Upscaling Organic Vegetable Farming In Metro Baguio And Benguet: First Semester Technical And Financial Progress Report For The Period June To December 2008 La Trinidad, Benguet

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UpscolingOrgonicVegetoble pfoducijonin Metro Boguioond Benguei lsrSemesierprogress SiotusRepod PeriodCovered:June io Decernber2008

KeyQue3lions L Howdoesproponentmonitoriisoctivitiesond occomplishments in reloiionto the plon? weekly/periodicmeeingswith ihe projecttmplemenling Teom{composedof progrom Monoger,projeclOfficer,LoTOpBODS qnd cenerol MonogerJ,ond ioTop committees responsible for detiveringof outputsof the projectore conduciedto checf if the oction pronsprepored ror rhe project impremenrorion ore sril on troci. Action pronswere revjewedvis-d-vis occomplishments. Asidefromupdolinglhe oclion plons,rne meefings included ioskingond delegolion of responsibilities foi the speclficpr;ject octivitie"s, porficulorlyfor the idenlificofion/ossessment of loon opplicqnts.tiiues rorseOwitn referencelo setbocksh projeci implementolionsuch o, slow ovoilment rnoncrng Loonsond other problemswere discussedond provided with ol Green ortemotive solulions. Asidefrom the weektymeetings,o project MonogementTeom composedot JVOFI ,'rogromMonoger,LoTOPChoirpersonAgricutjureOfficersond plonning Development Coordinqlors ot boih lhe provinciotond MunicipotLevelswos orgonizejto ossislin the monitoring of fhe projecioutpufs.Thiswouldolsoensurelhol tech-nicol osstslonce duly providedin the implementotionof ihe project.The pro1;;i M;;;;emenr wi be teqm wouldotsoossislin focilitoiingthe formutotion of iocql orsqni;iorm;a stirnoordsTobe promoted/qdoptedfor the province. 2. Are ocluol octiviies qnd resultsoccording to plon? lf not, whol iorgets occomptishedond/or fesulls ihol did nol moteriolized? whv ftiey ore nol were not occomplished?whol ore the possible repercussions? Forthe reporlingperiod,oll of lhe mojo_r iorgetswere occomplishedoccordtngto plon excepi lor the iormulotionof locot poticiesond regutolionsioi oijonf iorming.fnitiof o,ois were.okeodymode with rhe-concernedto.ioisiuernmenrun,r, ,olt-:yrrl:l:.910, ond Municipot)for lhe possibleodoplion of the IooTn.Frovrnctot prqcticesos the locol slondordfor orgonjcforming.I,iowever, LoTOpstondordsond LoTOpi;iormed thot they slillhove to reviewqnd reviselheir internolquotilyqnO controliysteniii sronoorasto elevotethe stoiusof orgonicformingin lhe province.

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3. Howthe proponenlmitigotedthe polenliotrisks jdentiied? hvolvementof the LocolcovemmentUnifond lhe officersof lhe LoTOp in lhe decision mokingrelotivelo projeclconcems. 4- Wholore the unforeseen problemsencounfered?Wholoctionsdid lhe proponenl underlokelo solvethe problem{s)? Inlefiol conflict/ mjsundersionding omong the officersond monogement LoTOP.Conducted orgonjzolionoldiognosisond provided o "troini;gstoff of lhe on good governonceqnd occountingond inlemolcontrolsfor cooperotive highligh.iing theioles ond responsibitities ond occountobilities ot eoch otficer.

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Orgsic Vegetoble pfoducijonin Meiro Boguioond Benguet Ir' Semesierprogress SlolusReporl PedodCovered: JLJne to December2008

Finon_cing Loonsthroughprovi$onof greenhousemoteriolswos o teorning ll:9199" processfor ,he Foundofion.The releoseof lhe green fin"n.inj motenotsensuredlhol {oonfundswere utilizedforthe intendua LJ,, in-ttre torm or iur-porl lt.rrooiirning for orsonrcforming.Thisoho ensuredth.i ;;;-dJ;;;sle 9],.-:l1oy,r.r wrrrot reosr rotow o stondorddesignond technorogyidentifiedby the LoroF oi iuiJoie ono wouro losifor severolyeors.

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However,sevefolissuesond difficultieswere encounleredwith lhis fofm ot releoseof to-ons. Firslond foremost,lhe looncouldnot be exoctedto ihe ;oximuil tJn omountot P25,000.0O. lt wosdiFficuti to odjustlhe neeoeomoteriots greenhouses for the ro oe exoct with the Joonobleomounrof pr5.ooo.oo. other thon this,ihe fl;iiu"iioiiin'in. pn.u, or lhe mqteriqlsotsocontributedin the difficullVfo oOiusttne omoi,i;;;;jJ;;i,

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ll wos otsoobservedlhol it isdiflicult10coordinolethe releose ond deljveryot moterjols with.lhe identifiedsupprierconsideringthol deriveryp.i"[ 1,.. #L..]nr rocotions. Additionoity, withdrowotofthe moieriolsis depenOenton the ovoifoOiity-oiinu "t o, iheywillbe choosinglhe moteriolstheywillwithdrow. "r,unr

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Aside from these issues,lhe ovoiting..ofloons is relolively slow. For one, potenliol oppticonrsinformedthot thev ore h;rilont io oppry ro|. rociniince inui',i,gnt iina it difllcullto roisethe neededcounterpofi Tosupptement ihe greenfinoncing loons.olhef memberson the otherhond,coutd not presentcottoteroti t6 cJvu. il. it ."ioln o.orn, ond ore hesilonllo ovoilof the loonsbecouselhey might encount., proOi.i r,n poyrng lhe monlhryomodizorions on time, especiolysincert6r" *irioL iotln-io",n rheir sores. Theymightnot be qble io regutorlypoy ihe njontnfvomortizoiiJni 5 . Whotoclion ilemsrequireoiientjonot monogemenl

ond/orstokeholders?

th.. l:I:*-, "l ,green finoncing procedures,especioy since lhere is o ditficutty in the releoseof the greenhouse. ossisionce, poriicutorlyin meerrngthe ::,"::,1tur"d exocrroonomount,purchoseond withdrqwotot moteriots fiom th" ;O.l,tiii.j ,uppr.u. n wosrecommendedlo sludythe possibility of releosingtne greenboul! oss"is;once,n rne lormof cosh Whotore?theTechnicolAssislonce/Eco Enierprise DevelopmeniServices needed IEEDS) Developmenlof the soflworefor eosierrecoroingond moniioringof the LoToPfinonces ono memoersnip loio V. Plonslor lhe Nexl period/Semerfe. J. Toimproveeconomicviobiliiy

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Regulormeetings/plonning ,workshopswith ihe prolect implemeniing feom ond prolect monogemenlieom lo discussond resolveencounlered projeat issues ond concerns. CopocitoteLoTOP oso modelorgonicformers,cooperotiveihroughthe foilowing: o . troiningon porliomeniory procedures b . r-retd coochingon occounling ond inlernolconkol _

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tnabhng Conmunites TowatdsSelf_Retiance

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llpscolingorgonlc Vegetoble Produciionin Melro Boguioond Benguel StolusReporl l" SemesierProgress PedodCovered:June io December2008

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Completion of the LoToPformer-membersprofileond income doto Provisionof Green Finqncingloon to ot leost 15formers Monitoringof lhe loon colleclion role from the firstbotch of loon oppliconh

2. To improve Sociql/CommunityOutreoch . Conducl ot leosl I follow-through/orgonic forming demonslroiiontroiningfor ot leost 20 formersos o resullof the flrstbotch of orgonic formingoworenessseminor . At leosl 20 new members tor LoTOPos o resultof the orgonic forrning oworeness seminorond demonslroliontroining . Monitoringof the former-membersincome ond prodoclion chonge bosed on the fist botch of green finoncing loons 3. EnvironmentolConcerns ond . Reviewof the LoTOPInternolQuolityond ControlSlondords(membership-criterio s'torronking)os documentqlion for OCCP cerlificolionond for possibleconsiderolion os locolorgonic iorming stondord in the Province . Conduci orientotion/ lroining for lhe former-membersof LoTOPon the OCCP slondords . stort of ihe dotq golhering for the orgonic Forrningsub-sector Reseorchstudy ond presentotionof the Orgonic FormingSub seclor Mop. PreDoredBv:

JeifreyH.Jovier Projecloficer Dole:

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by: Reviewed RHODA'E D. BUENAVISIA ProgrqmMondger Ddle:

Approvedby: MA. ROSARIO R.TOPEZ Direclor Execulive Dole:

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.JJ E V, ONGPTN FOUNDATION, tNC, :OST VARIANCE REPORT =S9 PROJECT As ol November30,2008

525,000.00 525,000,00 10.000.00

40.000.00

20,971.32

80.000.00 20.000.00

1 78 9 50 0 6 30405

52.105.00 13,695.95

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10.00000 10.000.00

Svstem6Insiallation

5,210.20 4,188.75 3,508.88 8,063.49

I!q,419 I'Iodure Developm;;-

20.000.00

600r(eephg Coachrnq

40,000.00 7000000

20000.00 |

25.000.00 266.000.00

w --

Inte&les .-DataAiarysts

40,000.00 20000.00 5.000.00 25,000.00 20,000 00 10.000.00 2 00 0 00 0

!!,000.00i

Rosearcher

1qq!q0.00 |

300,000.00 1,120,000,00 I

/aMr

EOcacdac/JAs sCoio

350,000.00 350,000,00

4,789.80 5,811.25 6 , 4 9 11 2 1,936.51 19,028.68

10.000.00

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1 7 50 0 0 . 0 0 17500000

24,199.06

40.000.00 70000.00

25,000.00 230,800,s5 4000000 20,000.00 5.000.00 25,00000

20000.00 10,000.00

2000000 60.00000 100.000.00

300.000.00

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PHOTODOCUMENTATTONS Upscaling Organic.Vegetable Farming In MetroBaguioandBenguet

progressReport 1srSemester PeriodCovered: Juneto December 10,2OOg

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GreenFinancing Component

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rs hcorpoalsdIntorhe Gr3€nFinancing poticypan or ln8 sgr66n6nrrsthat to.n payrBntswi[ b6 automarrelydedudsdby Llioirrom rha wa€klys6r€3oftho famer to tacititstetoancofloclionand avoiddstaud.

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GreenFinancing Component

For thes€mestsr,gre€nhouse ioanaEsistancs w's provdedto 22 famoFm€mbets. j5 D.n rs|€rE6s w6r€tundod|hroughthepAoqp tund6and7 throughFSS|tu.ds.

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Capability Building Component

A d€!.il€dprcjed impl€montation ptanwas fomutatedand aglgedupondudngtns ld s€med€r. Ths acllon plan hlghllghbdand d€tin€drh6 ot6s and Esponstbitliosot oach siak€holderpanbobny in th€ pfoviljon ot the 9|s€nhow6 assistanc€fun&.

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Capability Building Component

An o€arizationald€v€topmsnt and lrainingptanwas ataodewtopodbrsed on ihe €eult3 of ths oEanizatlon.l diagno8tg_ Asids from thb, a nsk manag€mentptan w66 dovelop€d to addr€ss possibr€ tu1(5 $at coutd be oncouorsred dunng potecl

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Capability Building Component

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e€rig!|1t'atnin$w€reoonductsd forLaropro€ddre$oreanizatjonar IL!!e :?oftt,lg rssuE€nd probtam!. W h rh6rlatnlnss. rhoLaropBOos*. r" p.pl,ryiii,ii" and '"sponlrbiri€s€nd ddinsu!,hrhff "ur. rhos oi ii,'r,,i;rv-'iili :::r""H,,1,,:"*

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The.tahingr atso enabtodthe LaIOp offceF io arvs Et timetydscBiom and lBsanod e€_um€nts.mong th€ otrrcgBdudns mo€{nss.with rhas€,1,".r-rrop eOo," *lllt" rc_amend.andupdat€€xEUngpolicb. and fornutai. $s6nt,at polcias and syEt]e;;;; rm 3mooh opgrationof th€ cooosra vo

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OrganicFarmingSub-sector Study . Subsector Development Researchandplannino datasarherins atrhefoilowin; 9:lltl:-t:g Insttuttons:::"lgary and offices:

' DA-CAR 'NEDA ' CDA 'BSU . EasterSchool

- gonqqcted initialinteruiew withfarmer_members of LaTOPandotherorganicfarminggroupsduringthe organicfarmingawareness seminars

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UPSCAI,ING ORGANICVEGEIAEI.E fARMINGIN METTOBAGUIOAND BENGUEI DOCUMENIAIIoNoF THEGnEE fINAiIcING PRoGRAJIA I.

BACKGROUND

Projecl Bockground The increose of productiviiy hos oiwoys been lhe primory concem in every ogrjculturol ond rurol development efforf. VodorJsmeihods ond technology system; nove been employed ond looked inlo for possiblesolulionsto ensure high iiop yields.But certoin employed lechniquesrequire high cosr of inpurssuch os pesiicidesond ferririzers which imposessevereburden to smollformer5. io sto_yvisitqnt ond seorch for ofternotivesotutionsin moking f:l:,!l"l:n?,o": :greed Lo Innrdoo vegetobtes compel;i;ve. Some 30 fqrmerssoughf the ossislonceof the Lo Trinidod Locol Governmeni Unil ond o[gonized the Lo Trinjdod Orgonic proctiioners Mulli-Purposeor LoTOpin 2005.The group pioneered orgonic formjn;os lhe olternoiive solulionio ihe vegetoble induslryconcems. Increased consumer oworenessof food sofety issuesond environmeniolconcems hos coniributed io the growth in orgonic forming over the lost few yeo6. With ihe increosing demond of orgonic vegelobles, lhe LoIOp never found difficulty in morkeling ono nos never altempled io occepl conlrocls with Monilo buyers of orgonic producrs oue ro feor of noi being oble to cope wiih ils curent produclion. LoTOi is irr/ing lo convtnce to understondthot orgonic forming is port of o susloinobleflrmrng sysrem 1:oj._f:,rll:l ono o vrobreorrerrtotiveio ,he more ftod;ljonoldpprooches ro ogricL,Jlure. Thus,this project is the springboord to o proboble big leop in lhe orgonic vegerobte induslry.. proiect sholt empower formers lo reloin soit fertiliry: improve _This rnerr competilivenessond lheir environmenf.lhe projeci hos the followjngspecitic'oOlectives: Providegreen finqncing ossisloncelo on iniliol of ot Ieqst ISOformers to enoble them to increoseorgonic formsfrom overoge of IOOsquore meiersto 200 squore melers ond increose net income lo PHP9,OOB.O0 from pHp4,46Sper monlh tor eoch former 2- CopociioJe ihe Lo TrinidodOrgonic proctilionersMpC os o model orgonacform - cooperotive 1oincreoseprocfitionersto ol leosi 3m formers; 3. Esloblkho locql quoliiy conlrol ond certificolionfor orgonic proctitioners; 4. Conducl o sub-sectorsludy on orgonic forming finoincingsupporl, frooucrron, cerlificqlion ond morketing_ l.

