control system  A detailed plan  Reporting system  Analysis and review  Procedures for corrective action

Analysis of reported data.  Reported data must be analysed with

respect to planned performance  The analysis must extract deviation

from plan

Analysis and review  Deviation must be brought to the attention of

those levels which have authority to take necessary corrective action  Shortfalls in technical performance, falling

behind schedule and excessive under or over utilization of resources must be noted for action  Results of this analysis usually reported by

exception or variance

Formal management review  A critical element in a control system  An element of the supervision process  Directly related to achievement of programme

operational targets  Pre-planned investigations into details of

programme performance  They should occur at all levels  The formal review should occur at times natural to

the lifetime of programme plan (milestones)

Formal management review  The formal review should demonstrate

performance, schedule and resource use through personal inspection and satisfaction  The review process has a vital positive impact on personal performance  The review will also identify personnel training needs

Formal management review  Supervision should be seen as an arm

of training  The programme as a whole should be reviewed by an appropriate external group  Enables areas to be identified for special study & systems research to improve programme implementation

Corrective action  The culmination of the management control

system  At times the corrective action taken may be to recognize the realities of the situation and to change the plan  To the extent possible procedures and authority for corrective action should be planned ahead  Performance in taking corrective action as the situation demands is an important demonstration of the manager’s ability

Corrective action  A major part of the manager’s effort should be

devoted to corrective action measures, changing personnel assignments, securing more resources, moving supplies, ensuring continuing education,etc.  Delegation of responsibilities  The ability of a manager to conceptualise and operate the management control system will have an impact on the ultimate success of the programme