Regular Meeting - Monday, July 20, 2009 Minutes Of A
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REGULAR MEETING - MONDAY, JULY 20, 2009 Minutes of a regular meeting held in the Rosthern Town Council Chambers on Monday, July 20, 2009 commencing at 7:00 p.m. Present
Mayor Councillors
Staff Press Call to Order Agenda 236.2009
Doug Knoll Dom Corbett Don Greve Dennis Helmuth Terry Hinz Ted Janzen Don Reimer Nicole LaChance, Town Administrator Colin Aebig, Outside Superintendent Rod Andrews, The Saskatchewan Valley News
The meeting was called to order by Mayor Knoll at 7:15 p.m. Corbett: That the agenda for the July 20, 2009 meeting be accepted as amended. CARRIED.
Minutes – Regular June 15 237.2009 Reimer: That the minutes of the June 15, 2009 regular meeting be adopted. CARRIED. Rescind #232.2009 238.2009 Helmuth: That resolution #232.2009 be rescinded. CARRIED. Minutes – Special June 22 239.2009 Janzen: That the minutes of the June 22, 2009 special meeting be adopted. CARRIED. Delegation
Drs Bishop and Baker entered the meeting at 7:40 p.m.
Minutes – Special July 2 240.2009 Hinz: That the minutes of the July 2, 2009 special meeting be adopted. CARRIED. June Payroll 241.2009
Corbett: That the payroll for June in the amount of $38,241.80 be accepted. CARRIED.
_____ _____ Regular Meeting Monday, July 20, 2009
Page 2 June Bank Reconciliation & Financial Statement 242.2009 Hinz: That Council accept the June bank reconciliation and financial statement as presented. CARRIED. July List of Accounts 243.2009 Greve: That Council approve the July list of accounts, cheque numbers 9305 to 9402 in the amount of $811,990.85. CARRIED. Condo Proposal – Span West Farms (as amended by #294.2009, September 8/09) 244.2009 Greve: That the committee recommend to Council to make the following proposal to Span West Farms/Joe Remai for a 24-unit condo located on the land at the corner of 7th Street and 1st Avenue: an option giving Span West/Joe Remai 120 days to purchase the land purchase price $200,000 $100,000 Town to provide a six-inch waterline and a six-inch sewer line to the building the Town to waive onsite development fees a three-year 100% tax exemption on all condo units the Town to promote the project at the Homestyles Show and other trade fairs they might attend. CARRIED. Delegation
Presentation by Drs Bishop and Baker for healthcare professional recruitment Robert Hogel, hospital manager, entered the meeting at 7:25 p.m. Drs Bishop and Baker and Robert Hogel left the meeting at 8:05 p.m.
Set Up Special Committee 245.2009 Greve: That a committee of three Council members be set up to oversee the renovation of the upper floor of the post office as a residence for healthcare professionals and also to establish strategies and approach other municipalities for future endeavours. CARRIED. Special Committee Appointment 246.2009 Hinz: That Don Greve, Dom Corbett and Dennis Helmuth be appointed to a special committee to deal with a residence for interim healthcare professionals and establish strategies with other municipalities for retention of healthcare professionals. CARRIED. _____ _____ Regular Meeting Monday, July 20, 2009 Page 3
Security System 247.2009 Helmuth: That the Town upgrade some of the security systems in Town facilities to ensure proper security. CARRIED. Administration Reports 248.2009 Corbett: That the following administration reports be accepted as presented: a) Town Administrator’s Report b) Outside Superintendent’s Report c) Transit Report CARRIED. Heritage Area in Cemetery 249.2009 Corbett: That the Town designate the following area of the south part of the old cemetery as a heritage area, and that headstones of any size be allowed in this area of the cemetery: Lots 228 to 350, which are located south of the most southerly road in the old cemetery. CARRIED. Memorial Forest Designation (appears as amended by 283.2009) 250.2009 Greve: That the memorial forest in the Town’s cemetery be designated as a place to spread ashes, with the information of the deceased being recorded at the Town Office and that a fee of $200 be charged. CARRIED. Committee Reports 251.2009 Hinz: That the following committee reports be accepted as presented: a) Finance & Administration, June 15 b) Parks & Cemeteries, June 17 c) Town & Country Fair, June 23 and July 6 d) Town Office Building, July 7 and 10 CARRIED. Harv’s Autobody Correspondence 252.2009 Corbett: That the Town correspond to Harv Britton acknowledging his letter of concern regarding the July 7 fire of a shed on Town property. CARRIED.