For ihis purposes,lhe documenlolion will only focus on documenling lhe expenences ond leorningsfrom the Green Finoncingprogrom. A. Goolof the Green Finoncingprogrom The gool of the Green Finoncingprogrom is to uplifl ihe economic condjlion of rurol communily ond smoll formersby exlending o cosf effeciive ond simplified green tinoncing progrom. The progrom olso oims to promote orgonic formrngto sofeguord rurollivelihoodsond revitolizesmollholderogdcullure.

JairneV. ongpin Foundation.tn-EnaUing Communities TowarcE Sett-Reliance

Upscaling OrganicV€etabteFarmingin MetroBaguioandBenguet program Doaumentation ot thecreenFinaocing The green finoncing progrom is iniended for the conslructionof greenhousesos opporently, this wqs one of the mojor hindronces in lhe odoplion of orgonic forming in ihe province. B. QuqlifiedApplicontsfor lhe Green Finoncingprogrom

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Quolified oppliconts for lhe green flnoncing progrom ore bonofide members of LoTOPwho hove possed lhe cooperotive's screening process. fuide from fhis, oppliconls should hove demonstroled commilmenl to susloinorgonic iorming. This is detemined through their susloined delivery of orgonic products to the cooperolive's mqrkel/ prodUcl oullels. II. GREEN fINANCINGPROGRAMS PROCEDURES One of lhe unique chorocterislicof lhe Green Finoncingprogrom is lhot toons ore designed io be exclusivelyused lo finonce greenhousesfor orgonic forming. The loonsore grqnied os greenhouseconstruclionmoleriolsbosed on o designidentified by LoTOP.Thedesignsot the greenhousesore bosed on o lechnology thJt will ensure durobilifyond usobililyfor ol leost5 yeors. L Screeningof Loon Appliconls Screeningof ioon oppticolionsis focililoted by lhe LoTOpcredil committee. The commiltee idenlifiespolentiol loon oppliconls ond simulloneouslyconoucls qn ossessmenT on lhe loqn oppliconl,s copocit to poy. Accordingly, ihh ts done eiiher through householdond form visitor bockground investigo6n on the toqn oppliconi's oiher qcliviliesond sourcesof income. Addilionqlly,iniliollyquolified loon oppliconls ore required io hove ot leost iwo co-mokers (olso members of LoTOpl,who ore finonciolly copoble of ossuming poyment of lhe loon, or presenf colloterols ihoi could be used lo obsoro rne poymenl of the loon_ Loons lhrough co mokers musl hove o combneo unobligoied shore-copitol equol or more lhon the loon omouni. In coses thol collolerols ore presented, fhe foce-volue of the collolerol should nol be tower thon the omounl ofloan. 2. Workshopswith ihe Loon Appliconts Afler lhe screening process,quoljfied loon oppliconts wilj undergo o worKsnop with ihe LoTOpcredil commiffee. Duing ihese workshops,the lion opptrconts ore lurlher informedof the ierms ond condiiionsof fhe loons: a. Moximizeloon omount of p25,000.00 in lhe form of moferiols. b. iniereslrole of 1.5%,poyc,5lein 12monihs ond po;d on o monrh,vDosls. c. The conesponding penoltiesin cose of defoult in poyment in the port of the opplicont. tl is exploined ihot o lO% per monlh of loon (princpot + interest)wi be compuied os penofiy for eoch monlh of defouli. d. Benefitsof religiouspoyments.Theporliciponisore olso info.med lhot they moy opply foro new loon ofie, completing oll lheir poymenls.Thesecond loon could be used for their olher needs in their oigonic fonns.lney ore olso informed thol intereslson the remoining bolonce will be woived on

JaimeV OngpinFoundation.GE Ehauing Communities Towads Setf-Retiance

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UpscalingOrganicVegetsbleFarmingin lvletroBaguioand Eenguet Documentationof the GreenFlnancingProgram

oons fully poid before lhe 12 monfhs period provided lhot lhey hqve followed the following: l. On iime povmenl of ol leosl6 monlhsomorlizofion 2. Religiously followed ihe orgonic forming proclices Dudng the workshops,the loon oppliconls will prepore o loy-oul of thek own greenhouse poltemed ofter ihe stondord design of greenhousesidentified by LoTOPond ideniiry the needed moferiols- The design ond the b;ll of moleriols prepored by the qpplicont would be the boses to determine whot molerjols would be covered by the loon- Furthermore.lhis isolso the bosisto delermine lhe counlerport needed lo be roisedby lhe opplicqnl lo compleie the greenhouse. Asidefaornthis,lhe workshopsolso seryeos one woy for lhe Credil committee to verifylhol the loon isreollyintended for the conslruclionof greenhouses.

3. Convossof ihe Moteriols Jnifiolly,il wos ogreed lhot LoTOPwill fociliiote convossof the needed moter-tols to ol leosi three (3) suppliers.LotOPwould then cerlifu thoi their chosen suDolier will provide the best quoliiy of molerioh ot the reosonoble price. However, io ensure thot lhere would be no bios jn the selection of lhe supplier ohd to {ocilitoreconvoss.JVOrIhondledlhe oclvily. The convqss of pfices including the totol price needed lo consirucl lhe greenhousesis then forworded to lhe LoTOPcredit commillee for informolion of lhe loon oppliconi. lt isol lhissioge thol oppliconls ore mode 10decirdeon whor motedo s wili be included in lheir loon ond whol would be lhejr counterpori. 4. Submission ond opprovolof Loon Applicor|on upon delermining lhe loonoble molerjols, lhe Credit committee mokes ihetr recommendofions/ opproves the loon opplicoiions ond forwords lhem lo the cooperotive's Generol Monoger for opprovol ond veriticoiion ot the loon opplicont's un-obligoled shorecopitol or voiidotion of lhe oppliconl,s collotera. Afler lhe Generol Monoger's initiol opprovol, the loon opplicolions ore lronsmilied 10 lhe LoTOP'sBODChoirmon for finotopprovol ol lhe cooperolive s s de. Ihe loon opplicolions ore then forworded by the Credit commiilee lo the JVOFT forreview, finolopprovol, purchoseond releoseof the moleriols. 5. Purchoseof Mo'leriols JVOFIpoys ihe supplierupon opprovol of the convossesond purchase Orders. One of lhe ogreemenis is lhol ihe opplicont would be the one io selecj ond wiihdrow lhe moteriolsfrom lhe supplierbul under the supervisjonof jhe LoTOp credil commillee. Thisis to ensureihot selected moteriolsare occordinq to ihe needs/ specificotionsof the client. Deliveryof mofedols,on lhe other hond, could be requesledfrom lhe suoolierbul lhese ore done in boiches (occording io the clienl,slocolions).In coses,delivery

JaimeV OngpinFoundation,lnc. Enabling Communitis Tothr.ts Self-Retiance

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UpscalingOrgan:cVegetableFarmingir tvetroBaguioandBenguet Documentation of the Gre€nFinancingprogram

of moieriolscould not be focilitoted by the supplier;pick-up ond lronspo.tof the rroreriolswouto oe odded up os counterport of the clierr. The client/ oppliconl will then sign o receiving copy upon delivery/ receipt of oli the moleriols.The receiving copy is signed in tdplicole,wherein one copv will be reloined by the clienf, one copy tor LoTOpond lhe other copy will be ottqched lo lhe loon controct with JVOFI.Thiswill be ihe bosisfor the sfol-tof lhe collecion of the loon poymenfs. 6. Colleclion of loon oqvmenis

To focililote loon collecfion, LoTOp oulomoiicolly deducls povmenls of lhe individuollocns from lhe clienl's weekly soles.To ovoid lhe rjskof non-povmeni of loons,lhe pqymenl of loons is done consistentwith LoTOp'sdisldbutionof soles/ proceeds 1o formers.LoTOPlhen remits the loon poymenis to the JVOFIevery end of ihe monlh. 7 . Moniloring The LoTOP8OD inqui.esfrom ihe loon oppliconls of the loon siolus or how ine moleriols were used during their monthly ownership meeiings. The Credit commitlee and inspection commiilee verjfies if lhe loons were reollv used occording to the desjred purpose. Generolly.the following were ihe reporled use of the Green FinoncingLoonsj o, Repoirsof Greenhouses b. Conslructionof Greenhouses III. IMPI.EMENTATION The Green FinoncingLoonslhrough provisionof greenhousemoteriolswos o leqrnino processfor the Foundoiion.Wilh the releoseof lhe green finoncing loonsin the forri of mofedols,it wos ensuredthot loon funds were ulilizedfor the in6nded purpose ol esloblishing greenhouses for organic forming. This olso ensured lhor eocn greenhousewill ot teosi follow o stondord design ond technotogy identified by the LoTOPos duroble ond woLrldlostfor severolyeors. However,severolissuesond diificullieswere encountered wilh lhis form of reteoseot loons. Firslond foremosl, lhe loon could noi be exocted lo lhe moximum loon omouni of P25,000.00.One of ihe difficulliesencounlered by ihe clientsis odjusiing lhe needed motedolsfor ihe greenhousesio ihe exocl ii wiih lhe loonoble omounl of P25,000.00. Other thon fhis, the ftucluolions in the prices of the moienols olso contribuled in the difficulV io odjust lhe omounl of moierjols.The motedolsidenlified by the opplicont/ client ore oflen lower or hjgher thon lhe loon omount ot P25.000.00. Secondly,ii wos observed thol ii isdifficull lo coordinole lhe wilhdrowol ond delivery of moierjoh wilh the identified supptier considering lhot dellvery poinls ore ot difierent locolions. Additionolly,wilhdrowol of the moterjols is dependent on lhe ovoilobilijyof the clienl os they wil be choosinglhe moteriotsthey wiitwilhdrow.

Enabting Comm uni ties Tovta rds Setf-Reti ance

UpscalingOrganicVegetabteFarmiDgin MetroBaguioand Benguet Documeotation of the creen Financingprogram

Aside from lhese issues,the ovoiling of loons is relotively slow. For one, poleniiol op_plicanisinformed thoi lhey ore hesi.tontfo opply for toonssince they mighl find it difficult to roise the needed counterport to supplemenl the green finoncing Joons. Accordingly, ihey could beller rnoximizethe green finoncing loon if this woutd be releosedin cosh bosisos lhey could used thiseilher qs pqyment for lobor or purchose of rnqteriolsol supplerswithiniheirform,svicinity. However,one drow bock of lhe loons releosed os cosh k lhol lhe moteriolsof lhe green houseswould no longer be slondord os there mighl be olherswho will be using indigenousmoieriolssuch os bomboos. Another downside is that the loon might nol be utilizedfor the desired purpose of lhe loon_ A shingent monitoring shoud be esioblkhed with this condition lo ensure lhol the loqn omount went iolhe desired purposeond the moleriolspurchosedore durob,e, Olher members,on the olher hond, could not presenl collolerqlsio cover tor the loon omounl. ln order lo oddress this, LoTOp should formulole slrolegies io occommodole loon opplicoiionsof old memberswho connof provide collolerolsby evoluoling ihe following: l. Producisoles 2. Avoiloble ShoreCopitol 3. Olher Sourcesof lhcome Other membersore olso hesilqnl to ovoil of the loons becouse they mighi encounler problemsin poying ihe monthtyomortizotionson time, especiollysinc; these will be tdken. from iheir sqles. They might nol be oble lo regulorly poy fhe monrnty qmorlizoiions. Another contributoryfoclor lo fhe slow ovoilmenl of loons is lhe rigid proceouresIn occeplrng new memberslo the cooperolive. Asidefrom lhis,o new member could not oulomoticolly ovoil of the joon unlessofier compleling the probolionory period ot ot leosi 6 months. IV. RECOMMENDAIIONS There ore severolsleps idenlified to fost lrock ihe releose of loons ond oddressthe identifiedconcerns.On lhe other hond, ihese proceduresshouldfurlher be revrewed lo ensurethoi ihe loon progrom would be properlyul ized. 1. LoTOPcould consideropplicotionsfor loon of new members {ihosethoi hove not yel contribuled lheir shore-copifot)by evoluoling ony of lhe following: o. Colloterolpresenled b. Productssoles c. Copocity lo poy os indicqted by lheir oiher sourcesof income As desired,the purpose of the Green Finoncingprogrom is for lhe esiqblishmenl of greenhousesthol would ossislformersin odopling o sustoinobleproduclion of orgonic vegeiobles through orgonic forming. The progrom views lhol lhe greenhouseis qn essenliolcopilol requiremenlfor orgonic forming.As mentioned

Enabting Cotnmun ities Towar.ts Setf_Re!iance

Upscaling_Organic Vegetabte Farming;nMetroBaguioandBenguet Documentation piooram ofthe creenFinancina by lo.mer-membersof LoTOp.one of lheir problemsis susloiningtheir produclion is ihe obsence of o greenhouse.With the progrom. new former-members will be immediotelygiven lhe opporlunily of enslJrjngsusloinobleproduction. 2. Loqnsreleosedqs cosh Wilh the loonsto be releosedos cosh, the followingcould be ochieved

os result:

o. Therewould be o cutbock in lhe processingof loons. Overoll,lhere wil be

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o reduclion in lhe poper worksond proceduresneeded in ihe processino of the loon. For o']e. lhe process ot convosring moreriols would b; eliminoled os the clienls/ bonowersthemselveswill be given ihe chonce to ideniify iheirown suppliersimmediotelyovoiioblewilhin their tocolitv. b. rhe clients/bonowe^ will be given rhe chonce lo rrorimze {l-e loon omounl. As pointed out by toTop members,they will be obJe to idenfitu mo'eriols locolly ovoiloole ot rheir site ot o cheoper pice. Aod:tionollv. 'Fe oo'1 omount will noi only be used tor purchose of moleriotsoL. con olso be used for poymenl of lobor. However, il is imporlont lo emphosize lhol o siringenl moniloring should be esiobrishedond put in proce wirh rhiscondirion to eisure thor the r;qn omounr went 1o lhe desked pu.pose ond the molerjqls purchosed qre duroOle. One siroiegy is io stilt let the ctient/ bonower pr"poL o gr"*f,;rrJ o.ogn onO ideniify oll the moierioh needed. Thiswill be usea in cro-ss_cnecting ogoinst the loon ornounl3. Considercltionof gronling lhe loon for olher slrucluresneeded in orgonic forming Anolher considerolionjhot con help foc ilole lhe ovoiling of loons ison groning il for oiher slrucluresneeded in orgonic forming. n. m.-nfionea tV in" AOO ot LoTOp,there qre olreody coop members with;xisting gr"enhous!, our neeos composring sheds. This wourd herp in ensuring o susioinobre piooucrion of orgonic vegetobles. Similqr with the qreenhouses.one imporlonl considerolion is to identify ihe needed cost lo put.up o composling shed V. SUMMARY Overoll,the p/ovisionof_ihegreen finoncing progrom is o timely ossistonceprovided lo lhe orgonic forme6/ producers. As mentioned by one of ihe Seneticiory,me green. flnoncing loons is o greot ossistonce in tn" e.t"Ltirt menl l, ni, o*n greenhouse. Wilhoui ihe Joonfocility,il mighl even toke him o lon; tim; before he could pul up hisown greenhouse. However,improvernentcould stillbe mqde lo focililole t'he releose of loons To,ne LoTOPmembers. Releoseof the loon omounl could be considered ln ihe torm of cosh. As menlioned, ihis coutd be beiier mo*mized by ihe cllentTton oppticont. Loon oppricoiionsof new membe'. courd o.o be consriered upon coJ,rt ."ui"* of

.raffi

EnabIing Communit ies Tow arctsSdf -Rerianc e

Upscating OrganicVegetabte Farmingin MetroBagu;oandBenguet prooram Documentation ofthe creenFinancino iheirJinonciol cqpobilijy ond colloterolspresented. Loslly,considerotioncouto otso be given for lhe releoseof the loon io be used in other strucfuresneeded tn orgontc lorming other thon greenhouses,such os compostingsheds. Wilh oll of lhese considerofions,o moniloring syslemshould be esloblishedond pul into place lo ensurethqt the creen Finoncingprogromwould be ulilizedoccoro ng io iis desiredpuroose. PrepqredBy: eYH.Jovier Noied By: RHODAFED. BUENAVISTA ProgromMonoger

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EnabIing Comh uni ties Towad s Sdf- Retia r|ce

Annexes l. 2. 3, 4. 5.

