May '08 Svmc Minutes

SOUTH VILLAGE OWNERS’ ASSOCIATION MANAGEMENT COMMITTEE MINUTES May 7, 2008 – Recreation Centre Chair – Rob Wallingford In attendance: Rob Wallingford (chair), Rick Piironen, Denise Dawson, Michael Devaney, Martin Jones, Raymond Rousson, Lloyd Mackey, Suzanne Mackey, Kelly Youngdale 1. Administrative Procedures The April 9 minutes were reviewed and adopted. 2. Finance Committee No representative from the Finance Committee present - no update available. •

The issue of the 2008 unpaid dues was discussed and it was decided that telephone calls will be placed to those residents who still have unpaid dues in an effort to collect. Rob and Kelly will meet with Mattino Developments as well as with most builders. Further action may be required.

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Gisèle will prepare a list and sent it via email to those who are going to contact residents. Reports will be sent to Gisèle who will keep everyone informed. Gisèle will also inform Pauline Drummond.

3. Communication / Residents’ Directory / Welcoming Committee The updated directory will be distributed via email by the end of May 2008. The Spring Newsletter is being prepared and will include a short entry from the Chairs as well as the Committee Chairs. There are 5 new residents.

4. Recreation / Social Denise reported that 8 surveys were comp0leted by attende3es at the Annual General Meeting. Denise has forwarded the names of the would-be volunteers to Rob Wallingford for action. The Activity Night will be held four times a year – every season. The April one was cancelled because of the unavailability of the speaker. The next one is planned for the fall of 2008. Denise reminds everyone to ensure that the Recreation Centre is available if it is intended to hold the meeting there. The community BBQ will be held on June 21, 2008. Christmas party plans are on hold for the moment. The next meeting of the Social Committee is May 14, 2008. 5. Community Beautification Marion Pora is now chairing this committee. The clean up day was a success. Sue Mackey sent the electronic invitation. 28 residents participated. 6. Physical Plant / Pool • Benson Pool is opening pool on May 8. Rick Piironen will contact Marcel Lavimodière at Sunset Lakes to determine the date of the pool heater relocation. Need to contact the gas company. •

Rick will ask Benson Pools to provide a cost estimate to convert the pool to salt water. The pool contains 100,000 litres of water.

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Rick informs the committee that the toilet leak is now fixes and that he will contact Bélanger Plumbing to fix the outside shower. The possibility of running a hose to the back gate from the beach is discussed.

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Kelly knows students who might be interested in working at the Recreation Centre over the summer.

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No dogs or bikes allowed on the tennis courts. Signs to that effect will be made and posted.

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An emergency/panic lock will be installed on the side door of the Recreation Centre.

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7. Entrance Sign Rob Wallingford informs the committee that Dan Anderson has accepted 2 of the 3 designs submitted by South Village. He has rejected the stone design. The owner of the corner lot needs to be contacted to obtain right of way for the installation of one of the signs. The write up needs to be completed and ensuring the grade is even on both sides of Lake Forest Walk Lloyd Mackey will help with the write up. 8.

Design Review Kelly Youngdale is the only remaining member of this committee since the resignation of Kim Dawson. No requests have been received.

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Government Relations N/A

10. New Business N/A 11. Adjournment The meeting adjourned at 9:00 p.m. Next meeting is scheduled for June 4, 2008 at 7:30 p.m.

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