Sp Recreation, Culture, And Parks Advisory Committee

RECREATION, CULTURE, and PARKS ADVISORY COMMITTEE Wednesday, May 13, 2009, commencing at 7:02 p.m. Salmon River Committee Room th 4 Floor, 20338 – 65 Avenue, Langley, BC

MINUTES Present: Chair: Jamey Paterson Remi Camparmo, Kristen Charlesworth, Suzan Guest, Hattie Hogeterp, James Michael Jack, Artur Moeller, Dan Sheel and Judith Veresuk Council Appointee: Councillor Grant Ward Staff: David Leavers, Tab Buckner, Al Neufeld and Sylvia Carneiro In Attendance: Michael Jackstien INTRODUCTION J. Paterson welcomed J. Jack to the Recreation, Culture, and Parks Advisory Committee. A.

APPROVAL OF AGENDA 1.

Recreation, Culture, and Parks Advisory Committee May 13, 2009 Moved by D. Sheel, Seconded by R. Camparmo, That the Recreation, Culture and Parks Advisory Committee approve the Agenda of May 13, 2009 meeting. CARRIED

May 13, 2009 Recreation, Culture, and Parks Advisory Committee Minutes B.

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APPROVAL OF MINUTES 1.

Recreation, Culture, and Parks Advisory Committee April 8, 2009 Moved by D. Sheel, Seconded by R. Camparmo, That the Recreation, Culture, and Parks Advisory Committee adopt the Minutes of the April 8, 2009 meeting. CARRIED

C.

DELEGATIONS

D.

PRESENTATIONS 1

2010 BC Summer Games – Michael Jackstein M. Jackstien, President, Langley 2010 BC Summer Games was present to update the committee regarding the 2010 BC Summer Games that will be held from July 22 – 25, 2010. In 2008 a Nominating Committee was appointed to recruit and select members of the community to plan and organize the Games. The Committee was tasked to ensure that a qualified team of people were chosen to serve on the Board of Directors. On May 20, 2009, Council endorsed the recommendations of the Nominating Committee, and the Board of Directors for the Township of Langley 2010 Summer Games. The 17 individuals appointed to the Board of Directors are as follows: • • • • • • • • • • • • • • • •

President, Michael Jackstien Vice President- Jamey Paterson Accommodation – Rick Teubner Administration – Gordon Zacher Ceremonies – Susan Magnusson and Karen Pledger Communications – John Leckman Food Services – June Clark Friends of the Games – Allan Skidmore Medical Services – Deanna Schick Promotions – Lynn Whitehouse Protocol – Sherry Baker Registration and Results – Chris Pack Security – Jack Froese Special Events – Carla Robin Sport – Murray Hall Transportation – Ed Kolla

May 13, 2009 Recreation, Culture, and Parks Advisory Committee Minutes D.

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PRESENTATIONS Currently the Langley 2010 BC Summer Games Directors are working on establishing a not-for-profit society. The BC Summer Games Society will be meeting with the Langley 2010 BC Summer Games Board of Directors and other stakeholders at the end of the month and one of the topics that will be discussed is the appointment of Chairs for the various directorships. If any of the members are interested in volunteering for the games or know of someone who will like to get involved, contact J. Paterson. J. Veresuk volunteered to assist.

E.

REPORTS (VERBAL) 1.

Chairman’s Report J. Paterson reported that the following events took place in the Township of Langley: • • • • •

2.

The Recreation, Culture, and Parks Advisory Committee toured the Langley Events Centre on April 15, 2009 The 2009 BC Gymnastics Championships were held at the Langley Events Centre from April 17-19, 2009 The Langley Walk was held on May 3, 2009 at Douglas Park Municipal Awareness Day was held on April 23, 2009 and approximately 1,700 children from Grades 1 – 4 participated Arbour Day was held on April 26, 2009

Director, Recreation, Culture, and Parks Report D. Leavers reported the following: Langley Events Centre: D. Leavers thanked the members who attended the Langley Events Centre tour. The official opening of the Langley Events Centre, Willoughby Community Centre and the Willoughby Community Park will be held on June 13, 2009. All advisory committee members will receive a special invitation to the opening ceremony. Manager, Recreation Facilities and Services: It is expected that the Division will be able to announce the hiring of this vacant key management position at the June meeting. Other Items: A copy of the Fraser Valley Regional Library Highlights for 2008 were circulated at the meeting.