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GreenFinoncingPolicy Green FinoncingLoon Applicoiion FormSomple Acljvity Reports LqTOPMinulesof Meeiings Memorondumof Agreemenlsqnd LoTOPResolulions

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JAIMEV. ONGPINFOUNDATION, INC. Green Flnoncing Policy

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TABTEOT CONTENTS Goolsond Objectives of the GreenFinoncingprogrom

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Scopeond Limitotion

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Loonto Clients

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AreoSeleciion qnd Co-mqkers, Membership Cdterio, LqTOP Members ond Terminoiion of progrom membership in ihe JVOFI creen Finoncing Responsibilities of ihe LoTOp Orgonicprqcfitioners Muliipurpose Cooperoiive

I. 2. 3. 4. 5. 6.

Objectives Roquisiies on loonavoilmenl Approvolof loonsl Loonopplicotion, inleresi ond term Loondisbursemeni LoqnColleciion Procedure

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GOATOF THEPROGRA,\A

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The gool of the JVOFIcreen Finoncing progrcmis to uplili the economrc condiiion of rurol communiliesqnd smqll iormers by exlending q cosl effective qnd simplifiedgreen finoncing progrom. The progrom qlso oims lo promole orgonic formjng io sofeguord rurol livelihoods ond revilqlize smollholder ogriculture. As o resull,it con be on effectivelool for proteclng troditionolknowledgeqnd reducing rurol-urbonmigrolion.ln oddifion, rrre emphosison formers'groupsqnd knowledge-bosed qpproqchesin orgonic qgricullure con leod lo strengihened sociol orgqnjzolionsqnd norr;s for monogjng collective noturolresources.

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OIJECIIVESOFTHEPROGRAM

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Instllullonolleyel q. To ensureeosy occessto credil for greenhousefinoncing lor rurol poor formen; b. Toreducedependencyon chorityond grqntsol qll evels;ond, c. To conkibutelo ihe socio-economic developmentof lhe rurol formers.

2.

Cllenllevel o. To fociliiqleond developorgonicformingos ollernotive forming methodio improvetheeconomicslolusof lhe formfomilies; b. To promole 'ihe rights of wornen ot ql ievels throuoh iheir involvemeni in orgonicformingond morkeiingond to focili.lole theirinvolvemenljn the porticipoiorydecisionmokingprocessj c. To help clienis lo sirive lowords self-relionceihrough income generotion ond copitqibuiid-up; d. Toreducedependency on locolmoneylenders.

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ThismonuolcoversJVOFIpolicies,systems ond procedureswhereopplicqblein the GreenFinoncingProjecl. Tnismonuolispreporedbosedon existing conditions ond operoting environment of the Foundoiion. Whennecessorv, ihis shouldbe updoledio reflectchongesin thefuture.

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Selecllon WOR(INGAREASET.ECIION

r.otp|''orirv oreolroi.li""|.o , ousrJros

orBBLosfT LoTr;nidod. tBogu,o. o,"*.,"Jil J u .?:Itfto-Bg9uio ruoo ond Tubtoy).

T..-Tlj"l'l JuembershlD

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Criterio,Co_mokers ond Termlnofion Of

4pp j::ncrns: lsq..1' w'ro',, r'beDono,,de #h:,iiiiifiFY'll' ?:*':: ji:l;[uffi

;::::s;TH:;;","_,,1*#:Ti*;.*r**i:=,g* i

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101 Torgeiclients ore lhe poor oro.rni.r^._^- ^---,,,.

3";"il$$H.l:ti:i""ijai!ffrfl,n::i;".il

MulliPurp_ose C..o""r.riJi , ,.,.,

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"" lLo "rn'dodo'gonjc orodLcers

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oroseThjs is lrk6:j"e^o.s

,..F*ffiJ:,ff ii:,,,:i$!::nkl*:i,l*[ir:./ ff J;ff .'J';%';0". onorner orsonizljl:'r:'[t^t11;;l:;'ff:' neaneconnoibecomeon oppriconi.

" 2.00 r.ATOp rr"n'u*. onaJ_".1 2.O1 Individuols musl ot tn" toToPpolicies on membership copitot buitd-rolo'ou ond ^ ^^ z.uz An individr.lolmusrbe willinglo ottendthe reguror Loropmonrhry ^z.uJ ^- An Tegtils. individuolmu

wi,hou, foi, jmli:fi ::",$!i*;1f""*:ifii:"1'"1ion l;lg,:l' poymentqrroroo8:,:i;:,Tiil".,*J,,*tr"fi fi,;]',f"1:[

poymentof loqns.LoTop,f.,"i in;r.lrr""'"jy reduceriskof non-

deduct '",grlo-,., ;il;;;;;, t;'Jomoncqrrv ,.0, ["otl"",i,lij1l""ol,,:t-ln" g,orpo,goniroti,|:i ::t !:si,tl"t i^?:: :l:'"1::f|i*:r, *.

jf#{,!:,'i,l!.1,3:?il; ::?.:ffi. l;m,:l* ;;ffi;T;:;1",?:'J:JtJ,ff $isij#i: j:1,:l;** :JiX._;:,nm.

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bilitlesol fhe LoTrlnidodOrgonlc Procfilioners be CooperoliYe qppllcqntsfor Cdterloof selecllon of members ond

gteen flnqncing'

membersono the LoTOPshollset theirown crileriofor seleciinglheir shoI include i.iint greenfinoncingprogrom such criterio 'lhe "i"orlJ."rt following: - Theo=pplicont iso permonentresidentof the oreqsspecifiedor in theoreoforot leost1 yeorokeody hosbeenresiding commilment - ir'. .pplil""i .ins lhe lond thothe tillsio ensure giventhe wos or form ."il[i"inouiritv .r his/herown orgonic rightto lillihe londwitho writtenoqreement' lrom resldence lronsfer - tie qoolicontisnot knownto irequenlly one Dlqcelo onolher' - Theoppliconlisknownlo be ol good.morolchoracleol gomDl'ng' - the oopliconlhosno vicessuchosdrinking pre-membership - in. o'p'pficont nosottendedoll required ond otherl'oin:'9sreouireqoy LorOP seminor oy.Lorri' - Theoppliconthosbeeniroinedoi orgonic'ormlng oI - Theoppliconlison ociiveond produclivernernber Lolur' io of ogreemeniwiththe JVOFI shollforgeo memoronoum t.02 TheLoTOP in thegreenfinoncingprogromwhichsholl ,p."itv i.tpontiUifiiies includethe following:

l.0l

fo|'r59 q61l96i9nof +l-emon'hly o'norlizolio'' 1. Be responsible willinglyogree thol eoch of two co-mokersin the loon form ' Ensure 2. ".;;d;;;'esoonsibiritv of poving the omo'rnr snouldhis/he' ;;; ol poyne-r' co-oppliconi foilio ooy occordinglo ie'rr5 ovoiled of the loon 3. Instqllsubsidioryledger for individuqlswho when the ils -4. Poylo JVOFIoll unco|ecled occou^lsirom rre"noers penoltres'

ond inieresi i.ilnt nou"r"o"nedmolurilylncluding

tinq'lciormonogement 5. - Willinoto undergobookkeepingono inttqllon elficientbookkeeoingsysiem' rroiniiqt "no ql onytimeb'ythe JVOFI 6. Keepbooksof occountsior inspeciion 7. Willing10undergooudil onytimeby the JVOFI' provideinceniiveio LqTOPof % oi.l%of the inl"j:t].on 8. " JVOFIsholl shqllbe qdded lr.,-"tOoi"i." ocluol colleciions Thislncentive by the LoTOPto iis copiiol build-up'

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CTIENTS

OBJECTIVES & SIRATEGIES OFTHEI.OANACTIVITY LOI. Theloonsno'lexclusively be useoto f'noncegreenhoJses io. orgorrc forming'ond olherorgonicfoming, needssuchqsseds ond olherform inputs. Thedesignof greenhouses shollbe identifledby LoTOpbosed on o technologythot will ensuredurobilityqnd usobililyfor oi leosis y9or5. NEQUISITES ON I.OANAVAII.MENT qboul 2.01 . Eqchond everygroupmemberof LoTOP musibe weilinformed lhe loqnpolicyqnd delinquency monogement strolegies of ihe LoTOp ond JVOFt. problerns 2.02. ldentified or risksmusibe recordedby ihe LoTOP wiih per poteniiolproblemor risk. recommended mjtigoiion APPROVAT OFI.OANS printediorm lo the 3.01 Loonopplicolions willbe submiited in o prescribed LqTOP. 3,02 LoTOP CredllCommitleeshollreviewloon opplicolions. TheLqTOP Choirmon ond JVOFI shollopproveollloonoppljcolions. 3.03 TheLoTOP willverlfy ihe loonopplicotion through group/household/form visitond willopproveihe loonomouni. 3.04 LqTOP shollsubmitthe loonopplicotion withilsrecommendotion oi leostone week beforelhe disbursement dqte. 3.05 Theloonomountwillbe disbursed in kindqt L5 % lnierestpermonrn. .. lnterests shollnot be pre-deduciedto moximizeuseof ihe fund for greenhouseconstruciion. g.OA two {2) co-mokers who orefinonciolly copobleof qssuming ihe poymen't of the loonin coseof delinquency shouldolsobe identified by lhe clientin cqsesthereare no colloierolpresentedby the borrower.Theseco-mokersshouldnot be o memberof the JVOFI microfinonce ond greenfinoncingprogromof LoTOP sincethey moy hovedifficuliy loierpoyjngforhisloonoswellosihot of the memberin defoult. 3.07 Theopplicqnihossignedwillingness 1ousegreenhouses exclusively for orgonicforming,

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ofier complelingc i 3.OB The clientmoy opply for o new loon only poymen'I5. ANDTERM INTEREST IOAN APPIICATION, 4.Ol Loon sizeis o moximum of P25'000'

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pqyobleln I 2 monlhs 4.02 Loonsshqllhove qn inlereslof I 5%per monlh' qre poid on o monthlybosjs' ' Amortizqtions period'intereston ine -4.03 -- On loonsfullypoid befdrethe l2 months condiiions: ,.r"ti"i"g o.ionce will be woived on the following o. pqymentof ot leqst6 qmorlizolions

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b. On time PoYment b

followingihe orgqniciqrmingprocrrces Religiously

5.OO TOANDISEURSEMENT 5.0]

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willbe disbursed'bythe IVOFI office ^tothe Allopproveclloons proceduresos lollows: tuppiitr ot greennousemolerjolswith the ot lhe q. LoToPshollconducl convosswiih otleosithree (3)suppliers needed moleriqlsfor greenhouseorgonicfqrming providebestquqlily b. LqToPogree thot the chosensupplierwill moferlqls. of convossond c lVOFlshollpoy the supplierupon provision opproved PurchqseOrder ol the LoTOP' ihe greenhouse d Former- memoersof LoToPwho received with the Receivingcopy mgteriakshouldhout iig*O o toon"ontrocl ot'ioched.

PROCEDURE 6.00 TOANCOI.TECTION 6.0lThetoto|receivobleomounimonih|ywil|beco|cu|oiedbyoddingl.5 %,nterestto rne p'incipolornountdisbursed' povmenlsoJ,loqn^ofthe indivicluol 6.02 LoTOpsnott outomotiotiy deduci formersfromthelrweek|ysq]esondremlloJVUr|evE|y'endoflhe monTn. excepi for ony clculsill9es 6.03 Porliol poymenl rsnot occepted under undertoken ls the LoTOP forge mojeureln *n'"n (:ott on oppeol by ond qpproved bY JVOFI' per.monih of loons-lprincipol+ inlerest) 6.04 penqltiesequivotentio t0% for the ronln shorlbe qppliedon lhe omodizoliondue

W

sisnatureovei prrnteaiZiE

RMATION:

Contact Numbers2l z/z r|€ce ot 6t.i.n: L1rF44ltuD

C,S? 4a? /t&ti1ale-

No.of.Dependents:+ .1 1.occupation ot spouE@

-::_Un{bIgat6dShareCaprtal

Nemeof Makai

, Namsofco-Makai

Un-obtigatedShar;a;6iit UnontrgateoElare-dffi

,.:i

"6;-d ,4m o. t,"",^ Clerk ^noot(keeperrAcctg. bqnalureoverprintedname

aeREDtTcot| |TTEE: L4 APPROVED O DISAPPROVED

46eiaoieo 1

) OISAPPROVED

(4APPROVED( ) D|SAPPROVED vru"rr.io -CONFORME:

.APPROVED B

Cttirtz t)

LaTOPChai.|nail

J JVOFI

. :iri

DateLoanG€nied: Term

measures, or legal JVOFIand LaTOPare ellowedlo lakethe necessary In caseof defaultof overdueloanrcp4ymant6, or me, and evenif of the loan.No objectionwill be raisedin this fegardby my successors actionslo ensurorepayment note. suchobjectioniq Bised,lvillhav€no validityin coprt I withmy knowingandfreemindsignthispromissory of Rules ln caseof judicialexecution of lhis obligation or any padof it the dobtofwavesall out righlsunderthoprovisiori 3, S€ction1l andRule3s, Sectiofl12of the Rulesof court jointlyandseverally, to eitherjudigially lruVealsobindourselves, In cas€thisnoteis referedto an atloheyfor collection, payto lhe pay66,rtssuccessor, fee equivalent to (50%)percentof the assign,or endorce,the slm as andfor attorney's pdncipaland intgresldue in thisnote., butsuchchargein no eventto be lesslhan P5,00000

Signalure of Bofiow6r

CTCNo.

