4615_180219_bbr Qaqc Weekly Meeting Minutes No. 08.pdf

FILE NOTE Page 1/3 TELEPHONE CALL

NOTE FOR FILE

X

RECORD OF MEETING

OTHER

4615_ Festival Plaza (Dubai II Big Box Retail) DESCRIPTION Project: Festival Plaza (Dubai II Big Box Retail)

Client: AFGRE

Job No: 4615

Date: 18th Feb 2019

Venue: BBR Site Office

Time: 10:00 AM

QAQC BI-WEEKLY MEETING MINUTES NO. 08 Present:

Company / Position

Abbreviation

Refer to attached attendance sheet

-

-

Apologies:

Company / Position

1.0

Quality KPI’s NCR Tracker:

Total 170 ID

Open 66

Clsd 104

SOR Tracker: % 61

Total 108

Open 34

KPI'S

Quality Compliance 1 NCRs raised (Consultant) To Date 2 NCRs closed (Consultant) To Date ID

KPI’S

3 4 5 6 7 8

SORs Raised to Date SORs Closed to Date Inspections of Work Passed (approved) Inspections of Work Failed (rejected) Number of Internal Toolbox Talks Number of 3rd party Toolbox talks

Clsd 74

RFT Tracker: % 70%

Total 5993

A/B 4606

C 1048

VALUE Previous 1-week

Current week

12 5 VALUE Previous 1-week 4 3 93 77 -

6 5

RFT% 82% NOTES

NOTES Current week 2 2

-

Page 2/5 Date 18/02/2019 Festival Plaza (Dubai II Big Box Retail) QA/QC Weekly Meeting Minutes No. 08

2.0

Quality Site Observations 2.1 United Precast Concrete (UPC) Open NCR BSBG noticed that target dates tabled on previous meetings by AFC are getting revised and extended week in and week out in respect of the first meeting wherein the dates were initially proposed and are delayed from thereafter and as it currently stands. New proposed target dates and updated status of the NCRs are reflected in below table.

Agreed Action/status 14 21 45 47 64 72 74 82 84 86

Under BSBG review (Mr Hameed) Closed Under review with BSBG (Mr Hameed) Under review with BSBG (Mr Hameed) Closed Calculations submitted to BSBG Closed Under review with BSBG as NCR nos 14,45 & 47 Closed CA/IR approved submitted for close out

111 120 126 128 129 130 132

CA is approved rectifications under progress Calculations submitted for approval Calculations submitted for approval closed UPC design review submitted to BSBG UPC design review submitted to BSBG CA is approved IR 3760 submitted on date 12/02/19 rejected on date 21/02/19 after 10days. Repair is done as per approved CA. closure will be submit. UPC design review submitted for BSBG approval. UPC design review submitted for BSBG approval. UPC design review submitted for BSBG approval.

133 141 143 2.2

Target date Letter response awaited

NA Under review BSBG Under review BSBG Received by BSBG 18/02/19 25-02-2019 Under Review BSBG Under Review With BSBG Under Review BSBG Under review BSBG 25/02/19

Under Review BSBG Under Review BSBG Under Review BSBG

Pending SOR’s & NCR’s till date

NCR: BSBG noted and tabled the pending NCRs which are open either due to no proposed corrective action given or the corrective actions have been agreed with BSBG but the implementation at site is still incomplete. Refer to NCR register. SOR: BSBG noted that a total of 21 Nos. of SOR are open since September 2018 up until December 2018. Most of the SORs were responded by AFC with corrective action and were returned by BSBG with noted acceptance. From thereafter, no further responses were made on records. Refer to attached SOR register. BSBG noted that the escalation from SOR to NCR is mandatory, due to failure to respond and close the related SORs as agreed in the last meeting.

