Pm-partners Group P3o Presentation

Helping you deliver results through leading project services...

P3O® Information Session Portfolio, Programme and Project Offices Tracey Copland, PMP

Education | Consultancy | Delivery | Resourcing

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Management Of Client Projects

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Broad Range of Project & Programme Management Education Solutions

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Business Analysis Education

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Consulting to Enhance Capabilities, Processes & Systems

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Methodologies, Programme Management, Portfolio Management & PMO

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Project Management Contracting & Recruitment

Profile: Over 60 experienced consultants and facilitators managing more than 300 engagements each year in most industry sectors throughout Australia, Asia & Europe. Endorsements:

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Agenda ƒ Introduction ƒ What is P3O®? ƒ The Value Proposition ƒ Where to next? ƒ Questions

P3O® is a Registered Trade Mark of the Office of Government Commerce. The Swirl logo™ is a Trade Mark of the Office of Government Commerce

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Introduction

ƒ Projects? ƒ Programmes? ƒ Who wants to ensure the best mix of projects and programmes to achieve strategic goals? ƒ Do you ever experience a gap between strategy and the delivery?

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Consider…

How do we bridge that gap between strategy/policy makers AND the delivery arm of our organisation?

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P3O…? Project Office Project Support Office PSO

Programme Office

PMO

Enterprise PMO

P3O®

Project Management Office

Programme Management Office © PM-Partners group. All rights reserved

What is P3O? ƒ P3O = Portfolio, Programme and Project Offices ƒ A decision enabling/delivery support model ƒ May be a single permanent office ƒ May be through a linked set of offices

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P3O provides… ƒ Universally applicable guidance to enable successful: à Establishment, à Development/re-energizing à Maintenance of portfolio, programme and project offices

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Consider…

“Right now our projects, and our project managers, need the help, support and guidance of a good PMO. Just make sure that your PMO’s focus is the right one for your business”. P. Taylor, Director of PMO, Siemens PLM Software, UK

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High Level Functions and Services of a P3O Model

Planning (Portfolio)

Delivery (Programme and Project)

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Centre of Excellence (COE)

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Planning Functions

Planning (Portfolio)

Portfolio build, prioritization, analysis and reporting Programme and project set up and closure Stakeholder engagement and communications Planning and estimating Capacity planning and resource management Benefits realization management Performance monitoring

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Delivery Functions

Delivery (Programme and Project)

Monitor, review and reporting Risk, issue and change management Finance Commercial (including supplier management) Quality assurance Information management (incl. configuration and management) Transition management Secretariat

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COE Functions

Centre of Excellence

Standards and methods (processes and tools) Internal consultancy Organizational learning and knowledge management People and skills

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P3O Enables… ƒ Informed senior management decision making on strategic alignment, prioritisation, and optimisation of resources ƒ Identification and realisation of business benefits ƒ Successful delivery of project outputs that enable benefits within time, cost and quality constraints

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The Value Proposition

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Consider…

“PMOs (under any name)…are continuing to be sought

out as a solution for better management of projects across a business division as well as entire enterprises”.

Source: Project Manager - Today, May 2009

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Consider…

“Anything that helps drive the PMO toward excellence is of value in today’s tough business/economic environment”.

Source: Project Manager - Today, May 2009

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The Value of a P3O (1) ƒ Maintains “big picture” understanding of business change ƒ Ensures right programmes and projects are launched ƒ Ensures things done well the first time ƒ Provides assurance, consistency, mentoring and single source reporting function ƒ Organizational view of resources and risk

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The Value of a P3O (2) ƒ Improves organizational accountability, decision-making, transparency and visibility ƒ Protects revenue and spend, enhancing value for money ƒ Facilitates change more effectively and efficiently ƒ Improves organizational programme and project delivery ƒ Protects reputation and stakeholder confidence

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How does P3O add value? ƒ Are we doing the right things? (Strategy) ƒ Are we doing things the right way? (Design) ƒ Are we getting the business benefits? (Value) ƒ Are we getting things done well? (Delivery)

© Crown Copyright 2008. Reproduced under Licence from OGC

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Where to next?

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P3O Foundation Workshop Objectives

ƒ To provide a good understanding of the programme and project support office functions ƒ To act as an informed member of a P3O ƒ To assist in developing an appreciation of the issues and challenges that face Programme and Project Managers

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Workshop Audience ƒ Those currently working in a programme/project office supporting the planning, monitoring and control of projects ƒ Those new to portfolio, programme or project office roles ƒ Those aspiring to a more senior role in the programme/project office ƒ Those requiring accreditation in P3O

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Foundation Workshop ƒ An Introduction to P3O ƒ Why have a P3O? ƒ P3O Models ƒ P3O Roles ƒ P3O Tools and Techniques ƒ P3O Implementation

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Accreditation Foundation Examination 40 minute, 50 question multiple-choice paper. Pass mark is 30/50 Aims to measure whether a candidate could act as an informed member of a P3O.

Practitioner Examination Exam format still to be determined Aims to measure whether a candidate could act as an informed member of a P3O and show they have a full understanding of how to justify, build and manage a P3O.

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Consider…

“Firms with a centrally-managed PMO experience a

higher degree of project and portfolio management in terms of people, processes, technology and financial management”.

Source: The Value of the Project Management Office, March 2009 – A survey conducted by Pole to Pole communications on behalf of CA © PM-Partners group. All rights reserved

Consider…

“…implementing a PMO in itself is not a panacea. Instead, it is a centralized PMO strategy that makes a difference.”

Source: The Value of the Project Management Office, March 2009 – A survey conducted by Pole to Pole communications on be half of CA © PM-Partners group. All rights reserved

Consider…

“Anything that helps drive the PMO toward excellence is of value in today’s tough business/economic environment”. Consider…

Source: Project Manager - Today, May 2009 © PM-Partners group. All rights reserved

Questions?

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Helping you deliver results through leading project services...

P3O® Information Session Portfolio, Programme and Project Offices Tracey Copland, PMP