St Felix Parish Advisory Council (pac) Minutes 4 Dec '08

PARISH ADVISORY COUNCIL MEETING 4th DECEMBER 2008 7.30 P.M. Present:

Fr. Hennessy, N. Gorham. J King, W Ablard, D Richardson, M Jones, T Doran, D Thomas, M McDonald, B Pinto, T. Brazier, V Watts, J. Smith, J Ablard.

1. Apologies: A. Deveney. 2. Minutes of the November 2008 meeting were read and approved, with one alteration. Point 5 (Confirmation) should read Arlene not Alan Bennet. 3. Review of actions of November meeting: • • • • •

Action

Norwich Cathedral Donation of £5,000 was actioned. A thank you letter was received. PAC Minutes were uploaded onto the web site. PAC Agenda and Minutes to be put in newsletter. Fr. Hennessy PAC Minutes to be displayed on notice board – St. Felix. J Ablard PAC Agenda and Minutes to be displayed on notice board – St. Cecilia B. Pinto

ST FELIX

Action

Clear gutters and gullies every year. Quote from small builder with insurance cover required.

Church/W. Ablard D. Richardson/In Process

Replace roof window-lights in sacristy.

W Ablard/Awaiting Action

Evidence of damp on third arch on right hand side.

Fr Hennessy/C O’Brien Awaiting Action

Need woodworm and dry rot inspection.

D Richardson/Awaiting Action

Consider replacing ancient CH boiler. Awaiting new pump to complete work. Invoice received – Fr. to query VAT charge thought to be incorrect.

Fr Hennessy

Church floor in need of repair. Matching tile sourced and purchased.

W Ablard/Awaiting Action

Restructuring of church entrance. To be considered within next 2 years. Request for structural engineer/architect via newsletter.

Fr. Hennessy

Fr Hennessy/Awaiting Action

CHURCH HALL Repair defective toilets in male cloakroom.

Completed

Paper towel and soap dispensers to be purchased and fitted.

D. Richardson to purchase

PAC -2- December 08 Hall Floor Quote received from Granwoods to machine sand and give three coats of Sealant. Quote £3,060.04 valid until April 09 (excluding VAT). Any tiles found to need replacing will be a further £10.50 each + VAT. If work is completed between January to March (excluding school holidays) a15% discount is applicable.

D. Richardson

Floor needs to be left for 72 hrs after sealing. D. Richardson to check guarantee Period and available dates with Stephanie O’Mahoney. It was agreed unanimously that the work should go ahead. D. Richardson Hall fire doors Small amount to be removed from base of door to stop scraping on floor. Have electrics checked. Emergency lighting defective. PAT test cost £300.80. Payment of bill to be deferred until all items are correctly labelled as having been tested. RCB recommended at cost of 2,000.

D. Richardson/

Fr Hennessy/P McIntee PAT Test completed – Query items tested/labelled

Service HW and CH systems

Trimley Electricals Fr. Hennessy/B. Pinto

Deal with problem trees at front of property. Quote for just under £1,500 received to remove trees/roots and disposal.

Awaiting Action by Council/contractor

Paint Cooper Room Working party to be arranged. Loft Insulation Insulation remaining from Presbytery to be used in hall loft.

M. McDonald to Action after Christmas Fr. Hennessy/L Ablard

PRESBYTERY Urgent problem at right front end; cracking may be indicative of structural movement. Corresponding cracking interiorly. D. Richardson and C O’Brien carried out a basic drainage test and found there is a problem. They will investigate further. Future of garage and fence facing road? Garage needs new door so it can be used for storage. Prune rear garden trees. Already in operation.

D. Richardson/C O’Brien On-going action

Fr Hennessy/C O’Brien To Action in spring W. Ablard - ongoing

PAC -3- December 08 ST.CECILIA’S Clear gutters and gullies.

Completed

Arrange electrical wiring test.

Trimley Electricals Fr. Hennessy/B. Pinto To Action in spring

Front railings need repainting. 4. Financial Report We have a balance of £84,000 with the Diocese. Parish account shows a balance of £15,000 but there may be outstanding payments on this figure. 5. Confirmation Friday 16th October is the date for Confirmation. Bishop Michael has suggested The Holy Land as a suitable location for retreat. Other parishes have been and it is thought the cost will be in the region of £800 per person. Date to be in February 2010. Fr. Hennessy to arrange a talk for candidates World Youth Day 2010 will take place in Barcelona

Fr. Hennessy

6. Cambodia – The Next Step Fr. Hennessy unable to contact Monsignor Leeming at St. Mary’s due to illness. J. King to find out who the parish contact is so a talk can be arranged.

J. King

7. Diocesan Council of Laity Nigel Gorham reported discussions included what masses/services were held in the deanery. It was thought that there were insufficient services of adoration and benediction due in part to the shortage of priests. Bishop Michael strongly disapproved of Eucharistic services taking place during the week. They have been banned in some dioceses – he will review this following Rome’s anticipated Services of the Word. He will start his review of the Diocesan Pastoral Plan on Boxing Day. 8. A.O.B. • Mark Jones to circulate mission statement • Christmas Mass times. Fr. Hennessy to publish times in newsletter Convent – Christmas Eve 7 p.m. St. Felix – Christmas Eve 9 p.m. Christmas Day 9 a.m. St. Ceclia – Christmas Day 10.45 a.m. • Parish Diary 2010 – M Jones asked that the proof for the 2010 Parish Diary be checked as some information in the 2009 diary is incorrect. J. King to keep M Jones up to date with the Parish Diary. • Facebook – M Jones informed us that the Parish now has a Facebook page. 9. Date of Next Meeting Wednesday 7th January 2009.

M Jones Fr. Hennessy

J. King