_____ _____ Regular Meeting Monday, July 20, 2009 Page 4
Ladies’ Golf Fore the Cure 253.2009 Reimer: That the Town donate $50 to the Golf Fore the Cure being held in Rosthern in August. CARRIED. Correspondence 254.2009 Janzen: That the following correspondence be received and filed for information: a) Minister of Corrections, Public Safety and Policing CARRIED. Rosthern Food Store 255.2009 Reimer: That the following 2009 taxes for Rosthern Food Store, tax record #340 000, be cancelled due to an error in assessment: Municipal $1,197.30 School 532.01 CARRIED. Ed Ens Base Tax Cancellation 256.2009 Reimer: That Council cancel the base tax of $300 on EEE Sales & Rental property located east of Highway #11. DEFEATED. Library Purchase 257.2009 Corbett: That the Town purchase the following property from Affinity Credit Union for $55,000: Lot 37, Block 2, Plan 101692010 Lot 36, Block 2, Plan 101692009 Lot 17, Block 2, Plan C1084 CARRIED. Bylaw 2009-12 – A Bylaw to Amend Bylaw 2008-07, the Official Community Plan 1st Reading 258.2009
2nd Reading 259.2009
Corbett: That Bylaw 2009-12, a bylaw to amend Bylaw 2008-07, the Official Community Plan, be read a first time. CARRIED. Reimer: That Bylaw 2009-12, a bylaw to amend Bylaw 2008-07, the Official Community Plan, be read a second time. CARRIED. _____ _____ Regular Meeting Monday, July 20, 2009 Page 5
Give 3rd Reading
260.2009 3rd Reading 261.2009
Greve: That Bylaw 2009-12 be given third reading at this meeting. CARRIED UNANIMOUSLY. Helmuth: That Bylaw 2009-12, a bylaw to amend Bylaw 2008-07, the Official Community Plan, be read a third time and finally adopted. CARRIED.
Bylaw 2009-13 – A Bylaw to Amend Bylaw 2008-08, the Zoning Bylaw 1st Reading 262.2009 Bylaw, 2nd Reading 263.2009 be
Janzen: That Bylaw 2009-13, a bylaw to amend Bylaw 2008-08, the Zoning be read a first time. CARRIED. Hinz: That Bylaw 2009-13, a bylaw to amend Bylaw 2008-08, the Zoning Bylaw, read a second time. CARRIED.
Give 3rd Reading 264.2009 Corbett: That Bylaw 2009-13 be given third reading at this meeting. CARRIED UNANIMOUSLY. 3rd Reading 265.2009 Bylaw,
Reimer: That Bylaw 2009-13, a bylaw to amend Bylaw 2008-08, the Zoning be read a third time and finally adopted. CARRIED.
Bylaw 2009-14 – A Bylaw to Provide for Incurring a Debt 1st Reading 266.2009 first 2nd Reading 267.2009
Greve: That Bylaw 2009-14, a bylaw to provide for incurring a debt, be read a time. CARRIED. Helmuth: That Bylaw 2009-14, a bylaw to provide for incurring a debt, be read a second time. CARRIED. _____ _____ Regular Meeting Monday, July 20, 2009 Page 6
Give 3rd Reading 268.2009 Janzen: That Bylaw 2009-14 be given third reading at this meeting. CARRIED UNANIMOUSLY.
3rd Reading 269.2009 third
Hinz: That Bylaw 2009-14, a bylaw to provide for incurring a debt, be read a time and finally adopted. CARRIED.
Railway Property Nuisance Weeds 270.2009 Hinz: That the Town proceed with spraying the weeds along the railway property and Carlton Trail be billed for the same. CARRIED. Adjourn 271.2009
Corbett: That the meeting be adjourned at 9:25 p.m.