Page 3/5 Date 18/02/2019 Festival Plaza (Dubai II Big Box Retail) QA/QC Weekly Meeting Minutes No. 08

2.3

Recurrent Quality Issues found during weekly walkthrough

BSBG noted that below issues which are again prevalent during the site walk. 1. Inadequate Protection of Screed 2. Incorrect material used: Hollow blocks used instead of solid blocks 3. Unacceptable block cut pieces 4. Restraint post incorrect rebar size for external blockwork 5. Soffit cleaning not done prior succeeding works i.e. MEP services installation 6. Quality of concrete cast (stiffener columns and beams) 7. Blockwork CJ not as per IFC drawing. 9. Inadequate and worse without lateral and head restraint for blockwork 10. Hand mixing blockwork mortar 11. Incorrect blockwork accessories used for external blockwork Additional Item found: 12. Secondary steel member for MEP supports commenced without approved shop drawing, MIR for steel members, Calculations etc. 13. Reinforcement steel stacking in Zone 5 2.4

Focus Area of NCR Close-out: Zone 1

Parallel to above item 2.1, BSBG noticed that target dates tabled below by AFC are getting revised and extended on similar account in respect of the first meeting. The target dates proposed were missed subsequently hence are revised and extended by AFC whose new target dates are given below heretofore. BSBG remarked that delay of rectification and response is unacceptable and must be sorted out immediately pursuant to the contractual obligations. NCR

Action

Target date to close 21-02-2019 24/02/19 21-02-2019

STATUS IRF to raised open Under review BSBG

57 62 65

Submitted for closure CA approved repair under progress CA/IR is submitted to BSBG

87 89 95

TBC

Under progress

19-02-19

Under BSBG

TBC NA NA 17/02/19

114 127 131

CA approved on 13-02-19 Closed N CR were closed in principal on Dec2018 re-submitted for closure again 22nd Jan2019. Site action. Grinding required Closed Closed CA submitted, and repair agreed with Julius. BSBG (Mr Hameed) to close out CA is rejected AFC/AFE/Mario to agree CA Submitted to BSBG

IRF will be submitted Closed closed Under Review with BSBG Pending with BSBG

140

CA is under review with BSBG

18/02/19

99 109 110 112

29/11/19 TBC 17/02/19

Under Review with BSBG Pending with BSBG

Page 4/5 Date 18/02/2019 Festival Plaza (Dubai II Big Box Retail) QA/QC Weekly Meeting Minutes No. 08

NOTE: Recently issued NCRs will discuss in next meeting 2.5

3.0

External Audit BSBG confirmed that an external audit will be undertaken to review AFC compliance with project QMS and its effectiveness. Time and date to be confirmed – Note.

Quality Issues found 3.1

Joint Quality Site Walk-Through BSBG noted that joint quality report no. 2 and 3 were responded last week. BSBG to review and return by next meeting. AFC committed to submit report no. 1 responses within the week. BSBG to verify and discuss the response by next meeting. Report for the latest conducted site walk is herewith attached

3.2

Construction Team not in attendance during Site walk BSBG highlighted that that no representative from the site team has responded and joined for the recent site quality site walk held on 17 Feb 2019 despite incessant calls from BSBG Engr and Muthu (AFC QA/QC Engr). The site walk was intended to assist and provide the site team proactive measures to avert any recurrent issues thus diminishing the issuance of further NCRs and SORs of persistent nature but will not be effective unless otherwise their involvement is fully materialized. AFC have noted that internal instructions were given, and all PM’s are now required to attend the site walks from next week onwards.

4.0

Activities based from 2 week look ahead BSBG noted that dry wall partitioning, tiling, secondary steel supports installation, painting for internal finishes, cladding, and EIFS system installation are some of the activities to commence shortly. AFC to conduct a review on the status of required submittals prior to commencing to avoid any SORs/NCRs.

5.0

AFC Internal trainings/toolbox AFC noted that 2 nos. of internal toolbox talks were conducted for blockwork. BSBG noted that training records has to be maintained and available for future audits.

6.0

External Training/toolbox AFC to share any details of external (supplier) training workshops with BSBG by next meeting

7.0

AFC Quality Personnel AFC QA engineer will back from leave on 27-02-2019

8.0

AOB Intention is that future meetings shall discuss site wide quality matters and critical NCR.

Page 5/5 Date 18/02/2019 Festival Plaza (Dubai II Big Box Retail) QA/QC Weekly Meeting Minutes No. 08

9.0

Good Practices/Observations 1. 2. 3. 4.

