Alphabetical Order - A Consistently Order System?
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ghjklzxcvbnmqwertyuiopasdfghjklzxc Alphabetical Order Systems
vbnmqwertyuiopasdfghjklzxcvbnmqw Records Management
24.07.2009 Mario Rieger
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Alphabetical Order Commonly Agreed Standard: Letter‐by‐ Letter‐Order Items are grouped together according to the way they are spelt and put in the order of the alphabet of the language of the index user. All items beginning with the same letter, whether uppercase or lowercase, are grouped together. Where multiple items begin with the same letter, items are ordered according to the next letter, and so on.
The result is a letter‐by‐letter‐order shown in a short example below. Users of these indexes are literate and therefore familiar with the order of the letters in their alphabet. They can therefore quickly find a specific item in a long list.
LetterbyLetter Order
American American English
Americanese Americanism
Mario Rieger
Digitally signed by Mario Rieger DN: cn=Mario Rieger, o, ou, email=mario_rieger@w eb.de, c=US Reason: I am the author of this document Date: 2009.07.24 10:22:21 +02'00'
American language
Alternative: Word‐by‐Word‐Order But there are alternatives. One is the word‐by‐word‐ order. Spaces in items are treated as a letter which precedes all others. Word‐by‐word order is better at grouping together items of similar meanings and so is well suited to subject indexes.
The result in comparison to the letter‐by‐letter‐order is shown below!
LetterbyLetter Order
WordbyWord Order
American
American
American English
American English
Americanese
American language
Americanism
Americanese
American language
Americanism
Suggestion: Names‐Order by Initials For lists of names, sort by Surname/Family Name and then by Initials of Forename, regardless of whether they are spelt out. This makes it easier to find a person as there will be a single position in the index for them, regardless of whether their name is spelt out. Where it is certain that J.A. and John Alfred are the same person they will both appear under the same entry, but where it is not known it is helpful to sort them together.
Letter by Letter
Word order by initials
Smith, J.A.
Smith, J.A.
Smith, James Owen
Smith, Jo Alice
Smith, J.O.
Smith, John Alfred
Smith, Jo Alice
Smith, J.O.
Smith, John Alfred
Smith, James Owen
uiopasdfghjklzxcvbnmqwertyuiopasdf
ghjklzxcvbnmqwertyuiopasdfghjklzxc Alphabetical Order Systems
vbnmqwertyuiopasdfghjklzxcvbnmqw Records Management
24.07.2009 Mario Rieger
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zxcvbnmqwertyuiopasdfghjklzxcvbnm qwertyuiopasdfghjklzxcvbnmqwertyui opasdfghjklzxcvbnmqwertyuiopasdfgh
Alphabetical Order Commonly Agreed Standard: Letter‐by‐ Letter‐Order Items are grouped together according to the way they are spelt and put in the order of the alphabet of the language of the index user. All items beginning with the same letter, whether uppercase or lowercase, are grouped together. Where multiple items begin with the same letter, items are ordered according to the next letter, and so on.
The result is a letter‐by‐letter‐order shown in a short example below. Users of these indexes are literate and therefore familiar with the order of the letters in their alphabet. They can therefore quickly find a specific item in a long list.
LetterbyLetter Order
American American English
Americanese Americanism
Mario Rieger
Digitally signed by Mario Rieger DN: cn=Mario Rieger, o, ou, email=mario_rieger@w eb.de, c=US Reason: I am the author of this document Date: 2009.07.24 10:22:21 +02'00'
American language
Alternative: Word‐by‐Word‐Order But there are alternatives. One is the word‐by‐word‐ order. Spaces in items are treated as a letter which precedes all others. Word‐by‐word order is better at grouping together items of similar meanings and so is well suited to subject indexes.
The result in comparison to the letter‐by‐letter‐order is shown below!
LetterbyLetter Order
WordbyWord Order
American
American
American English
American English
Americanese
American language
Americanism
Americanese
American language
Americanism
Suggestion: Names‐Order by Initials For lists of names, sort by Surname/Family Name and then by Initials of Forename, regardless of whether they are spelt out. This makes it easier to find a person as there will be a single position in the index for them, regardless of whether their name is spelt out. Where it is certain that J.A. and John Alfred are the same person they will both appear under the same entry, but where it is not known it is helpful to sort them together.
Letter by Letter
Word order by initials
Smith, J.A.
Smith, J.A.
Smith, James Owen
Smith, Jo Alice
Smith, J.O.
Smith, John Alfred
Smith, Jo Alice
Smith, J.O.
Smith, John Alfred
Smith, James Owen
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