CO.MAKER 1, (Signature overPrinted Name) CTCN9..-=_-

tssueo on: lssu6d at:

lssuodat:

SPOUSE

(Signature Name) overPrinted

CO.MAKER2 (Slgnature overPrintedNarne) CTCNo _ tssueo0nl lssled at:

AGREEMENT Cooperative agreethat rn case of I, b€inga memberof the La TdnidadOrganicPractiliqners Nlllti-Purpose defaulton my monthly€monizaiion,I am willingto surrenderlhe sec! ties oflefedfor this loan as paymentfor the LaTOPis l\,'loreovef, balanceon principalamountincludingthe inlerestand penaltiesaccrueddue io my non-payment. herebygiventhe righiof lienuponanyor all ot the saidprcperiy.LaTOPis herebygivenflll powerandauthorityto sell assign,deliverall of any pad of tha property,uponwhichit may havelien,at any publicor piivatesalewiihoutdemand, or noticeof anykind,all ofwhichare€xpressly advenisement waived. Bgrro$/eri

'/4/at/^-

4/J7/otJv

e. lt/^/ /a'4^/

Signature overpdniedname

2008 at La Trinidad,Bdnguet, suBscRtBEDAND sWoRNto beforeme thi6 _ day of Phllippines; Afiantsexhibited io metheirespectiveCommunity Tax Cedncate(CTC)bearinginfomation'swrittenthelr names

f,oc No PageNo. S€.Es ol20OB

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I t ' tEps. ,E OrganicVegdtabie Production in Metrc rguio (kseasingfanners'incomethroughhighvalue-organic vegelables)

ilitYBuildin

AclivityReport Acfion Ptonningwith the Lo trinidqd Orgonic ProctiiionersMPC (LoTOP)lor the lmplementolionof lhe UpscolingOrgonic Formingin LoTrinidodond Adjocenl Munlclpdlilies JVOFIHedd Office, Eaguio Cify July 3.2008

l.

Rolionole

wilhin the Municipolilyhove orgqnizedlhemselvesinto the Orgonic proctitioners Lo TrjnidodOrgonic Proclitioners{LATOP}MPC to foster lhe pfomolion of orgonic forming in Lo Trinidod.the JVOFIwqs oble to ocquire funding ossisloncefrom the 10 help the LoTOPln lhe pfomotion of Foundotionfor o SusioinobleSociely lnc (F551) crgonic fotming.Plonstor the lmplementotionof thispfoject wil now be formtrcrtecllC) oul logeiher iis objectivesond ensurethoi oil tofgelsore ochieved wiihin lhe specified iime lrome qnd projecischedule. ll.

Oblectlver

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Formuloiedond finollzedon ocllon plon in fhe lmpler.eniotlonof thc projcct osslsloncefunds/ porticulorJy in lhe provisionond re eose of the greenhoLJse loons10lo're benel ciories omong ihe LATOP Designoiionond clorificoiionof totks ond rerponsibili|es qction plons project the clnd ond JVOFIin ihe implemenlotionof

Proceedings:

Ms. Rhodo Fe D. Buenovisto,JVOFI Progrom Monoger informed ihe LdTOP officersthot the proposolsubmilledio PACAPwos iinollyopproved ond the 1'llronche of the budgei is expected lo be releqsed io.IVOF before end oi.luy 2008 She meniionedihot ihe projecl wil be irnplementedfor l4 months. The projeci objecirvesper componenf. expected outpuls oncl outcornesweTe presented.Since the projecl durolion i5 only l4 rnonlhs,lhe Pfoject lmplemeniolon Plon {PlP}wqs olso presented.One of the moior componentsoi ihe project which w l be implementedon the Jn month is gfeen flnoncing.The ProjecllmplemenioilonTeom composed of JVOFIond LoTOPrevewed the drofi loon form qnd greef finoncng poIcy. Commenis/Agreemenis: I . Torgelfor releoseunt I AugustisP750,000. . 15formers- ln boich 1obe releosedbeJoreend of JuLy2008 l5 formers- 2ndbolch for releoseon Augusi I5, 2008

t t ,! uos. ,,g organlcvegelableProduclionin N4etr., /glro vegetables) (lfireasi.rgfarmersincomethroughhighvalue-organic Capability Buldir

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Agreerreni is beNveen JVOF oncl former. IOP lo ic:.iiiy o conlroctor to prepore ihe des gn ond

f

eteennouse5. ,{. kElJde iig LoTOPchqirmon io recomrnendclpprovol JVOFl opp..ovoi.

5. Poyn eni of loonsfrom LoTOPio.lVOFl wlll be monthly.LoTOPcoop to rernt poyment every end ol lhe monlh. t to LoTOPofter f!l poyment of ioon. 6, JVOFIto give the .05%inleresf/lncentive pTeporer (ot bcrseclon bi of nlolefiols. leost 3 suppiefs) to convoss 7- LoTOP poyment. nlolerio s lo be deliveredto Mf. prepore check Purchosed JVOFIlo Loruons residenceior sofekeeplng. 8. On the crllerio of seleclion of ffrembefsqnd opp cqnlsl lf the opplicont . hove been given the rlght lo fll the ond with doesn I own ihe lond, he mLJsl . o wriltenogreernentwith the ownef of lhe ond. id$:.rt1*'5?. An ocknow eclgeraeni receipt/ receving copy incllcqtlng rnolerols be occornp shed pufchosedond cleliveredto individuolfclrmers

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ESIER C. TIBERATO Officer Progrom

R H O D FED. EUENAVISIA Progr m Monqgef

Activity Report Acllon Plonnlngwith lhe Lo Trinidodprqctitioners MpC (LoIOp) (Orgqnizolionol Asses5menl ond plonning) JVOFIHeod Office, Boguio City July 16,2008 Rotlonole Plonsfor the imp emenlotion of lhis project hove been formutoledond 1()put logeiher lo ochieve lhe tclrgeledobjectiveswilh lhe seriesof plol,rning oclivitiesAside lrom the FSSIfunding, the JVOF wos obe lo ocquke funding ossilfonce fron the PACAPto supplemenlihe iundslfom FSSI ond help in lhe promolionof orgcrr,]ic fdrnting. A plonningselsionisnecessoryfo ensurethot ol objectivesore slreomlneooncl con oe oef$dved!^,'h;r1.e 5pe-i'ied t:-e rorne.

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Formuloiedond fino ized on ociion ptclnin the implemenlotionof the oro e cr c o r ( o h d o l i n gl h e P a C p Do 1 d . S S o r g e i , o o | i - L c r / i 1 r h e p , o . i s ; o rr . , releoseof the greenhouseossistonce funds/loonsto form€rbeneficioresj Designoiiononcl clorificolionof fosksond responsibililies omonq ihe LATOp ond JVOFI,r the ;rlp eme.llo-;or oi ,re o( I.o^ pton. orcl orotec-. Floceedlng!:

The ponning sessionsiotled wiih the presenlotiono1 drqll loon iofors ror r|oi reviewby the LoTOPofiicefs.S nce therewere no c onrmenls, twqs slrggerleclihol f nol pfiniingond reproduciionof forrnsbe done for dislrbution10me.nbers.

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Ms. Rhodq Fe D. Buenovisio,JVOF progrom Monoger presentectthe COOp performqnce indicoion of ihe Cooperotive Deveopment ALlihorilv.She menroneo thoi ihe qssessment wit help ln identifyingocliv lieglo be !nderioken clnd l| coming up wilh plons.LoTOPofficerswere oskedio role il.leperformonceof lheircooperotivew h the diifereniporomelersset by CDA. - COOPIndicotors ORGANIZATIONAL ASSESSMENT ;' -/'

L . ' . .

Updoied bond of occounfoble officers Regislrolion of omendmenls,if ony Allocolionof net surplus lssucrnce of ShoreCopitolCeftificotes

Aciuol

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Upsca,,,rg OrganicVegetableproduciionir [retro ruio (hctedsilgfar-e.s 'ncometfroJgn| .gt-\alJe o,gd1. v6q-rdooq

.iis:lcn of AnnuolRepoft,Audited FSoncl

i!1foarrciic.l 5heel

), A-.aauoi internolRevenue . Reglsirotion os non,EVAT . Flingof Accouni . . .

l

Withholoingof opproprioteloxes (inctuoestoxes on honororium) Ceatificofeof tox exemption Regislrolion of Booksof Accounls

3. LocolGovernrnenl Unit{LGU) . Business permilsond lcenses 4. Deporimeniof Loborond Empoymenl{DOLE) .

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MinimumWoge ond l3rhMonlh po/

sss

Phllheolth Pog-{big

t

Retirements Benefits (267" anlzollon

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;overao.rceo-o Me.''lbersn p Port,cpolion (rs%) I Gender Integroiion

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Altendonceof the r.rojoriiy of mennbers in GA membership educolion

CBUqnd SovitlgsMobilizoiion Acceplonce of the Audited FSby ihe cenerol Assembly Approvolof ihe Developmentp on by the GA Acloptionof ProperProcedLleslof the E ection of BODs

I 2

I 2

2 2

2 I

@-[ Afflliolion ond Linkqgef

I LoboroioryCooperoilve CommuniiyServices/lnvolvemenl qctiveyinfederotion/union Pofiicipqted oc|vities ] o^d orogromr . Poidonnuo dues,CETF, loctns ond occounlsto the I Federqllon/Union . Business A lioncewithl Federoiion {l) OtherCooperolives (t) ,l I . S u b n , r s : o 'tla Lo i r e oL So r o a r - J o R F p o r- -o . h I Fedeorior/Union I - 40% O Operolion ond Monoqemenl I ' ' .

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M O n U oO t O O e r o r , O rPOol . i e 5 i l 4 d o ) Membership Looning(credif)

Sovings/TimeDeposits Finonciol Monooement

0 .5 0

2

1 2

n t l :' U p : r d q O - g a r r ' V e o ' t a o r eP ' o d r c r o r : _ p r s / a l u P _ood I on'la'olohl'olf i n c r e a Sqr a r r g B L " d CaPaoi'l'

Asset/LlobllilY Accouni ng lnierno Conlrol DeveJoPmenl Humon ResoLlrce Hiring,Promotiononcl Firing - SioffDeveloPmeni - ComPensotion/Benefits PerfotmonceAPProlsor

Boordof Direciors/Cor.millees in Accordoncew lh ByLows . BoordComposilion Meetingof the BODs Meeling of the Commrltees PeriodicRevlewof Policies lJpdotedMinutesoi Meellng

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onlzoliotlsl4lclgre -

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0

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14% ? - Plqni following: ihe ]lPresenceoi ond Gool r Vision. Mission Plon . DeveloPnreni . ApprovedAnnuolPloncrndBudgel .

Code o{ ElhLcs

TOIAT reqLrirernenhoPd io odrn nlgtrotiveBqsed on the ossessmenlon rne cor'pLionce overollotins Theofricers fecrued

LoloFgoi a+2"out oi looz ior the ;:;;;;.;i lo policles sysierns, doesnr novJ crJequote ,ond .proceclufes lhol ihe cooperotive fr" to nrembers Acivliies lo

service ensure efflcient operoTlonsout'r ."ifetlue instolloilononcl coTne \lp wllr sysremsTmonogemenl underioken by JVOFILncLuoes LoTOPoPerotlonsmonuol perforrnclncellre followng lrolnLng lAfter the ossessmenlof LoTOP's monogement

ldentllled: needswete oLso Mclnogemenr . Crisis Monoqement/Risk s Setting Goo ond f,4lssion . Vision, . Bookkeeping . CooperoUveGovefnclnce . Teombuildlng - Conduclot Meellngs Pfocedures . Porliornenlory

'J!€ Ups&,,iilgOrganicVegetabteProductionin lvletro !ege'€b+si Fse€slng farme.s'incomethrcughhighvalue-o.ganic Building

-€11ai'ig bc c.ce be wo;ved on the iollowingconditionsl . Poyn'e.t ol oi eost 6 rnonlhsomortizolions . On time poyment of loons . Rellgio'JsLy followingthe orgoniciorming prociices Ailocned isthe llfolcopy of the Green FinoncingPollcy. Agreementson other concerns: i L Purchoseoi compuier wilh LCD monilor.LoTOPlo shoulderoddiliono cosl for ihe monilorJVCIFIto oclvonce poyment ol compuier. A Deed of Asslgnmentwrl rre executed fot lhe turn-overof properlylo LoTOP. LoTOPto provide subsidiqryleclgerof members olher f les oncl recorcjsto ihe b'ookkeePer. sho\.lldbe Coordinqiionof IVOFIin the conduct of troinlngsleloled io blrslnese zoiLorlcll for orgon Govey coordindled to Mr. Jeffrey Loruqn while Mr' Cesor troinings.

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PreporedBy:

--S4,tAtwV C. I.IBERAIO ESIER ProgromOfficef

RH DA FED. BUENAVISTA fom Monogef

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lrE J lan;LVegerable proauction rn t\4!.J Baguio r=rrn!-s .tco.nethrough highval!,e_organrc vegetabies)

QlgqjhtyBuitdrns

AclivilyReporl rrcnnrn,g-.with lhe LoTrinidodproclitioner5 M P C( t o I O p ) ( '11s,:Monosement ond ptonning) Jv\)rt Hedd Office,Bdguio Cily J u t y2 3 . 2 0 0 8 t.

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ldentiftedthe gops, focto ' u! os ond rrsksoccornpofyir"rg the dlfferqn ve f iLrr.r5 Loroe i, , "J.rt'oiing.