___________________________ ________________________________ Mayor Doug Knoll
CARRIED.
Town Administrator Nicole LaChance
Mayor Councillors
Staff Press Call to Order Agenda 236.2009
Doug Knoll Dom Corbett Don Greve Dennis Helmuth Terry Hinz Ted Janzen Don Reimer Nicole LaChance, Town Administrator Colin Aebig, Outside Superintendent Rod Andrews, The Saskatchewan Valley News
The meeting was called to order by Mayor Knoll at 7:15 p.m. Corbett: That the agenda for the July 20, 2009 meeting be accepted as amended. CARRIED.
Minutes – Regular June 15 237.2009 Reimer: That the minutes of the June 15, 2009 regular meeting be adopted. CARRIED. Rescind #232.2009 238.2009 Helmuth: That resolution #232.2009 be rescinded. CARRIED. Minutes – Special June 22 239.2009 Janzen: That the minutes of the June 22, 2009 special meeting be adopted. CARRIED. Delegation
Drs Bishop and Baker entered the meeting at 7:40 p.m.
Minutes – Special July 2 240.2009 Hinz: That the minutes of the July 2, 2009 special meeting be adopted. CARRIED. June Payroll 241.2009
Corbett: That the payroll for June in the amount of $38,241.80 be accepted. CARRIED.
_____ _____ Regular Meeting Monday, July 20, 2009
Page 2 June Bank Reconciliation & Financial Statement 242.2009 Hinz: That Council accept the June bank reconciliation and financial statement as presented. CARRIED. July List of Accounts 243.2009 Greve: That Council approve the July list of accounts, cheque numbers 9305 to 9402 in the amount of $811,990.85. CARRIED. Condo Proposal – Span West Farms (as amended by #294.2009, September 8/09) 244.2009 Greve: That the committee recommend to Council to make the following proposal to Span West Farms/Joe Remai for a 24-unit condo located on the land at the corner of 7th Street and 1st Avenue: an option giving Span West/Joe Remai 120 days to purchase the land purchase price $200,000 $100,000 Town to provide a six-inch waterline and a six-inch sewer line to the building the Town to waive onsite development fees a three-year 100% tax exemption on all condo units the Town to promote the project at the Homestyles Show and other trade fairs they might attend. CARRIED. Delegation
Presentation by Drs Bishop and Baker for healthcare professional recruitment Robert Hogel, hospital manager, entered the meeting at 7:25 p.m. Drs Bishop and Baker and Robert Hogel left the meeting at 8:05 p.m.
Set Up Special Committee 245.2009 Greve: That a committee of three Council members be set up to oversee the renovation of the upper floor of the post office as a residence for healthcare professionals and also to establish strategies and approach other municipalities for future endeavours. CARRIED. Special Committee Appointment 246.2009 Hinz: That Don Greve, Dom Corbett and Dennis Helmuth be appointed to a special committee to deal with a residence for interim healthcare professionals and establish strategies with other municipalities for retention of healthcare professionals. CARRIED. _____ _____ Regular Meeting Monday, July 20, 2009 Page 3
Security System 247.2009 Helmuth: That the Town upgrade some of the security systems in Town facilities to ensure proper security. CARRIED. Administration Reports 248.2009 Corbett: That the following administration reports be accepted as presented: a) Town Administrator’s Report b) Outside Superintendent’s Report c) Transit Report CARRIED. Heritage Area in Cemetery 249.2009 Corbett: That the Town designate the following area of the south part of the old cemetery as a heritage area, and that headstones of any size be allowed in this area of the cemetery: Lots 228 to 350, which are located south of the most southerly road in the old cemetery. CARRIED. Memorial Forest Designation (appears as amended by 283.2009) 250.2009 Greve: That the memorial forest in the Town’s cemetery be designated as a place to spread ashes, with the information of the deceased being recorded at the Town Office and that a fee of $200 be charged. CARRIED. Committee Reports 251.2009 Hinz: That the following committee reports be accepted as presented: a) Finance & Administration, June 15 b) Parks & Cemeteries, June 17 c) Town & Country Fair, June 23 and July 6 d) Town Office Building, July 7 and 10 CARRIED. Harv’s Autobody Correspondence 252.2009 Corbett: That the Town correspond to Harv Britton acknowledging his letter of concern regarding the July 7 fire of a shed on Town property. CARRIED.
