Bifm Eworking Conference Presentation 2008

Gordon Ludlow Project Manager

BIFM Sustainable FM research project

Sustainable WorkLife Conference - 12th June

Facilities Management •

Facilities management is one of the fastest growing professions in the UK. Facilities managers are responsible for many of the buildings and services which support businesses and other types of organisation.

• The BIFM is the ‘natural home’ of facilities management in the UK. Founded in 1993, the Institute provides information, education, training and networking services for over 12,000 members – both individual professionals and organisations

Sustainable WorkLife Conference - 12th June

Excellent Facilities Managers •

Facilitate the creation effective workplaces

and

•

Enable new working styles and processes – vital in this technology-driven age

•

Enhance and project an organisation’s identity and image

•

Help the integration processes associated with change, such as post-merger or acquisition

•

Deliver business protection

•

Deliver effective management of an organisation’s assets

continuity

Sustainable WorkLife Conference - 12th June

maintenance

and

of

workforce

Sustainable Facilities Management

•

Sustainability – Environmental, Economic & Social.

•

“Development that meets the needs of the present without compromising the ability of future generations to meet their own needs” (Brundtland Report, 1987).

•

FM’s as the largest group of multi-disciplinary built environment specialists are best placed to deliver sustainability within the built environment.

•

Sustainable FM – Integrating sustainability into the operations of an organisation complementing, without compromising it’s primary function.

Sustainable WorkLife Conference - 12th June

The Knowledge Transfer Partnership •

Concept of project devised by BIFM Sustainability SIG.

•

Knowledge transfer partnership project. TSB initiative with 50% government funding.

•

Industrial Partner – BIFM

•

Academic Partner – The University of Reading.

•

Steering Group of interested industrial group

•

Kinnarps (sponsors of research phase of project).

•

Haden Building Services and Kinnarps providing website sponsorship

Sustainable WorkLife Conference - 12th June

Where is Sustainable FM today? •

Sustainable Facilities Management is now being seen as more of a crucial necessity than a luxury. FM’s must rise to modern day challenges to continue to meet the bottom line.

•

Growing demand to address issues of climate change, rising fuel costs, waste, ethical and social issues and CSR.

•

Focus shifting towards operational phase of 98% of existing UK building stock to deliver sustainability. FM’s remit!

•

Increasingly recognised as a viable tool for delivering sustainability in industry – eg. DTI ‘Strategy for Sustainable Construction' 2007.

Sustainable WorkLife Conference - 12th June

Why do we need a sustainable FM toolkit?

• Facilities managers are faced with an overwhelming amount of information. • Focus for the implementation sustainable FM needs to be placed on the vast pool of existing building stock. • Current issues are given greater attention than other issues which may have more significance in the future.

•What do FM’s need to know?

Sustainable WorkLife Conference - 12th June

Ethical purchasing

Sustainability policy

Health & safety

Sustainable building & workplace design

Occupancy satisfaction Community engagement

Sustainable transport

Flexible working

Renewable energy

CO2 foot printing

Energy management

Biodiversity

EMS

Sustainable M&E Water management & recycling

Waste management & recycling

Carbon trading

Sustainable WorkLife Conference - 12th June

Design briefing

Why do we need a sustainable FM toolkit?

• FM toolkit must act as a centralised first point of call for FM’s seeking knowledge of sustainable FM issues. • Enable FM’s to overcome existing barriers to implementing sustainability such as knowledge gap, time limitations and lack of managerial commitment. • Raise awareness of best practice of implementing sustainability

Sustainable WorkLife Conference - 12th June

Evidence – Annual BIFM Sustainability Survey

• •

Graph shows results for main barriers preventing implementation of sustainability Main barriers - lack of time, knowledge and managerial commitment.

Kinnarps sponsored survey Sustainable WorkLife Conference - 12th June

Evidence – Annual BIFM Sustainability Survey

• Qualitative judgment of current performance of sustainability in industry according to FM’s. • Nearly half rate performance as less than adequate! Sustainable WorkLife Conference - 12th June

What are the benefits? •

Sustainable facilities management:

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Mitigation of damage to the environment and limitation of social impacts

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Direct financial savings through efficiency and waste reduction.

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Indirect benefits such as improving corporate image, CSR credibility

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Improving FM profession’s credibility

•

Sustainable FM toolkit:

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Allow FM’s to make the business case to senior management for implementing sustainability within their organisations.

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Empower FM’s with knowledge on current sustainability issues and raise awareness of future issues.

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Improve access to wealth of sustainability knowledge.

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Academic rigor and industrial relevance!

Sustainable WorkLife Conference - 12th June

How will it deliver? • Dedicated sustainable website - In depth guidance around topics - Best practice examples - Case studies

• Links to sources of excellence • Wikipedia style interactive encyclopedia - Will be aimed at three tiers of audience

Sustainable WorkLife Conference - 12th June

Case study example – Summary page Title and description of case study

Case study category & Sustainability Criteria

Sustainability Data (Quantitative only) -

CO2 mitigated (tonnes) Waste reduction from landfill (tonnes) Energy saved (KW) Financial savings (£) Social benefits

Sustainable WorkLife Conference - 12th June

Business case section -

Financial inputs

-

Payback time

Case study – Areas covered • What was done and why? - Description, Drivers etc..

• How was it done? • Who was involved? • Context of case study/ background of organisation? • Benefits achieved? - Environmental, Economic and Social? (Explore issues) - How are they sustainable?

Sustainable WorkLife Conference - 12th June

Case study – Areas covered

• Further Opportunities • Barriers and Difficulties - How were these got round?

• Lessons learnt - What transferable lessons can be drawn from this example.

• Diagrams and additional information

Sustainable WorkLife Conference - 12th June

Core Material & Good Practice Guides • Designed to compliment one another • Will address different tiers of audience from operational to strategic • Initially will cover 16 topics identified from previous workshops. • Case studies will be used to support information Sustainable WorkLife Conference - 12th June

Work to be done next

• Further case studies to build up wide spread • Collation of core material data and links for web page design • First GPG to be released ahead of main project launch March 2009 – Sustainability policies • Website development

Sustainable WorkLife Conference - 12th June

Target Dates

• Limited draft website to go online – summer 2008 • Release of first GPG on implementing a sustainability policy – Autumn 2008 • Launch of main website – March 2009 • Workshops to promote website and sustainable FM

Sustainable WorkLife Conference - 12th June

Thank you for listening….

Gordon Ludlow For further information: Email: [email protected] Tel: 0845 058 1356 Web: http://www.bifm.org.uk Sustainable WorkLife Conference - 12th June