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RISK ASSESSMENT & MIIIGATING MEASTJRES PotentiotRisks

lmpocl of Rjsk Miiigoting Meosu;;

n i noncing . 8od debis throUglrcoiloierol 5LJDmrt original

rortlre green

r| 'n-LJ'ga1rc VegetableProductionin l\,4. r B"gLio fam..ersincomethroughhighvalue-organic vegelables)

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Designoi €tc.

shoulddepen.Jo_

C!,e.suppr of

pro!lr.rmnrng crop pro0rcrrnnring r 'arn nel orl(l vo re.rd.lltlor -

Aroilgro!p disobiliiydeolh. opobil ty uilding

Lock ol iorm

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formefs

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lormrng

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orgonic forming prociicesihoi

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(occideni, disobilily. death. Enhonc.irrreni ol sk s lhforrllT i r o l r i, 9 5

Con.lu.rlof

Awarferes!lrr]i1l-rq tr[xnrro o n]odL)l

Differe|]i

Tron nator L0IOP sicrndordlzed of!:lcrnc rcrm rlj

EmerCJinel

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orgonlc

orgo r a groups . Mo I il.rirr pro.lu.l

lobllty

Cofrcjuclol rron nq

irc OCCP

. MarnioLncuslomer

' ComP-'1-' Requirem--l] t5 Ior

occP toTOPto

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in ML.,oBagulo Production scalingOrganicVegetable vegetables) high value-o'gdric farners income througf' ing CapabilitiBuild

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Compiolion ot

poiclesof LoTOP

Operotons

C o i r e L r o! i r a

ConclLrcl L]1

Periodlcreviewof

Troinln0on Crish

ConcJu.l Ol

rronrng deliveryof

c o n c l i o io n

poriicipollon Troiningon o r, O'gonizcri

Conduci of lroinirrg

skis linoncol

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, e P A C A PP r o g r o ml r n p e m e n l o l o nP l o n ( P P )w o s A f i e r t h e p o n n i n gw o r k s h o pt h dudngnlonlhsI ond 2 wefe dhcussed be unclerloken Activllies to presenied to LoTOP.

t

Agreements: GreenFlndnclng:

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lo MI L lnspeciioncommiiiee to submil lnspecled orecrsof ldeniifieclboTroweTs bilof pfeporotion deslgn crn'l of the Cesor Go vey/JefffeyLoruonos boss lor rnoietiqls2. Mr. Golvey io prepqfe lndivlduoldesignond bil of moteriqls 3. LqTOPio submiiconsolidqledlistol moierlos neecledby oll borrowert while LoTOPfor the piqslc 4. JVOFIto ossislin the convossof conslrucllonmcrieriqls roofing. 5. Submitio .lVOFloccomplishedloon form opplicoton of I5 formers{l'i botch) orr July28,2008. InslructlonolMolellols: Mr. Pot Acoslo ond Ms.Dqwn Co inon, Anreiiconvolunteerlo prepore insfructono moteiolt.

xrlg'LrrgantcVegetable production jn t\'4h 'J Baquio rarmers rn.^h6 rL-^..-.l i ,

r",r"'"' in"o1_I,9,p; ;;il;#::';:;;?lE!Eo*") uapabitityBuitdrno

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bcrsedon ogreed design/specificolion ot

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forming should be

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a ORGANIC PRACITIIOMR (LTTOP)MULTI PURpOSE EOO*ERATIT'E StEll# 36 Lr Trini(M MErkeqpico (KrtrS)La Trinida4 Benguet

Cp#: 09?0{54.8489

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BOD RenEtoDingwsserggeitedthst wc will mrke onedesignfor thewhql€ gtouP,hi!.thorclsir.$884gadlharlle h&veto Ba&aindividqattybecaqse everyfarln has dlFc(€lf terreial

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Beforetakinga brea\ thegroupwent!o sn onsitevi$it oftha constructed 8lrcnlnrla od.G.ocrd,M!!ag€q"6r usto have-aai&a in makingout planandesdm*e"

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Eanb$ cootitruato m{.q th9ir plan&d costof ,n terials.

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Td.l -- - .., "--r:^^-.Ts.day.wuh plansndcost esdmsteof marerisls j il;:l,j,'.: -: ru.+ 'nEED.lasubarnred thsjr aollbrsral(oR c& Tci, T*;;.;" ' lold a$ioUc.co$ of,nNrerislsip 301,?46,00,

n4s!hgi$r4&sqiout[cd,at430 FnL

aatlvrfv

DE!^6r

ptonnrns Acnon rvirh rhe Mpc ' (LoTop] .,-.,,* ' ,', '*i . .,, (tdentnico aoi,rrm".rr-.,iiiiji'i.ilnivr.rnorons on otTorts "i;tJlJltJ8[3fl o"oir""rr"", ""ctirioneB orsoo,r) !t ,. "r., ..,' . .;,'' r..-. . .;,' "iio-dii" ' I '

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' omons theEoord tt'" or oi'u-"r"oi c.i,J".iiEl'"no ,'' ;;;tffiJi,ff:iljtt"t;*ot . 'i,ti,,,.)#+l os,u"."nt'in';.ffi::1":".?'li:i::';!#"creenhouse -''\ ,, .. :ll,4

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BoDs llliloo!'i':T:|"oHitheerecied wirbeknowredseobre i oriheocrviiies ond il*; ,,,"

' ffi,fl*,:ttliii-$;gffi$',,,f ,r^'h* trll',nfffi',ti";il,,ffi"*:fi$ #f :: S Roles, Relponsib;tities ond Functionsj

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s,od o,or"a -c. iiji:?truuxiii: ?"",'#:i;lffiilhF

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The-oilicers were Informed thot ideo v r

jp;",Ti"tx,ili4;ft ;jj1$inlpSii{:i"-:#trn;:r ff"fiLB"* ;-'fl:'i::.1 ;:'';.?J.,*; :i1J::J.'J# J,:,:1fi f:,'{1 .t*",1;';;,l;;;i* ^:" ,,'r ,:::l;::"-oror,esshou,dho,drhe.nc.k z. uehlrotrzed requesl lor check pov

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Formol of Logbook:

Sqlonce o, sovlng3

:r.r ,{VgrJst '14. 2008

Slgnolurc ot ChGck Dole

P10.000.00

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12345 A U g 14 -_*_-_...}+

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Responslbitity/ Taskof Cterk

Slphqture ol tormer/ Rcclplcnl

Taskof Bookkoeper

Respongibrtity/ T6skof Clerk

AdditionolResponrbi[iie5 of BookkeeDer:

poririon cosn j iffii" 155,i1,1.3i,T"" reoorr, To ensure lhof lhese procedures wilJ be ,Jnde oren Iae ,o,,owing FUncfions wereossignedio ihe cMl oodit:o'lol

' i$"J::;;;1,''

o"liciesmodebv theBoDsro be eirecred on

rhemembers or

2. StLrdyond provide onotysi,of Drodu P'vuucion'rnonlhlycrop regisfrotion, inspeclion - roporlsond deJiveryf1-'

oninspeciions soJes ondpurfouls. cusJomer cornproinls ond ou..lose ord ood,io,o p.oduc 1. Kevrew l::l:l:9:"9 t morerio,s 15 .r. weekttfosh pdidion " H*ili::lJ:ff

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on of the offce bosedslofl- monogemenlslofl 'GM lo otlend monogementlroinings.

OlherDiscussions/ Agroemenls: Prepototionof Aworeness/ Instrucliohol Moleriols: - Theywere no commenlson lhe pr€senledmolerjoh Fobdcolionof Shreddels: - -lhe ofiicers of the LoTOPwere inlormed lhol lhe ollocoted budoel of PHP]89,0OO.OO shouldbe for ihe fobricolionof 5 unilsof shreddet5, 3 etec-trcr-:rry drivenond 2 tuelddven. - LoTOPinquiredif ihere is o possibilit thot only 4 unils ol shredders uld be fobricoted(3eleckic ond I tueldriven)ond 1 unil would be purchosed( hond Hondymon Shredder).Accordingly,.they informed lhot mosl of thei memberspfeferlhe eleciricollydiven shreddersover lhe luel driven ouse ol the cosfs.Ar for the 2ndhond unit of Hondy Mon Shrodder,ihey i thot bosedon theirexperience,thh ismore effrcienl. . l\l!. Buonqvisloinformedthol lhis would entoil o re-olignmenlof pro I lunds ond the opprovolof the donor would be required.LoTOPcommilled to tho cofiespondingsupportingdocumentsfor the juslificotionof the re-o ment tromthe LoTOP MPC]. [BoordResolution 2ndbotch of LoonAppiiconlst i - StotLls of th€ 2.d botch of loon oppliconts,only 5 oppliconlswos so for identiiied by the LoTOPofficors.Additlonoloppliconlswill be screenedby lhe officbrstrom th€ newoppllconh. l . A workshopon the preporalionof the loon documenlswill be conducted by the Lo\OPolficerr,togetherwilh lhe loon oppliLonrs,lor jhe orcpo,olionof the tool documenls(scheduled:Augusl20,20oBol JVoFIoifice) Pr€poredbyl

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DA FED, BUENAVISTA ogrqmllonqger

Activity Repo Pbnning with the t aTOp Officers August29,2008

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A.lvisers : Inspectiod Credit

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_ Ittl|ate end _ lirrdirrs.

y n e e qt o l e s k sa n d

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lomeer rheiarsers of44farmer, ;BT#:;X*g:1*""rorn applicarions embersfor

jil::*"J::*d.,tii;;;#;;il,:,"i#il:fl *illfiJ:ff i#",1: : s: j,;T#;liiil::#:i*""iiJ::,T:l.JiJfi ""T; r#rffi,#f R"#:-.;; fora ffiffi; ;';f [:S 3j ffi :]#i;;ffi butshoutd " ;:","'#,;iilffi "g'l*':,Hr:':r.:T il:fff,J:: . $A ",:"T::,,"!"311X1;119 l1"d;{.i agreed). roi r",n oi ffi;H ii:::"ilT'r?: lhelr f".,,T"1L:n::,^:r::i"",io"" ""*

slare.c€pttat)-by evn*ringrn" rollo;g,

contributed

1. Colletsreipresented L2.Prcductssales 3. Capacily to paygs indi€€ted bylheirothersources of income

waivins rhecolate,ar, asso e members Ii:,j;l3f:ir.ilT,l1l""l".T"l^r^",i^,]l:.r":ibiriryof

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Policy.

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wharkindof sh,edders (erecrricau lllll:"n:T ruet)theyprerer to DeIndudedin ll".T"-oers. IheifResolution forJustific€tion ofthe ShreddeBfor PACA;

September5, 20O8

6. srSTqsoFoccPoocuMENTs

:,';;$,ffqgffi{rH,*il*ff l}i;;r"r:i,xft## #f:ij:$:,lii;j[" "Jlr,iil'ri[:1""ffi:t**i"il:"1% 'Tl?ff Lll: ;rfilqpmumof 3 srarsbeforesee

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bA FE D. BUENAvtsTA gramManager

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ACTIVITY REPORT Up6.atr||gOrgsfc Veg€AHe Produc{ionin Metlo Baguioand Benguet Irteetingwith LaToPoflicers JVOFT Ofiice,Baguiocity September 26,2000

Anendance-Attached Hishrishts andAsreemenrs

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( ^UL**%:, 2'dBerchorLoanappricanrs-rorrhe2''barch,r"r";";;;l*)"00,'""r, lssuesandconcem s reised bytheotficers regardinq theloanaoptrcat ons: ,, r ltTtltlfi a. Monlhty Amortzation/ craceperiod forpayment oftoan

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Accordjngly, somemembers are hesiGnilo availof lhe loansbecause ihey might' ,',ad pmblemsin payingthe monthlyamonizations encounter on time, especially since thesewill be takenfromihe sates. Thei mightnot be ebteto iegutartydav tne -{ ? monlhlyamortizatons.

b. Difllculty in ra|stng lhe counlerparts Othef membeFcannotmise the neededcountenartto supplement ttre grcen.-{ tinancing loanamountto complete theconstruction oftheifgreenhouse. arealsoseeking Ihepossibily ofgivinOoulthe toanamounls i Theoffrcers in monetary vatue/ cssh instoadof malerials. Accordingly, they couldmaximize lhe use of the toantb eilhef ptrrchas€ matodals or as payment for labor.Theloanapplicants wouldbetheonestOchoose Wheretheycouldpurchase the neededmateriats fo. lhe greenhouses. l\Ionitoingwilt be ostablished by lhe LaTOPofficerslo ensureIhal the loan amountwentIo the desrreo pumogeofloanandmaiedals aredurable, H9r€verlne drawbackof thisis lhatthe desagn of the greenhouseswouldno iongerbe lhere might be otheN who might be using indigenous mateials(bamboos, etc). /6tand€dy's (Ofrlce)y'wereInformedthat this woutdbe raisedto lhe JVOFTManagement for furthof dnfmentsandconsiderslions

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ResulvFeedback fromlhe PMESconductedat Tublay Thereare interested indivilualswtto aheactypassedappticelion for membership to lne LaTOPandsomeolhors\ ho areinquiring ontheapdicalion formembership. Accordingly, mostapplicanls areconcemed on thepaymenls ofduessuchas theinspectiofl, in-house truiningandmembership fees.TheLaTOpoffc€rsinformed thatlhe inspection fees couldbe,padially collededsincetheywillbe condocting seriesof inspeclions. However, 1or lhe in-house kainingfees,theydo notknouit thismuld be collected partiallv sincethjswitl nolgo dircdlyrolhe cooperative hn to theresourc".pert"r.1/Jgr,a ,7 lO /t,r.n ) tAn The LaTOPotficerswereinformedthat the in-housetrainingof new appljcanls cou'dbe subsidized by the prcjectunderihe demo-training progmm.The officersagreedthal this wouldbe betterinsteadof doingthe demo-tBining oGsilewttereyou will transporta lhe nocess€ry equipmenl foathe handgonwo.kshops. However,they soggested that ihe inhousetminingshouldnotbe fullysub6idized andappticant shouldraisesomecounterparl to ensu€thatlheywillvaluethe training. Theywiltalsotry to fomotalea policyregardjng th€ in-house training to makeit affodauetor newappticants, especially afiertheproject. TheexactnumtJ€r of applicarns willbeprovided by LaTOPforconsideration in thesubsidizeo trainingprogram. Jaine U Ongttn Fo,tdatiott, Irc En 2N i nE Comnu n itt65 Toerrds Sdt-R€ttarce

t Vqalauo Muction

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3. Fabricationof Shredders- they intormedthey al.eady agreedthat Mr .jejl facilitatefabricationof the shredders.Bi[ of maiedalsand scop€ of woJt wi:i :a1e- *jl be E-i-:le: Seplember 29,2008.