_____ _____ Regular Meeting Monday, July 20, 2009 Page 4
Ladies’ Golf Fore the Cure 253.2009 Reimer: That the Town donate $50 to the Golf Fore the Cure being held in Rosthern in August. CARRIED. Correspondence 254.2009 Janzen: That the following correspondence be received and filed for information: a) Minister of Corrections, Public Safety and Policing CARRIED. Rosthern Food Store 255.2009 Reimer: That the following 2009 taxes for Rosthern Food Store, tax record #340 000, be cancelled due to an error in assessment: Municipal $1,197.30 School 532.01 CARRIED. Ed Ens Base Tax Cancellation 256.2009 Reimer: That Council cancel the base tax of $300 on EEE Sales & Rental property located east of Highway #11. DEFEATED. Library Purchase 257.2009 Corbett: That the Town purchase the following property from Affinity Credit Union for $55,000: Lot 37, Block 2, Plan 101692010 Lot 36, Block 2, Plan 101692009 Lot 17, Block 2, Plan C1084 CARRIED. Bylaw 2009-12 – A Bylaw to Amend Bylaw 2008-07, the Official Community Plan 1st Reading 258.2009
2nd Reading 259.2009
Corbett: That Bylaw 2009-12, a bylaw to amend Bylaw 2008-07, the Official Community Plan, be read a first time. CARRIED. Reimer: That Bylaw 2009-12, a bylaw to amend Bylaw 2008-07, the Official Community Plan, be read a second time. CARRIED. _____ _____ Regular Meeting Monday, July 20, 2009 Page 5
Give 3rd Reading
260.2009 3rd Reading 261.2009
Greve: That Bylaw 2009-12 be given third reading at this meeting. CARRIED UNANIMOUSLY. Helmuth: That Bylaw 2009-12, a bylaw to amend Bylaw 2008-07, the Official Community Plan, be read a third time and finally adopted. CARRIED.
Bylaw 2009-13 – A Bylaw to Amend Bylaw 2008-08, the Zoning Bylaw 1st Reading 262.2009 Bylaw, 2nd Reading 263.2009 be
Janzen: That Bylaw 2009-13, a bylaw to amend Bylaw 2008-08, the Zoning be read a first time. CARRIED. Hinz: That Bylaw 2009-13, a bylaw to amend Bylaw 2008-08, the Zoning Bylaw, read a second time. CARRIED.
Give 3rd Reading 264.2009 Corbett: That Bylaw 2009-13 be given third reading at this meeting. CARRIED UNANIMOUSLY. 3rd Reading 265.2009 Bylaw,
Reimer: That Bylaw 2009-13, a bylaw to amend Bylaw 2008-08, the Zoning be read a third time and finally adopted. CARRIED.
Bylaw 2009-14 – A Bylaw to Provide for Incurring a Debt 1st Reading 266.2009 first 2nd Reading 267.2009
Greve: That Bylaw 2009-14, a bylaw to provide for incurring a debt, be read a time. CARRIED. Helmuth: That Bylaw 2009-14, a bylaw to provide for incurring a debt, be read a second time. CARRIED. _____ _____ Regular Meeting Monday, July 20, 2009 Page 6
Give 3rd Reading 268.2009 Janzen: That Bylaw 2009-14 be given third reading at this meeting. CARRIED UNANIMOUSLY.
3rd Reading 269.2009 third
Hinz: That Bylaw 2009-14, a bylaw to provide for incurring a debt, be read a time and finally adopted. CARRIED.
Railway Property Nuisance Weeds 270.2009 Hinz: That the Town proceed with spraying the weeds along the railway property and Carlton Trail be billed for the same. CARRIED. Adjourn 271.2009
Corbett: That the meeting be adjourned at 9:25 p.m.
___________________________ ________________________________ Mayor Doug Knoll
CARRIED.
Town Administrator Nicole LaChance
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