May 13, 2009 Recreation, Culture, and Parks Advisory Committee Minutes E.

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REPORTS (VERBAL) Canada’s Economic Action Plan Initiatives News Release was also circulated at the meeting. The members were informed that the federal government will fund up to 33% of eligible costs and the maximum grant to any one project under this program will be $1 million. The deadline for receipt of project proposals is May 29, 2009. A. Neufeld reported that an Open House for the Northwest Langley Trails projects was held on May 7, 2009 for public input on the concept plan for connecting the Trans Canada Trail to the Golden Ears Bridge and potential connections to Fort Langley and Walnut Grove. T. Buckner had a meeting with youth organizations regarding the use of artificial turf fields at the McLeod Athletic Park and two fields at the Willoughby Community Park to enable maximum usage of the fields. One of the issues raised was the allocation of a 1 hour slot instead of a 2 hour slot currently allocated.

E.

REPORTS (WRITTEN)

F.

CORRESPONDENCE

G.

2009 WORK PROGRAM 1.

Task Forces/Community Liaison Roles With the establishment of bylaw 4700 all the sub committees have been abolished. The new bylaw states that Tasks Forces that exist for a maximum period of 90 days can be established without the consent of Council. J. Paterson reported that S. Guest, D. Leavers and himself met and identified two areas that can exist as Task Forces under Bylaw 4700. 1. Township Awards Task Force for the purposes of selecting winners for Township volunteer recognition awards (January – March). 2. Langley Walk Task Force for the purposes of representing Advisory Committee on the organizing committee for the annual event. (March – May). Moved by H. Hogeterp, Seconded by A Moeller, The appointment of Advisory Committee member(s) as Community Liaisons in a number of specific areas related to Recreation, Culture, and Parks. These may include but are not limited to: 1. 2. 3. 4. 5. 6.

Arts and Culture Aquatics Community Sport Sport Tourism Parks and Trails Seniors / Older Adults

May 13, 2009 Recreation, Culture, and Parks Advisory Committee Minutes G.

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2009 WORK PROGRAM 7. Therapeutic Recreation 8. Recreation and Fitness 9. Equestrian 10. Libraries / Museum 11. Early Childhood / Preschool / Family Programming - (CYC) Child and Youth Committee CARRIED D. Sheel opposed. 2.

Recreation, Culture, and Parks Division 2009 Work Program - Draft The following individuals were appointed as Community Liaisons: 1. Arts and Culture – J. Jack and S. Guest 2. Aquatics – K. Charlesworth, P. Wang G. Aitken and D. Sheel 3. Community Sport – R. Camparmo, D. Sheel and G. Aitken 4. Sport Tourism – J. Paterson 5. Parks and Trails – A. Moeller 6. Seniors / Older Adults – Councillor Ward and J. Jack 7. Therapeutic Recreation – J. Veresuk 8. Recreation and Fitness - J. Veresuk 9. Equestrian – S. Guest 10. Libraries / Museum – Councillor Ward and S. Guest 11. Early Childhood / Preschool / Family Programming - (CYC) Child and Youth Committee – H. Hogeterp, K. Charlesworth and J. Jack Moved by D. Sheel, Seconded by K. Charlesworth That the Recreation, Culture, and Parks Advisory Committee accept the 2009 Work Program and include the names of the Community Liaison volunteers in the space provided on the 2009 Draft Work Program and submit it to Council for endorsement. CARRIED J. Paterson will present the 2009 Work Program to Council on June 1, 2009 at the Special Meeting of Township Council at 4:00 p.m.

3.

BCRPA Symposium D. Leavers reported that S. Guest and Grant Ward will be attending the BCRPA Symposium at Whistler from May 27 to 29, 2009.

May 13, 2009 Recreation, Culture, and Parks Advisory Committee Minutes G.