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Follow-up status on OCCP Cetification The BOD \rjll have lo refinelheir poticieson lhe star rankjngto meel the OCCP standards lh"ii ,p"ll:"I*rns. They inrormedthat lhere sliit 3 ster rankedln"rnGoil", :li._"i:,oj courdnot psssthe OCCPStandards

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5. T.asks-andFunctions of MenagementSlaff _ discussedon the specifictasks and functrol|s

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in ttetto Bagu^

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of lhe followingmanaoemenldaff: e, S_ecret€ry-lo preparereponsi/recordsof farmers,minutesof meetings,resoluiions ofthe BOD and fromtime to time assistthe storekeeoer - to preparellnanciatreports,check vouchers, b. Bookkeepea checksand coodinate Mlh farmers on svailable fund baldnces. c Utilily'Driver- pict-upand deliveryof produce,packirEof produce. q. I reasurcr_to preparecashbookreports e. l\ranagor- lo be funherdiscussedduringthe TminirE on Cooperative covernanoc on October9-10. 2008

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r lii ,i 6' Others a. Reqlesl for ,'4'

training of the trookkeepersnd Treasufer fegarding the financial recording/accountingfor cooperalives b. Asststance to Mt. Latuanduringthe OrganicAwareness/Speakingeng€gemenl;n Seblan.October2, 2008.

Noled By; Rhoda Fe . Buenavista

Prcgram enager

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.tztne v. Ong6n rounaation,liEnaHIngConmuhitis TowarctsSetf-Retiance

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L Trlnldad Organlc Pr.ctltloneF MPC #36 a{GwPubll. l.{arl(et, La Trinld.d, 8€nguet

ksembly llonthlyGeneral october04,2008 of Agriculture College BenguetStateuniveBity

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FSSI PAGAP/

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LOANORROWERS ., STA]USOF15' BATCH LOAXBORROWERS b. STATSUS oF 2NDSATCH STATUS of SHREDDER APPOINTI'"IENTS / RESOffiON

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MANAqEMFfiT REPORT SIATUS 96SA|(AN

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CROP FROOMMMING

wt. OCCP CERTTFTCANON tx. coN6imrrtgN &By-LAws

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r_rrAI[ERs oTriER

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Atondlncc: C6arGrlvey . Chainnan - Vte Chairman Fal&iTan Anthony Annlban 8OO R6nato olngwl9,-,8O0. ' Elaonaraivtr.cph. 6OD,. anr 0. Thaa!,,j,.9ags6cper

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r'*dtrchad attcndanae 6heet

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CesarGalveyand wifi .n crrrirs re,€r Jh:.rytiE gllg tg o4er at 2:30p.mbyChainrBn ledby Mr.RjckyChlok,BoardS€cretary. l4eetingProper

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Mr.Galve/,Chainnan; reportedthestatusof theawareness campaign conducted in thefo o,,lrng qqang .s i - he materials a. Tublay inthEgdrangay weregivento tf|epaticipants Drovid€d ofTublatth€resultofthls camDargn, manyattlnded he campirgn brt o4jy rewwereaDresuDmit the membeEhip form. b. SabtanrCport wiflbegvenbyMr.JerLaruan, Manager. c. AtoN_ In progress * ttr. Cesar
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Mr.Galvey, Charrman a€ked the15joanbonowers aboottheirsbtusoftib s€idtoan, Th€gencrallFmbty was6k€d to ratsetheirhandsif tiey f. underthe[o owing c4togories: # of.epalr- I -3 # of greenhouseconshuction f oo.90in9 -1

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Outof 15bonowers onlyI cspondedonthesaidrnatter, Mr.CesarGalvey, askedthe loanboriowelsif hey canafforddle 500,m*eekt anqrtlpuonbutthe rcspons€ of thet onowerswasthattfieyhavEa ha.dtimeoauno tne500,mv,reekly Inst;d theyrequested b theBoardtjochanqetie weekjv am9lgRtiohintormntfiV amortizatjon.

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Mrs,Magsla requGledtheBoardfor a 3 nbnthteeway to a toanbonowelsatsooev requestdtiBt he firstpayrnent of toitnswrltst rt onoctober3t, 2008. ne Soaidrytvedb tabtetherequest on thenextBODmeetjng. 'neOarOim UreZ" Oatctr loanbonoweEonty5 membeE apDedfor to6ns.Thevwere Inlorfil€dby I'lr. C€Far GalveythattheJ,V.O,Iis wi lngbotie upwth cashbasisinslead or nElena6oepeoding O,n thedecbionofthe boftowers.Mr.Chatrman askedthe Dorowe6whoarein favorof cashbasbjrEteadof rndteriab andmajorityvotedfor cash.It wasaboemphasized thatthecashto beissuedwill becheciedi/ it wasused purposes. ror prcouction 16tonoweEIncluding be 5 bonowers or 2d bakhtoan Donorvcrs signfiedthekappro/alfor loansin lenrEof Gsh.

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Mr,FelixTan,ViceChainrBn, Gportedthathe 6 shrcdders fiom!fie FSSIorantwJlbe byMr Jef Laruan, All witlbeelectricoFlated ,manuricfured

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The_6-shrcddeG wil belo€nedto rnembeE for three(3) yearsUrlebas€onthe 30,[email protected] jn tijioope€tive wi beg;Gnpriority wiulg@dperforrEnce

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r, Onarnemberwill,beloanedwith shrcddereveryaftef 6 n|lJntlstiereon unblatl membeFhaveUleirown. The folbwing registeredfor Ureloanofshredder:

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I. FrankGok{an ,, 2. &nesA6yo 3. JadntoLingb6nan Jr . 4, Magsia Phitip 5.. L€onora Versota 6. l"lacario Toyan

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u,iimii.opo.* r,,. f*E'p-9-"-"yl,,trgi.ol!:_11tg1'9r lRog€llvtrl6a0astheheadof thesaldCbmmittee. It wasatsoreiteFt€d

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oentsS-8sdidiotr

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the posltioh, ",ll

made byrhesoard rf* a Resorution.was tflbry cgnrror-:)5r€rn colntn,rc

belrder th€l,4anagenEnt norunder theBoard.Mr.Ros{M.6an

. , l!":" "t"o ""I!oncd thst tfie boardhada rcsotulonappoinbngt4rs.BemadeheWitt and l!lf, Jondpidtoawang as thc.nhmb6rsof the audit and tnventoryCommttee(AIC)of LaToo. Wfierea.

' cry:3ntorvo*widrtrepr€s€nt Chairma;, Mr.Vaterio' i;"* 51.Lrqb.q yerc Er.yclrrtdtuncttonwdt

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bas€dontheircapacity, knowtedge andexpefiln.ein tiF :?:T-[arfio L9oparauva. ll't' tl -.. , l d. MAT{AGEMENT MAr.tAcEMEr\I[ REPORT 8EPORT .. 4. I ' jI

Mr.r .6alwy annolncodthe 2 nelvtyhircd empioyeg underlhe Managernent M TeBmnarilebAboarl

*" c-;;.;il;;fi andtempo,ary se.retary rrothed)ard, An;,;l; ;*s.;;;;;ffi:[';";;#Fl; i"" #ffi#,ffgy"ffi f#rff#"ffi*peBtive Sa.rrbrfsR4pon:

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:t] announced thattfierewereOfflcepolcresmadebyhe Team@be ., Ms,AbDrlt,s€cretary. lmplcmantad a6s@nasp6lble. Attached hereviith aretheOfficepoficies. ,' - . iffio sp(1dtryopenedthc tablebr quesionsandsugg€stions. TheGen€ral AssemHy lskedthe Saclrtaryto ftimishosd oncof themof thesad poticies. EootqcipefsReporti Ms.Ana,iapqredfte nna0ctal batances of thef:

_ (..counrs recervabre)

1. lql.Ary{!_-111q,461.80 L t b.t- p !2S,916.00 3; DRFrytrcnt- p 4,3m.OO p PB,95O.0O 4. jln8p€F0qnt5,. $t.ry - P 52;978.45 : 1;,{6, SharcFirtbt,r*gg!,3S.Bo 7. Sivhgsasof Sept-p25,563,87 8; Gr6 S.tes(Jan- Sept2@8)_ p 2,876,515 ': l;

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atp.rtnded theGenerai Assembty l€Aardrng rhefornBbeingus€din theOfice& ..-i -..15.-fn" $or! sucll as: l '

l.TbtvC,eOttl,tenro_ wiltbeissoedlf thercareno@sh , FVqWmCn! 2. OficiatR€.etit(oR)- willbeissuedftiere arecashpaynentmade.

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prcducbdetivered.

i.su6.by,rj," an*rs rohe srore cte*asbasis ortheir

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ddi\EryAansadjon theymustgivetheirOriginalDR3to theStore ,..,,,1'l9rAnafiillbcrissuingthefanr|elsthejrindividualled€eronamontilybasisitw*announced tnit U|cyhar,eb pry for theprinbutoopyof P 5-m/ page,bL,tMr.FetixViceChairnandlotjoned tnar dlef5jD{b€twah/dtothe Coopsexpense andw l notbecharued to thqfarmersanyfioh. If a farmer tlqltrtld angdracopydtheir ifldividual ledOer asidefromthe monblyprintouttheywi{ becharged of P 10,m/ FtCe,jhbwasrbv€d andseconded. 4.. BAGSAKAN STATUS :.. Mr,Falixnas askedb reportthegrantgivenby theDepartment of Agriculture aniountinq to p

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IQUAMMY , ..

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lof$if ) i, I .PP001 wil, I colorprint 20,000 pcs.

0.952

19,04O

1 0 x 1 5 ) : , : -t{ro-

200mpcs

1,064

21,2@

, r,r do.

25000pcs

0.784

19.6m

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59,920,@

QUAMTIIY

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Multj"nJ4Ge /foldable 9,00pcs

16'(rwH) 8a9

UNITPRICE w/ TOTAL 78

19,000

,Wlth2 Col,Jr ftinung,z sld.6qstap&buttons

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UNNPRICE W/ TOTAL

( ruluence : ruster

cad b.g ) Gnvassifat€rial

***tess 20olo

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total ;

31,2m

3j'i&9wnBag/:PapciBag,

*l+ thc pric tobl .f dlesaidbagswas Ju* a draft€dirnatesinceVATis noty€tinctuded. It wasinfonrEdthattheaboveoacraging rnaErialg willbecharged Anosome of th€.Ctlvat5ba95wlllbegivento theclhnb anomrnDe6asgveawaysto U|ecuslomerg. br $e launchinq.ot the 8rg6*.n ,roj.ct whtdlwasrpvrd fro|hOdober24b ttovemUe, O,ZO
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liStadaEryewlllthencfioosea TeamLeaderto reDresent ch 4fi0reportto bythegrcuparebeingpoduced.Since ilttlie fi44u9qhq$en nq'tie clopprogramming andthe crop

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the Board

qSthe ICSHgadhe Informedthe Board$at th will nodjly y in a(ordance with the occP modfliedsome the policies,

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'Assembly that nbrefarmelsareInterested to the andtherefore it isnecessary to amend thetite other R n. All F, Theareaof coveEgetlill betheCordtltera mbe|s i andndnfamer& Investor willbecalk called rcsolutlon aboutthismatterandinform General Ey"Laws be

Cty TlaVeI cilitatorwas

s€minar. member

flOTED& ATTfSTED8Y I

CESAR GALYEY Chalrfian'

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qRACTtT'c.NERS ORGANTC WAD MULTT-puRpOSE COapERATtvE '' g2-A Slatl NewpubhcMartet,Km.SLa I nnrctact Benouet

ArJF;dPANCE SHEEr

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M s M a r i eL o p e zp r e s e r t c dt t r oC a t e n , t a, r tI r t + ' r r ' t o n lpt rj o j e do r l A T O f r ! | , { )

a r j nJ V O F r purpose ofthlsmeetig waslo 0o ba0ktrorrrlhe,)rgtratp airsreganln!rnr eAcap1,i,,. f+i.ior", rlrer,:ncyiegrrlinorfsr*t,,i ",.,, .r,,,,,.ifr".iii"r"*r" :lf:,:^Tlil5::g:11:-{.:ir,nq,rh€pA,_Anrr,n

she'drso rcriiirrded rhstrherie-lpbetiv'e'LAiop ,rti,r rviri,"iiri"i Seplemb€r2009.

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I ' A.Green housefinancing kran T h et a e e t o f t h € P A C A P* n w : . r , r , ,

i l r i l + . r )n o r r o w e fasn ( l t h i i i y( 3 0 )r l n 0 \ \ t , l l jt . r rf S S .

A c i d r d i n gl o L € t o pr e c o r i r s1. ' b . l c t r r n . r r i o r r ) $ o r s a r € c o n . r i s r o r f r { r . , r ( r i l , r . } . . , / r c r s r n , J 2 - b r k , , l o a n b o f i o w e r c o n s i sol i f i v e ( 5 )b o f f o w . : r :A , .r l . - ] l t r D r o w e f c s i x l e e f ( j 6 ) b o a r . r / r s i r r j r . r c { l l o i r t i t y i i , f i h o said loan, l t w a s e x p J a i ' r et od L j ! L . r n e z , ! r ,r/ l , L t rv , t r er n e nh . f s n o l i r p f t y i n gr i , l n . j , i i l r : r f a l t d r/ , . m e m b e B c h O O S e l h e q r o n r f ' , r , , , r o1 I. ar ' rr'. ..,5' .a.,:.

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andolhe,exsurs,rnreri2rjj j""nous naieri'r!j'crasbarnboo i{rrhiii,a,ea

Thisjustification wil be ndjcar€d in thereso]rtion ortlreBolil.

O u n n gt h e d r s c u s s i o lnr ,s L o r e zw a r n r . , m F , rlr '1Ll'r nor'L:_ )o(P500 0 0 )o e s o sw F F l r " --

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1rorh^r/

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osttmai€d o(penses risre
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crop

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:l::':'i rhe ilT"'"",1?#:,fl?,31'ff;ily.ill"*::t;:;;:^:.i;;'i;j;"':j.T;.I"'r:' Boerd mee'ns 1o erabo,.,t";a -r",r,i"ii," , i l , r : r s Ti;.;llii,:,;i.,i:l e x p e n s ces i , j s a i e sillf;,;;iLli,,li;lil n ".i^'ji;i;,;:;:';r.

1sah

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] roan,ram JDRlfines

{l€es) i I {resg Letluc€t

240.00 Fn ls00-

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200.paoka

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P L600

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, Stnoq,th€greenhorsctinancjrB lorn wrrrrc ssuoct irscaslt,lho ioa bofio!r'{x$ m!s! lubnrii7lLitioi mEl€dals & designsof lhe sinrr,ture as an a,,u,,,,,r,,c rrrailhcywi[ irsellr€cashnrrlhfrstnd!nJ _ of - 0r,",, hounl pupos€sonlylhe4 someonewillbe assign{rd rocholjklho itilcturesofthegreentroLr:c.