10.0

Structural Steel Erection as per MSRA DEPA coordination for timely inspections Structural steel PFP coating thickness satisfactory compliance MEP works and coordination found commendable

Next Quality Site Walk and Meeting Weekly Joint Quality Site Walk to follow on Sunday, 24th February 2019 at 10:30 AM And Weekly Quality Meeting on Monday, 25th February 2019 @ 10:00 AM

Note: These MOM is a formal record of the meeting. Any dissent must be confirmed within 24 hours from the date and time of issue.

To: The Project Manager, Contractor: AFC

Report:

04

DATE OF INSPECTION: 17 February 2019

Inspection Team: Please refer the attached list for all attendees Note: The Quality Joint walk has been conducted on project in the presence of involved

Inspection Area: As indicated

stakeholders mentioned in attendees’ list

Name With reference to our today’s site Quality joint inspection, we observed the following deficiencies mentioned below, we require contractor

Julius

to comply with relevant project specification, Hence the construction director is required to take immediate action and submit the closeout

Khuram

report within the time-frame.

Muthu

LEGEND

Company BSBG AFC

ABBREVIATION FOR AFC ACTION

Observation Notification Report

: ONR

FOR BSBG ACTION

Site Observation Report

: SOR

Non-Compliance Report

: NCR

JOINT QUALITY SITE WALK THROUGH REPORT Case No

Deficiencies

. Rebar Contamination and 1

improper rebar storage

AFGRE-HSE-02

Location

Zone 5 Basement

Photos

Observation Status

ONR

Rev 0

Target Date

Details of action taken./proposed by contractor, (Provide Photographs / records)

Closed date by Contractor

Accepted by Consultant

2

CJ detail and restraint post rebar For external wall not as per IF drawings

3

Concrete honeycombs

Zone 3 and 4-, GF

SOR

Zone 4-

AFGRE-HSE-02

GF

SOR

Rev 0

4

5

Incomplete soffit insulation prior

Zone 3 –

painting

B

Compressible filler not applied for full screed thickness

ONR

Zone 4 – B

ONR

AFGRE-HSE-02

Rev 0

6

7

Improper plaster termination for MEP wall penetrations

Poor quality of blockwork layingunacceptable cut pieces

AFGRE-HSE-02

Zone 1 - GF

ONR

Zone 1–GF

ONR

Rev 0

MEP conduits wall cut outs 8

without meshwork for different

Zone 1 –

substrate during plaster

GF

SOR

preparation

No compressible filler on wall CJ, 9

Joint is filled with mortar on both ends

AFGRE-HSE-02

Zone 1 - GF

NCR

Rev 0

10

No lateral restraint for blockwork

Lintel Beam to be verified, Bearing length is insufficient. Stiffiner columns omitted

11

Zone 4 - GF

NCR

Zone 1 - GF

ONR

.

AFGRE-HSE-02

Rev 0

12

Missed out steel columns, restraint ties provision on the block work not found

13

Inadequate screed protection in ikea footprint

AFGRE-HSE-02

Zone 1 – GF

Zone 1- GF

ONR

ONR

Rev 0

14

15

Lateral ties not provided and halflap stretcher not achieved on blockwork

Damage CIP beam below steel column assembly plate

AFGRE-HSE-02

Zone 3 - GF

SOR

Zone 1 – Level 1

ONR

Rev 0

16

Missing bolts for steel connections

Zone 1 – Level 2

ONR

NO MIR, swelded connection shop drawing, calculation for secondary steel MEP supports. Fillet weld shoes, underfill and undersize visual characteristics 17

AFGRE-HSE-02

Zone 1 – Level 1

NCR

Rev 0

18

Secondary Steel for MEP supports installation without relevant MIR and WIR approval.

29

Omitted stiffener Column

Zone 1 – Level 1

AFGRE-HSE-02

Zone 4 - GF

NCR

SOR

Rev 0

20

Manual Mixing without measuring tools for correct constituent proportion for blockwork mortar

Zone 4 - GF

SOR

Name: Julius Sanorjo Issued By: Signature:

AFGRE-HSE-02

Name: Seyed Hameed

Approved By:

Signature:

Rev 0