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2009 WORK PROGRAM 4.

Joint Committee Meetings -

City of Langley – Proposed date Wednesday, June 24

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Ridge Meadows – Proposed date Thursday, October 22

D. Leavers reported that the Township will be hosting the joint committee meeting with the City of Langley and it will be held at the Langley Events Centre. As soon as the dates are confirmed, members will be informed. 5.

Parks Tour The Committee suggested visiting Aldergrove on June 19, 2009 from 6:30 p.m. to dusk onwards. The itinerary will be circulated at the June meeting.

6.

Recreation Facilities in Aldergrove D. Leavers reported that D. Sheel appeared as a Delegation to Council regarding the recreation facilities in Aldergrove. COUNCIL Moved by H. Hogeterp, Seconded by S. Guest, That Council receive the information that the Recreation, Culture, and Parks Advisory Committee reconfirms its endorsement that Council move forward with a plan for the Aldergrove Pool and prioritize it at a high level to include it in the 2010 capital budget. CARRIED H. Hogeterp has been appointed to the Aldergrove Planning Committee and will report back to the Recreation, Culture, and Parks Advisory Committee.

G.

COUNCIL RESOLUTIONS AND REFERRALS

H.

TASK FORCE UPDATES 1.

Township Awards Task Force No report

2.

Langley Walk Task Force No report

I.

ITEMS FOR INFORMATION

May 13, 2009 Recreation, Culture, and Parks Advisory Committee Minutes J.

OTHER BUSINESS

K.

ROUND TABLE

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1. S. Guest reported that the Arts Council has developed a vision statement and will be taking it back to its members for comments. 2. A. Moeller was glad to see Committee Liaisons move forward. 3. D. Sheel noted that it is good to have players from Langley make the baseball team. 4. J. Veresuk reported that there should be communication regarding the liaison role so that organizations whom we liaise with are aware of the role of Community Liaison. 5. J. Paterson reported that there needs to be a definition of duties and responsibilities of the Community Liaison representatives. 6. H. Hogeterp would like to see the Langley Walk held on the Golden Ears Bridge in 2010. L.

M.

NEXT MEETINGS 1.

Recreation, Culture, and Parks Advisory Committee Date: June 10,2009 Location: Salmon River Committee Room 4th Floor, 20338 – 65 Avenue Time: 7:00 p.m.

2.

Joint Committee Meeting – City of Langley Date: June 24, 2009 Location: Willoughby Community Centre, Room 2 7888 – 200 Street Time: 7:00 p.m. TERMINATE Moved by D. Sheel, That the meeting terminate at 9:40 p.m. CARRIED CERTIFIED CORRECT:

__________________ Chair, Jamey Paterson

Ridge Meadows Joint Parks and Recreation Committee Meeting Discuss potential date /agenda for a Joint Committee meeting with Ridge Meadows Joint Parks and Recreation Committee Parks Tour A Parks Tour may be organized to provide Committee members with an overview of the parks, trails and open spaces system in the Township. This year’s tour will focus on Aldergrove, including Aldergrove Athletic Park, Jackman Park, South Langley Regional Trail, Jackman Pit and potential Highpoint.

Recreation Facilities in Aldergrove Committee to review options and opportunities related to the enhancement of recreation facilities in Aldergrove. May involve an updating of the Aldergrove Aquatic Study, completed in 2007. 2010 BC Summer Games Langley will host the BC Summer Games in July, 2010. The RCP AC to determine how it will support of the organization that has been selected to lead this initiative. City of Langley Joint Committee Meeting Discuss potential date /agenda for a Joint Committee meeting with City of Langley

Review of Terms of Reference for RCP AC The recently approved establishment bylaw provides ACs the opportunity to develop their own Terms of Reference and seek Council approval for it. Review of existing bylaw and determine need for a more specific Terms of Reference for the RCP AC.

2009 Capital Budget Program Committee to receive a staff presentation describing the 2009 capital program.

Langley Events Centre / Willoughby Community Centre AC will receive regular updates with respect to operations plans for the new facility.