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As a summary ofthis,necrinorrrs t.op.zristldtre dearrineota0roome.rrberlvo,rn LAlroPt,.r.rvgi i

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B . F S S I P l a n - wbi a a p fe d t o r h c r r c l cv lrl l b e N w h o a f e i n t c r e s t c d l o a p p t y l o r t l r e t L a n .

1. Mr.FellxTanto speak wilhMr F,rtAcljrjlD ,cgadino lhcinslructional OfgiIicI.ar rirrq M,rrrrt]] 2. Mf, Laruaf& Mr Javiertosu nntit|zejr salesrccod of fltenberclor therno|ltrofAlr0usi2nfi8to ie sLrbmilied as soonas pos\.o, 3 Recodloftendingoffamrefs salescroAlri/JelJavicr. 8,r!,08.M, n ,tynrL!r|! --_--1 ..l9LgT99: pALAPt,,rl mefiDers wnodrdnolavailoitLe

thcIoanlwirdiscuss anrJ irss!sslrr. iilrerremarrr f!

an c,rriorcF cv riftr rs ro reMewaro drscuss anychanresof polrciljs rellrilir$ ,^___ r0a0s Derore rarkrnq /illll "^l;.-9llf.f m€clinQ withtheBoa.l

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6. Cr€com& 8OD-ro reviewa poctes& toar!;heioreNovember 8,:006

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G. Olhe'Maite-s

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7. November 132008- EOD/ CREcOtvl fvtffrlin!vrlh JVOF|

1 Boad rcquested N,4s Lopezir s t,Ossrtr e lo reeaserhetoans{)i2 batch toenborowers wilhinlhisweekTh-p rasorr{ton lorttris to.n wit besrbm lcr|lolhe]roiice byAbi.

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O n i l o v e m b c|r' 2 0 0 Et o i d ! n t j i vf f e [ r b e r sv r h od o e s nr n a v e ! i f c 3 n, ) 3 ] r s e

shrcdder, thebuyercanat teastdo somerep: rs or no,,t,, u

,," n,r*li,"l ir;,;;;":,;; "luor,,

' * ',

3. Construction of Drqanic ft4an iil$ _ tlw€s discusseddunrg rhe mee|nOth€1some niefe.lfd innne* c,n.i afioid rh€ rrrijllito

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De l orraroe'""t'o'"stheIr.niner inorsanic ii,,r'i,rlr, ,rvortarre;;y L;rL,;,",,,i. i..,;,li;iilli 'r.-,,".

S i n c e M a . A c o s l a w a s l t r e o n e c o n d r r t n o | j ( C[ag!l..rt n] t.rt r. n r ng . M s . ! t , , r s . r s t r f ! r r r r : i possiblo Ta lo cood na'e& tal .v V, ^,o,rar. rro.r.'j fofMr.Fe,rx rrr, maic . To be abteto acquireth-"saidtVarratfrcm[,,1rAcostaitf Laruansulgesledrhr, |\,1r4;o\la w]tl d€cide nowrruchwillbetl-eco(to, 't,eVa,u,t d..I I r. *r r owtr .onv,,.h,rh:r,.,- , ,, ,.asrons 6shispric€ isanortarre. edirr.a,. Ar;o5ia ;;ii; ; ; ir;il;;:; ;llJll;i ;',1l!;i:li"lri:?,'ilii;i -__cresle a Manualb€s€d on thetrai ingstheyacquiretro [,1r.Acosla

4.[ Prpposalof ICSbv Mr. Roqelt4arsa,r M?rssnwas inviledby l]le Boaftjlo elrtrorateand ctrsrus!rhe propo ,ri nt lC,, C!flrml ee. .,1l __ I lL{rL Mar53n MaEan requ€s1ed lequ€sledlhe lhe Eoerd Eoardto rnak€ner-assary , .,lo rnak€ n€c-;ssarupotictes .ntint." ,"a . ^,r^ ,, ,wittr ,,-;^:ll:,.. anO;,""-"-r" ircorporate sanitions ",', ', ,rris r u n n e r o r s c u s s r o n s , M . L a a r a n v o r . n l e o r , r . ! r ! . , ^ & 4 r v ." J "L t r e "D . o o u . -r}rooriiars , o r M r i,rr:

V d _ r 1 , , - t . , i n s ,.r , / , o allBosd ofbircdors. Mr Cesarcatveythensirr,:itut€.t Nn!c,nher.r2008arLoo , in ,,,ir" oifi"o,o u,"*ro Boaru,wrsrminrrize,daro.minc rh€mi,rof/rnajorissu(j0air]lo ncdrporalc $9:l"SY:l_r"-!h,".T -l!" sanclrons mse or tre olense ra!j?byl\cr.cflo.L 5. OtherMatlers

a:\edtlreSecr€taryro rcvs,, /sri,phfy rhe e,rhersh p {, ^nr".,, ,,,,nf"ub,un,,,,,0, .,-..I\Iarsan l-lh€ 993nj Mr. and lheexisfing Ionnof LAToP l

rel="nofollow"> Boerd-ultanlmolsly agrocrJ lo puftlrrsca 6 cubcfeeichoslkeellf ai CailCoyee!]an ari!?ur]r| - ., Th-e_ !r lo p 16,000,00. TheManalemeni Wasgivcf lhc t sk lo purchrsoihe sajdf,eeror

> ThePaogmm ofAuguiasAwareness wasgivc jo JrtI.Javiarto pftvidcr.{)l)y to ;r Bd.roh cl Management. TheAwareness atBu0uiaswi||)e o Odal)rr29,200t.[4r.Aco,itr wi ljr invted1rs rNlitrak]l Inlofinln0 t\,1rAcoslaabtiullhi.'iInateriJrahsence , Mr Ces€f]^'ill,be or Mr Ar:o5trNls VcrTor.vlll lakcr)vty ii

ever lhe lwo (2) speakersafe not available,a y of the tio l1l/ N4rn:roonrenl wil| bc fjoiirili|{l the pro.Jrnrn.

.

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RENATODIN(;WAIJ RENATO DIN(;WAIJ' BOD

AN-THONY ANIN]tsI\N bOD

l-r, (t rdr

ABIGAiC-EADIAS '!,:arv

noD Mulli Purpo3eCooDerrtive

BOD SFECIALMEETIIIG UI{ICIPAL HALI.OFTUBLAY

l{orrEMsER 6,2OOa

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- Chairman ril CesarGalvey - ViceCharrman F€lix Tan ,iill BOD I AnthonyAnniban - BOD : j i LeqnqraVerzola , JeffelsonL5ruan - GeneralManger ' I , AbigailCadias'S€cretary ' I JeffSotero - MAOfficer/ Tublay r JacintoLlngbanan - Adino ChairmanofTublaygroup

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f** pls.seeattachedattendance sh€et I. Ptocsodlngs

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Themeetingstartedat 2:30 p.m, an openingprayerled by lvlr,Anthony i

It, lile€tlng Proper 1. Conc€rnsofTublav Grouo meetng

heywant mbersof

by y group

purposeor, Lcreaunga grouPbut they fhouldnot Also,Mr. FelixTanexplained that thBrewouldbe a conflictof intere$t ,betwe€ntheir groupar!4the CoopeFative in termr of production delivery,productddelivered llfor for UC & to the Cooperative.Thequestion, UC.&to ouestion,is isthe the loyalty lovaltvoF ofthe the farmerto wherehe/she h6/sheis goingto delivertheir productsa.ldto whomthey shouldpriorrtjze their deliveries.

tirat the cropsbeingproducedby the groupare o.ganicatjy 2. Anyincjdenttnat wi endangerthe nameof LATOP.The Cooperative.s nn_me canbe destroyedby onefarmer-because he I ste OiOnot fottowin-eI procedure s|.andard of LATOP, .l Mr. Soteroexptatned that their.grouphasno intentionto destroythl nameor IATOPor evento comp€terviththe Cooperative

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theylvantto join the Cooperativ" a g.oul . not -- ,-,,. _,_.-,- l!.ordinS to M_r,.Sotero as In0rvrouatbecause someof the farmerscannotaford Ltrefeei Uein!;" "saJ;. -f -anA

thefarmers erouprhat whoarep]annins to Y;.?j1111.,::I9r]l:l_tllrubray ,^t,l,l!:,t::p..:::1".1:"-Ilg:,1-"j:-"1!"S*.a"o 6"'""itiu'*i,."Laiil'i;r"J;;[1ili:; to-sutiiaizetth"

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0""";i;"r;i"il;;, ;;1i:J:"Ji"'.TT 9,9""'J?* b€inggrantedTt-litlare^"rrtins to an memoers ror ttre improvem";t.f i'h;;;;;ili";:

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lYr.Felixthen_explained thatjoiningthe Cooperarve as an jndiviclu

I will help

oetrarneo iuor.rr tnesrandard procedures ororsanlfarming Y."-3i:n:f .9::i1':-:lA-wirr wtrereln tt'ey wirrioniiair lr'tr:u-.i'riiit"iriJ oppo.runnv. plalned that

p3o0.oo

the inemb€rshtp feets p sosandlf Il;5j"-"1-r"j$i qualified asa member, ue memoersrrip ree o"'.!irrio"a'iJti".,i rmer.He "iir t4i be usedro ins e d & .thatthe Insp€ctionfee a.ounting iJir,0Oo.OO farms, area.soit.etc. n'e rarme.-wiil noiionr;i";i;;;;;;ri:i mon€yif because theinrpucion*iri Jio-o an

9llo.!91!i!ue |ti-s/hg.membership advantaged for them especialy if theyagai; d-e.td;ilb";;il;;;;;i;

future.

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embers, *:l"s:",::llff l[T Hs$13:, [",::# :1"., I:,.pdi: t{si{"fl and,jolnthls Cooperative. It wasalsoexplained "ix.J why the Cooperative rsstnct i;

because orthes;odn".i g,ii*iiir."iiviii"o'r,ir,"a by LATOP .1he llll:i9nlle-t!: eglr:les rubtaysroup w;sencouragea toiointheCbopeiaiiveJ causethe !_111-tjt1..gl-.-r1j!t mafket producs oforsanic rrisirieaay been estabrii"ai,iiii,Ji'"iljii,ii!'pj!" .Ihe Boardalsoinformed thegroupthattheLaTrinidad praltjoners Organic belngusedbeforewaschanged to LATOP-MPC ,ihe scopeof areai=noifo-iG irifr,a-"0 or. fo.the_entire regionof cAR.Therearectassificati"" riirsil;;;;L'[;d nesutar.members arefhose;ilil;;;iliffti#;:; "i,i,"ro".i, itAssodate. H'J::h]i,S

I l?*^"j: T-11b]1t"practjce theirrightto voteaurins eeneiirrsse;bt;;;d.' - arethose Associate members nem6ers whot;;;ii;il iil;;;Jiii'*iin" --''-. *"i-' appr,ovgd theabove amendments lastoctober 4,2008. |

2. Comm;nl< / Suooestions

A. Mr.-bruansuggested that insteadof creatinga newgroup,theycancreated . g:,j^':.T:T^Trr-apprv-inr"iau6irv-ii aii".r", o-iinrop; iLflll,,T"gfXlSlIlY?Il,::,.:l tley fays to.payand folow the procedures to becone a me.Oe..'it ey;;; n-o-w $;1""', . thelrclusterleaderto representthem,Theymustatsoundergotrainingi a,eln,n{n .o o" coqductedbythe Cooperative. TheLeaderoftheirgroupwitireportiJin" 1""p"J"i"" thugthe actvitiesofthei. groupwil be underthe s;d."jsi;; ;;';;;;;;;fi::]" ""a .LATop .__ B, IfthefarmersofTubtayagreedtobecomeactustergroupandordecrdestolorn i9dividuajty, the Board& Manroemenr wittoiscussalouitire'mii["i oiiiiii group rJc.rt wassuggested thar rheorde6 6f uc wil -;;;;i;;r;;t;;;;;;;:' " "t 3. Othermatters

o",g^r^.,* .o!i3r'',',0"".ffi ::iffi*:Trff:",il::i*;",1:: flfr"&,1:;'*

.:,'"H ; ##",?."$ sPoi:#i, f :H*3.1'1,,"1i.'.", !;;i.iie;iieiFi:i;';;Jt.;: I in the future,andsincetfie aor Fuccegsful

9roup

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APPROVED BY:

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CESAR GALVEY Chaird|an

ANTHONY ANNIMN BOD

FFUX7AN Vice{hairman

80D

RENATO DINGWAS BOD

IAS Ccrfile / chainna0ryicqAdvirey'Ev/Ary'RD/ct4fvo

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. 1,,Receive andacknowledge all salesandrernrttances. .1.?JOepositallsalss/ moneyrsceived& updatebankbook. | +Note ):gbles can be deposiled o thenext day & lt,odatehank bao.k evtiry Il ldntayi 3r Reviewand Chockdisbursemont flow.

.4)'.Incharg€of pettycashdisbursemeni 'r S::,R€rmanent 6l0natory of Chsck.s.

] ,, 611 petty Report.altdeposited & disbursed Cashto thc Generait\4,rnog<.,.frn rh,.,n,,nt I

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UpdateCash8ook.

KEEPER/ ACCOUNTANT

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I 5;lltpddteInformation at the:bulletin board( e.g.Meetings / Inspections) 1.6"tri[rpilate &.Ke9prnernberls profilerecords. 7, Doenandsofthe Office. . 5, tsntenarn ldrmer'srequesl& qucsl,ona.

t i,:L!'Qp i1p clo$Ethb store. (Storeschedute 7:00a.m.- 7:00p.n.) 2, Rocord& Compute all sale$of the day& turnoverit to theTreasurcf lvi

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gockstrorhl$ielt & Farihers ii$lrbErrverou oaseo ontheD.R,s given lorinprOer,tat
ductsto all differo

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1. FilluptoanAppticarior i Form 2. Submit i Loanfui?licEfion Form J to( *;recomf "..,,

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Evatualcs the,o owilg:

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a. sharocapitat I production b. S,ltes I c. co-Maker irrony) I d. Plans I ofpaymeni L 6. Approved sppticefion thensubrnit tj theBookkeqper / Accountant

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1. PrepareCheck/ Cash Disbursoment ] I vouchor j

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|, uneck,Sign& Appmve I oanApplication Loan, Check/ CashDisbutsemcnt Vouchor

1. Check& SignCashDisbursement VoucherandCheck

Prepare& postChecks thensubmitto tha treasurer & Vicefor signatory Checkall doc(ments & readyfor releasing

1, Clairn.Rqceive& signanydocument!for tho releoseol ch€ck6. {.i .i;!

