Sop, Smoking Free Workplace, No.1

Standard Operating Procedure: Human Resources

Hotel Name: Regency Palace Hotel

Re: Smoking-free Workplace

Page(s): 1 of 1

Effective Date: June 24th2009

No: 1

Issued by: Human Resources Manager

Approved by: General Manager

STATEMENT With Immediate effect, The Regency Palace Hotel has adopted a non-smoking policy. Therefore, in connection with the ordinance which regulates smoking, the Hotel’s goal is to provide a smoke-free environment while accommodating those who do smoke. PROCEDURE 1. Scope of Application All facility and staff of the hotel are covered by this policy. The only exceptions are the executive committee, HODs and middle management which are allowed to smoke in their offices and restaurants. 2. General Rules Smoking shall be prohibited at all times in all hotel facilities without exception. This includes common work areas, back areas, guestrooms, conference and meeting rooms, elevators, hallways, medical facilities, stairways, restrooms, locker rooms, dressing areas, and all other enclosed facilities. "No Smoking" signs shall be conspicuously posted at the building entrances and in staff back areas, restrooms, locker rooms & dressing areas. The following areas shall not be subject to the smoking restrictions of this policy, unless smoking or the use of flammable materials is otherwise regulated by the facility/ government rules or any other provision of law. • • •

All guests’ public areas and designated guest rooms. Private management offices. Smoking is not permitted in hallways or restrooms. Staff Cafeteria. Due to a large number of non-smokers; a specially designated area for smokers will be available at the cafeteria during meals and in certain hours during the shifts.

3. Enforcement All management and supervisory personnel are responsible for implementing this policy and assuring that infractions are handled properly. In addition to posting signs, manager and supervisors shall advise staff not to smoke in enclosed public places or places of employment. Those refusing to comply with this new policy must be reported to the Human Resources Department for proper action. RESPONSIBILITY This policy relies on the thoughtfulness, consideration, and cooperation of smokers and non-smokers for its success. Managers and supervisors are responsible for informing staff of this policy and directing smokers to designated smoking areas and during smoking breaks set by HR in the cafeteria. RESOURCE Complaints or concerns regarding this policy shall be referred to Human resources Department.