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APR

Election of Chair / Vice Chair

MAR

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FEB

Advisory Committee Orientation

PROJECT

R&I

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R&I

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MAY

RECREATION, CULTURE, AND PARKS ADVISORY COMMITTEE 2009 WORK PLAN SEPT

P - Presentation

June 19

June 24

JUNE

Oct. 22

OCT

P - Presentation R&I – Review and provide Input U – Update R - Report

U

NOV

Aldergrove Athletic Park Trail Widening & Playground Endorsement of a plan for the trail widening, playground development as well as potential brush clearing, tree removal, bike skills park, community garden plots and other related park improvements in partnership with community organizations. Willoughby Community Park Plan Committee will receive regular project updates throughout the year.

Parks and Trails Guide Partnership with Tourism Langley Presentation of new Parks and Trails guide developed in cooperation with Tourism Langley, City of Langley, Metro Vancouver Parks. Trans Canada Trail Planning Presentation of the Experience the Fraser – Lower Fraser River Corridor in April. Community Open House scheduled for May 7, 2009. Follow up with development options report. Park / Facility Openings There will be a number of significant park / facility openings in 2009 that will request the attendance of RCPAC members. Most notably, the opening of the LEC / Willoughby Community Park / Willoughby Community Centre on June 13.

Fees & Charges Bylaw Council has directed staff to develop a revised schedule of Fees and Charges and bring them forward to Council as a bylaw to take effect September 1, 2009. Committee will provide input into this schedule of fees prior to Council’s receipt of the bylaw.

BCRPA Symposium The British Columbia Recreation & Parks Association hosts an annual Symposium in June. AC will will be asked to select an individual to attend. AC will receive a report after the Symposium is completed by staff/AC member. This year the Conference is in Whistler. Parks and Recreation Master Plan 2002 Amidst significant community change and growth, the division continues to be guided by the Master Plan completed in 2002. Committee / staff completed a review in 2008 of the progress made to date, and assessed the goals, vision, principles contained in the Plan. Staff will present review findings to AC prior to taking forward to Council.

PROJECT

FEB

MAR

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APR

U

MAY

R&I

WCP June 13

LEC

R

P

R&I

P

P

JUNE

U

SEPT

OCT

NOV

R&I – Review and provide Input U – Update R - Report

MAY

JUNE

R&I

R&I

U

SEPT

R&I

R&I

R&I

OCT

NOV

Arts & Cultural Plan Committee to receive a staff report outlining a process for the development of an Arts & Cultural Plan as part of the 2010 Work Plan.

P

R&I

APR

S. Langley Regional Trail Design Endorsement of a trail plan for South Langley to link Aldergrove Lake and Campbell Valley Metro Vancouver Parks.

MAR

R&I

FEB

Derek Doubleday Sustainable Horticulture Centre Planning Endorsement of a development concept plan.

Fort to Fort Trail – Bedford House With the close of the Albion Ferry comes an opportunity to consider options for a crossing of Glover Road on the Ft. to Ft. Trail to better connect the trail through Marina Park to the National Historic Site. Motorized Boat Launch Planning With the close of the Albion Ferry comes an opportunity to consider options for the creation of a new motorized boat launch which would allow for the closure of the existing Marina Park launch to motorized vessels. Cemetery Bylaw Review and Amendment It has been many years since the Cemetery Bylaw was reviewed. AC to review current bylaw and make recommendations regarding its amendment.

Community Storage Policy for Facilities and Parks Committee to receive a staff presentation and endorsement will be sought for a new Community Storage Policy for Facilities and Parks.

Langley Centennial Museum Review of museum operations. Advertising in Municipal Parks and Facilities Policy Staff will be bringing forward a new policy for Council consideration and will seek AC endorsement of the policy prior to taking this forward to Council.

PROJECT

P - Presentation R&I – Review and provide Input U – Update R – Report

Community Sport: ____Remi Carparmo, Dan Sheel, Gail Aitken_________________ Committee appoints members(s) to serve as a liaison to Langley’s community sport user groups. Key stakeholders include the Langley Field Sport Association and Ice /Dry Floor User Groups. AC will receive regular reports from Community Liaisons.