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operations : 3. soilsanrples Givspsrsonalrocommondation or adr,,ico according to theirneodsj. .:

PQLICIES ON LOAN: :,1, GsneralManag€r canapproveLoanApplication uf,to p5,000.00 i whk$ caso rr naCfuttypaiOttre.3.U,*O* rn,n,r"ln*tscr jbedSharoCi l&hasno ' )ut6tandlno. 1 ;, - approvos loanap?llQaon withsn sn,ounttwicethe Straroa o P 25,000.00

ralitiqdby the BOD.

&abwewttnmatonl ot General Assembty. f100! lotu

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MARKETTNG CONTMqTStcNrJc

of p 10.000.00 I Manager-allow€dto Bign@ntractsmaximum abov€10,000.00 subjoctto BODfor appfoval. t,

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3. Saloryconkib tion {y1g,).00/fl,onih

4. Ofticerof thEDayline(,t p ?C0.00 5. Label/D.Rbalance

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1:

I tddp TIIf, IIEW FAAMS Mrft i PurpoocCooperattee La TrinidadPLlbtclvlarket,L,aTrinidad,Benguet cP # 0920-6598489

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Meeting

1& 2008

ftdrman Vl.€.Chairman soD 80D BOD Secrebry

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neMJo,Ib. 31g, ZW INFORIIINoTI]EJAIMEV,ONOHN.FOUNDANON NCORPOP,.TED UVO| OF IIAIORI|YOF Lr',IIOPMENAERS REi'ARbI O 7HEOFEEIV FINANCIN3 L ']: ' ''

tFjorityoflhg membertmcnllon€dwhat'sIn thetrintndr€g8dlngth€ Ore€n 'llloy preforlho oashloen ov€rtho mat€rialsdueto tho fotlotyinglga$onsl

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p€sosrsnolsuffrdenr | . Theamorr,tlofr, ontyfve thoussnd (p25,rto0.00) ro squaemetcrrru-q.

2, ,Othormgmbglshov€ avalleblematgdalsln th€lr al6ssthat @st tess. 3.. They prEor Indllenousmitodal 6uoh 6udt as ss bambooand oth6f oxldlng oxldtngmetorials I thei.arca

covorI nidararsq. b9oqupg.ltrrvlll '1 .t ,

4. Olhorchavoexlsttm mdteial€ txrt cennotsrsct the slructuredu€to lack of

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forlabor.

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lhsrsv€ll slxtosn(16)momt€lgwhoaloadyslgnltiod WHEREAS, thohintontion to

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worgilifolrnodlhsttheg|bgnfnancingloenls fo. gruonhouse r sndorfor W'iEREA€,qemOors

forcashloen.

Fl) of the

end rRESOL\,ED FURTHER, to fumlshoopyof lhlsrssoldlonto LATOPManegomenl aclion. .commng€tor infomqtionandaDoroodatg

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VERSOLA

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wop THf, Nf,W FARMS Mrlti Purto$c CoopcrstiYc

#36, LaTrinidadPublicl4arket,LaTrlnldad,Bengu€t cP # 0920-6598489 mD Regular M€eting Ocbber1& 2008

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' ?Fsent: i '' C€sarA. Galvey ii F€lhran : , Renato Dlngwas ' Anthony Anniban veEola Leonbra Gdias AblgEll i iri .1, !r..J

Chaiman Vice{hairman BOD BOD BOD secretary Rsolutionlb. 32 Ss,2N8

INFORMINGTHEJAIME V. ONGHNTUNDA|ION INC.,.OF THE FINALD LA|OP4.IPC MEMEERSREG,qRDTNG IHE SHREDDERS-

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il wss obseNedlhat eleclricallyoperstedshr€ddersare morecosl-eflici€nt budgetof P210,000.00 couldbe usedto fabicale6 unilsof el ctrically ;{h€6llocet6d bas€don the quotalionsof ths autho zedfabricator; r' theinitial6un WHEREAS, Mr.Jeffs6onLeruanwsssuthorlzod by th€BoDto fabricate oo€ratgd$r6dd€rs:

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\wHEREAS, lt willno longorbe rcntedlolhe memboNbutil willbea re to ownsystemlVviercinthe irst glx (6) shr€dderswill be loanedto mernbolspayEbloin an installmenlbasisfor pedodof lhrqo (3) yearswlth

of€8chshr€dderis P 35,000.00; Theamounl ndIntor€st.

inembors withgoodperformgnce in th6coopsrstive willbegivenprioilyto WHEREAS,

.

will befabricatsd, ou oflhe funds newsh.edder Sh€dders.Anerev6ryaffsrsix(6)monlhsone(1)additional whoavailedof the machine.Thissystemwillconlinueuntilalln embe|swill Celdby lhofrst six(8)members hFVOhls OWn.

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ANNIBAN BOD AfiESTED BYI

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LEONORA'VERSOLA

MEMORANDUMOF AGREEMENT ALL MDN BY TIIESE PRESENT:

withthe jmnn v. oNGPINFouNDATrox rnc. lrvcin; a lbundation registered '

lor NGO Securitiesand ExchangeCommissionand with the Philippine Councjl Road 2' cor' St QuezonHill' Certification,with principaladdressat #27 Sofiade Veyra , LOPEZ: Baguio City, represintedby its ExecutiveDirector MA' ROSARIO R' -

and-

PRACTTIIONERS MULTIPURPOStr ORGANIC TRINIDAD LA registeredwith the Cooperative INc. (LxToP), a cooperative ioopnnrrrw Market,Km 5' ['a Trinidad' #36 Public with address at Authorityand Ddvelopment A' GALVEY: CESAR hereinby its Chairman, Bengueirepresented WITNESSETH- that a projectentitled,Upscalingthe^-organic lwrmf.g.{S, the JVOFI is implementing withtheLaTOP' in pa'tnership in Benguet andConsumption Production Vegetable WHEREAS,the projecthasbeenprovidedwith fundsfrom the Philippines-Australra , CommunityAssiitanceProgram(PACAP)with the objectiveof .promoting the melhodand lechnolog)tor iiability of organicfarmingas an appiopriate economic by smallfarmersin thefarmingsector' panioipation increasing thefollowingcomponents: theprojectincludes WHEREAS, .- Greenfinancingprogram- to €xtenda costeff€ctiveandsimplified io organicfatmersfor theconstftlctioof greenhouses creditprogram . CapacityBuilding- capacitate the LaTOPas a modelorganicfarm practitionets ' cooperative to increase - establish ' QualityControlandCertificatjon a localqualitycontroland ftom cirti{iiationfor organicpractitioners the OrganicCertificaiion (OCCP) CenterofthePhiliPPines l

panies NOW TIIEREFORE,for and in considerationof the following premises,the herebyagreeto as follows: JVOFI shall: geen l . Implementthe gre€nfinancing program tbrough LaTOP accotdingto the financingpolicy. AnnexA.

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2 . Cnaryel\% i;terest on loansto LaTOP membersto be distributed as followsl l%t; JVOFI to coveroperatingcostsand the remaining0 5oloshall be paid to dueto LaTOPat the endof eachmonthprovidedthat 1000 of loanamortizations month of each IVOFI are remitted to JVOFI no later than the end 3 Capacitatethe La Trinidad Organic PractitionersMultipurpose Cooperative as a model organic farm cooperative 4. Assistiniecuring cenificationofLaTOP ftom the OrganicCertificationCenterof rL- D!.:l:--ina"

/r\aaD\

t€aching,training, demonstmtionto other farmersand €nsurethe spread-effect of theprojectby extendingthedevelopment to otherfarms Activelyco-implement thegreenfinancingprogramto members with the followingresponsibiliti€s: a. ensurethatmemb€rs endorsed to bor.owfTo JVOFImeetthe minimumcriteriaofLaTOP,asindicatedin the loanpolicvmanual a. I a. 2 a. 3 a. 4

b. c. d.

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havecompleted requiredorganicl'armingtraining; havecompleted PMES; havepaidthe membership feeandrequiredminimumpaid-upcapital; haveund€rgone inspeclion by tlrcLaTOp& haved€morstrated commi{mentto convertto organicfarming. requireall loanrecipients to attendmonthly meeting. LaTOP shall aulomaticallydeductpaymentsof loan of the individual farmersliom the weeklvsales shallexert effortto collect all weekly payments whentheybccome due. LaTOPshallbe liableto payfor unpaidbalanoes including penalties afterloanmaturitv payto JVOFI no laterthanendof eachmonth ensurethat eachofthe co-makers ofthe loanperfarmerntenberof LaTOP willingly agreeandaccepttheresponsibility ofpayingthe loan amountshouldhivherco-applicant fail to payaccording to termsof payment installsubsidiary ledgerfor individuaLs who availedolthe lo.ln attendall bookkeeping andfinancialmanagement trainingsandinsrallan efiicientbookkeeping system. keepbooksofaccountsfor inspection at anylimeby thc JVOI;1. ensurewillingnessto undergoauditanylimeby theJVOFI ensurethatall provisionscontainedin theCreen!'iDancingPolicyare adhered to

4. Prepareinstructionalmaterialsand modulcsfor orgonic lbrum demonstration lralnlng. 5 . Ensureproperutilizationof the shredders providedby this projectand collect renralleesftom members for repairsandmaintenancc 6. Provide cash and in kind contributionas indicatedin rhe pACAp Crant Agreement amounting to P243,200. "t. AcknowledgePACAPandJVOFI'scontriburions to LaTOp'sdevelopment in its activities,launchings, pressreleases, photo.eleases andmediareports. VALTDITY AND TIiRMTNATION OF CONTRACT The agreement shall take eflect immediatelyafler signingof both partiesand remarn validuntil rueurt 2009. tn the eventofa seriousdefaultby oneofrhe contractirrg partiestowardsanycommitmentor obiigationunderthis Agreement, the otherpartymay terminatethis Agreementwithout delayor written notice

WEEREOF, the partieshave hereuntoset their handsthis dav of 2008d BaguioCity,Philippines

For JVOFI:

For LRTO

MA. ROSARJO ExecutiveDirector

Chairpersoll

CDSAR

Signedin thepresence ot {

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ACKNOWLEDGEMENT

MA.ROSARIOR. LOPEZ, CTC No.,issuedat, issuedon CESARGAL\'EY, CTCNo , issuedat, issuedon to me andto me know! to bethe samepersons 1 Represented who executed the foregoing instrumentand thattheyacknowledged to methat thesameis theirfreeactandvol;ary deedandofthe entitiesthevreoresent

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This instrument refersto a Memorandum ofAgreementand consists of j pageswherern thisacknowledgement is written,signedon ea;h andeverypag€hereofbythJ concerned parliesandtheirinstrumental witnesses.

I furthercenifythatbeforesigningofthe saidAgieem€nl,the samewasreadoverand fully explained to themandthattheydeclared beforeme that they fully and thoroughly understood thecontents thereof

t t-jll WTNEssMY HANDANDNoTARTAL sEAr ,hi. l(|i - . 2008, atBasuio City,PhilippineV

DocNo 260 \ PageNo. 51 ,. BookNo. |LV i Series of2008

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I,A TRINIDADORGAN]CPRACTITIONI]RS MULTIPURPOSE COOPtrRATIVE Stell#36La Trinidad PublicM.rket, Km 5, La Trinidad, B€nguet ContactNumber: 09206598489 RegularMeeting Date: May 15,2008 RESOLUTION N0_2008 a projecientiiled. , WEEREAS, the JAIME y. FOUNDATIONINC is implementing ' , Upscalingthe OrganicVegetable in Benguetin partnership ProductionandConsumption : , ith the LA TRINIDAD ORGANIC PR-ACTITIONERSMLILTIPURPOSE COOPEMTI\€ INC. tLaTOP). WIIEREAS, the project has been provided with funds liom the PtllLPPlN[AUSTRAIIA 'COI4MLINITY ASSISTANCE PROGRAM with the objective of promoting the economicviability of organiclarming as an appropriatemethodand participation for increasing by smallfarmersin thefanningsector technology WEEREAS, the pfojectincludesa greenfinancingprogram.the goal of which is to extenda cost effectiveand simplified credit programto organic thrmers for the of greenhouses. construction Dingwas, bc 11 socoDdcd by Mr R€nato Onmotionof Mr AnthonyAnniban, RESOLVDDTHAT LITOP shall: proposal. asindicatedin theapprovcdpro.jec! L Providecounterpan in all capabilily ol LaTOPofficersandDrembers 2. Ensuretheparticipation by JVOil. buildingtrainidgsto beconducted 10otherfarnefsancl ensurelhe training,denonstration 2. Conductteaching. project development to othertbrms. the by €xtending the spread-effect of progra,t members to wiLhlhc 3. Activelyco-implementthe8re€nfinancing followingresponsibilities endorsed to borrowliom JVOFImeetthe a ensurethatmembers minimumcriteriaofLaTOP,asindicatedin theloanpolicvmanualand. r€quir€dorganicfarminghaining; havecompleted ?MES; havecompleted feeandrequiredminimumpaid-upcapital; havepaidthemembership inspection by theLaTOP& havedemonstrated haveundergone fatming committed to coirverl roorgdnic meeiing. monthly to attend requireall loanrecipients payments of loan of the individual LaTOP shall aulomaticallydeducl farmersfromthebi-weeklysales whentheybecome shallexert eflortto collect all bi-weeklypayments including due. LaTOPshallbe liableto payfor unpaidbalances penaltiesafter loanmaturity. to be on loansto LaTOPmembers Payto JVOFI L5o%iDterest coslsandihe bedistributedasfollows:1%to JVOFIto coveroperating remaining0.5%shallbepaidto LaTOPat th€endofeachmonthprovided dueto JVOFIareremittedto JVOFIno that 100%ofloan amortizations later thanthe 15d'and€ndof eachmonth ofthe loanperfarmermemberof ensurethateachofthe co-makers ofpayingthe loan LaTOP willinglyagreeandaccepttheresponsibiliry fail to payaccordingto termsof amountshouldhis/herco-applicant paym€nt. who availedofihe loan. ledserfor individuals installsubsidiary

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k. Lnsurethat all provisionscontainedin the GreenFinancing adheredto. to be grantedby the projectthrough 4 Ensureefficientulilizarionof rhe shredders maintenance ae users feesto membersto generatefundsfor repairs ol'lheunil' "n*tlng andiepiacem.ntuponfull depreciation )f to the JAIME V ONCPINFOUNDATIONINC . RESOLVED, finallv to tumishcopiesherec for their infomratlon UNANIMOUSLY CARRIED'

CERTIFIOD CORRECT

CESARG Chajrperson

Board ofDllector

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ANTHONY ANNIBAN

LEON Board

VERZOLA

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