Facility Use Form (members & Regular Attendars

Gilead Friends Church & Gilead Christian School

Building Usage Policy

BUILDING USAGE FORM - MEMBERS & REGULAR ATTENDARS Gilead Friends Church & Gilead Christian School 3613 Twp. Rd. 115, Mt. Gilead, Ohio 43338, 419-946-1100 Events are not official until approved and placed on the church calendar. All requests for use should be made at least one month (if possible) in advance of the event with return of the completed use request form and any fees to the church office along with 50% of the usage fee. Remainder of balance is due 14 business days prior to event. . For continuing access to the building, please fill out a form at least once a year. Date of Request: ________________________________________________________________________________________ Name of group: _________________________________________________________________________________________ Date space needed: Day of Week ___________________ Date: _____/_____/________ If Standing Request: (circle) M T W Th F Sa Su ___ Wkly ___ BiWkly ___ Monthly ___ Quarterly Type of Event: ________ Meeting ________ Dinner/Banquet ________ Sporting Event ________ Wedding _______ Concert ________ Other Food served: ( ) Yes ( ) No Number of people expected: ____________________ Time of event (please include set up & clean up time) From: ___________ to ___________ Person(s) responsible for the event: 1. Contact Person: ___________________________________ Telephone: ______________________________ Address: _________________________________________ E-mail: _________________________________ 2. Contact Person: ___________________________________ Telephone: ______________________________ Address: _________________________________________ E-mail: _________________________________ Children Present: ( ) Yes ( ) No. If yes, who will be responsible for their supervision? Name: ___________________________________ Telephone: _________________________________ Children must be properly supervised and not allowed to enter non-reserved rooms. Rooms Reserved for the event: ( ) Auditorium - $250 ( ) Café - $75 ( ) Chapel - $50 ( ) Conference Room - $25 ( ) Fellowship Hall - $50 ( ) Sound Technician - $50 ( ) Dressing Rooms for weddings - $50

( ( ( ( ( (

) Fellowship Hall Kitchen ) Lobby ) Nursery / Toddler Room - $25 ) Room 103 - $25 ) Room 104 - $25 ) Chapel Balcony

( ( ( ( (

Indicate # of equipment needed: * The sound system must be operated by an approved GFC/GCS sound technician. ___ Microphone ___ VCR/DVD/TV (circle) ___ Projector ___ Power Point ___ Overhead ___ Piano

) Room ) Room ) Room ) Room ) Room

105 - $25 106 - $25 200 - $25 201 - $25 202 - $25

___ Risers ___ Podium

* Please note that you are responsible for your own set up and tear down. 6 Ft. Tables (10 available) 8 Ft. Tables (3 available) Round Tables (20 available) Usage Fees These fees include sweeping, sanitizing, and lock-up of facility, as well as general usage (electric/heating/cooling, etc.). Also, members must provide total clean up: Set up of tables & chairs * Put away tables & chairs Wash any dishes you use and put them away * Sweep where necessary Wipe off tables & counters * Bag all trash The church facility must be returned to the original condition and ready to use by the next ministry. You may choose to pay an additional $50 for total clean-up which includes all of the above mentioned items. Office Use: Date received: __________ Date confirmed/placed on calendar: __________ GFC Signature: __________________________________________________ Total Fee Due: __________ Date Paid: __________

I have read the facilities use information and the fee schedule of Gilead Friends Church / Gilead Christian School South Campus and agree to adhere to the procedural policies and fees outlined therein. I understand that I am responsible for any damage and/or excessive clean-up costs if caused by this event and the event is not confirmed until a signed copy of this request is returned to me. Signature: _________________________________________________ Date: _____________________ General Use Policies: 1. All events require scheduling through the church/school office. 2. No alcohol or tobacco use is permitted on church property. 3. Damage to the property is the responsibility of the individual signing the Facility Use form. 4. GFC/GCs cannot be responsible for individual’s property lost, stolen, or damaged while at GFC/GCS. 5. All trash containers should be emptied after any events where food has been deposited in the container. 6. Any furniture moved or set-up for the event should be returned to its original position or to the appropriate storage area. 7. Adequate supervision should be provided for all events held at GFC/GCS. No one should enter rooms that are not reserved for the event. 8. No commercial (for profit) events shall be scheduled. 9. Payment of any required fee and /or deposit must be submitted with the completed Use Request form before the event can be scheduled. 10. The sound system must be operated by an approved GFC/GCS sound technician. 11. No drinks containing red, orange, or grape coloring. 12. No bird seed in the building. 13. No push pins in the chapel. 14. No Garter Toss 15. No dancing (Bride/Groom, Bride/Father, Groom/Mother dances allowed). 16. Decorations should not be removed from the walls without prior consent. Priorities: GFC and GCS ministry events will take priority in scheduling of facility. There is no charge for GFC / GCS ministries (I.e. Home Groups, Athletic Boosters, etc.)

For Office Use Only: Date Permission notification given:__________________________________________________________________________ GFC/GCS Signature: ____________________________________________________________________________________ Name & Date Sound Technician Confirmed: _________________________ Check issued: _____________________________ Name & Date Janitorial Availability Confirmed: _______________________ Check issued: _____________________________