Aquatics: ___Kristen Charlesworth, Peter Wang, Gail Aitken, Dan Sheel________ Committee appoints members(s) to serve as a liaison to Langley’s aquatic users. Key stakeholders include the Pool Advisory Group. AC will receive regular reports from Community Liaisons.

Arts and Culture: __James Jack / Suzan Guest__________________________ Committee appoints member(s) to serve as a liaison to Langley’s arts & cultural community. Key stakeholders include Langley Arts Council. AC will receive regular reports from Community Liaisons.

COMMUNITY LIAISONS:

Langley Walk AC appoints representative(s) to the Langley Walk organizing committee. Committee will receive monthly updates and a report on the 2009 Walk held Sunday, May 3.

Langley Awards AC appoints members(s) to sit on a committee responsible for inviting nominations, developing selection criteria, and selecting the annual recipients of: - Pete Swensson “Outstanding Community Youth” Award - Eric Flowerdew “Volunteer of the Year” Award - John & Muriel Arnason “Volunteers of the Year” Award

ANNUAL TASK FORCES:

PROJECT

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FEB

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MAR

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APR

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MAY

U

U

U

U

OCT

U

SEPT

U

JUNE

NOV

P - Presentation R&I – Review and provide Input U – Update R - Report

Recreation and Fitness: ____Judith Veresuk______________________________________ Committee appoints members(s) to serve as a liaison to Langley’s community recreation and fitness participants. With will with staff to advocate for the provision of recreation and fitness opportunities and the Township’s Go Active Langley initiative.. AC will receive regular reports from Community Liaisons.

Therapeutic Recreation: __Judith Veresuk_____________________________________ Committee appoints members(s) to serve as a liaison to Langley persons with disabilities and those with special needs.. Key stakeholders include the Langley Association for Community Living and the Langley Child Development Centre. Committee member will develop understanding of Financial Assistance Program. AC will receive regular reports from Community Liaisons.

Seniors / Older Adults: __Councillor Ward, James Jack__________________________ Committee appoints members(s) to serve as a liaison to Langley’s seniors / older adult community members. Key stakeholders include the Langley Seniors Resource Centre. AC will receive regular reports from Community Liaisons.

Parks and Trails:: ______Artur Moeller_________________________________ Committee appoints members(s) to serve as a liaison to Langley’s passive parks and trails users. Key stakeholders include the various environment stewardship groups, the Arboretum and Botanical Society of Langley, Metro Vancouver Parks, and Trails B.C. AC will receive regular reports from Community Liaisons.

Sport Tourism: ____Jamey Paterson_____________________________________________ Committee appoints members(s) to serve as a liaison to Langley’s Sport Tourism initiative. Key stakeholders include the Sport Langley Advisory Committee and Township of Langley 2010 BC Summer Games Board of Directors. AC will receive regular reports from Community Liaisons.

PROJECT

FEB

MAR

APR

MAY

U

U

U

U

U

NOV

U

U

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OCT

U

SEPT

U

JUNE

P - Presentation R&I – Review and provide Input U – Update R - Report

Other: _______________________________________________________________________

Early Childhood / Pre-School: Hattie Hogeterp, Kristen Charlesworth, James Jack Committee appoints members(s) to serve as a liaison to Langley families with pre-school children. Langley stakeholders include the Langley Child Development Centre. AC will receive regular reports from Community Liaisons.

Libraries / Museum: Councillor Ward, Susan Guest Committee appoints members(s) to serve as a liaison to Langley’s cultural facilities and services. Key stakeholders include the Fraser Valley Regional Library and Langley Centennial Museum. AC will receive regular reports from Community Liaisons.

Equestrian: _______Suzan Guest_________________________________________________ Committee appoints members(s) to serve as a liaison to Langley’s equestrian community. Key stakeholders include Metro Vancouver Parks, Trails BC, Private Sector. AC will receive regular reports from Community Liaisons.

PROJECT

FEB

MAR

APR

MAY

JUNE

U

U

U

U

NOV

U

OCT

U

SEPT

P - Presentation R&I – Review and provide Input U – Update R – Report