Minutes 07-21-08 Swcd
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July 21, 2008
7:00 A.M.
ST. JOSEPH COUNTY SOIL AND WATER CONSERVATION DISTRICT MONTHLY BOARD MEETING 5605 U.S. 31 South, South Bend, Indiana 46614 574-291-7444, ext. 3 MINUTES I. CALL TO ORDER A meeting of the Board of Supervisors of the St. Joseph County Soil and Water Conservation District was called to order by John Dooms at 7:05 a.m. at 5605 U.S. 31 South, South Bend, IN 46614.
PRESENT John Dooms, Chairman Debbie Knepp John Kulwicki Troy Manges Sara McClaran Carole Riewe Richard Schmidt Dale Stoner Rafael Vega Dru Wrasse Paul Williams
ABSENT Dave Craft Rick Glassman* Jan Ivkovich* Melvin Kulwicki* Jim LaFree Chuck Lehman Joe Long Randy Matthys Gene Myers Phil Sutton PUBLIC Dan Fleming Jim Lake Gordan Millar Stacey Silvers EX-OFFICIO None
LEGISLATIVE LETTERS None
II. ADDITIONS TO AGENDA 1. Additions to Old Business: •
B. 2. Forestry Committee Report
2. Additions to New Business: •
None
III. INTRODUCTION Meeting commenced at 7:05 a.m.
IV. REGULAR BUSINESS A. MINUTES: The minutes were reviewed from the June meeting. The minutes were filed as presented.
B. TREASURERS REPORT: The Treasurer’s report was filed as presented. 1. Claim Approval: A recommendation and motion were made and seconded to approve Claim numbers 9435-9451. Motion carried.
C. SECRETARIES REPORT: 1. Corrections: None V. OLD BUSINESS A. WRITTEN REPORTS: 1. Field Office Report: The Field Office Report was distributed as a hand-out. 2. Rule 5/Rule 13 Report: The Rule5/Rule 13 Report was distributed as a hand-out. • The MS4 Conservationist position has been filled by Katherine Meyer, who will be
•
starting on Monday, August 11, 2008. Her background check has been submitted. A recommendation and motion were made and seconded to pay the $120.00 fee for Katherine Meyer’s background check. Motion carried. The plan for the wastewater treatment plant has been approved. The plant is supposed to be operational by December.
B. COMMITTEE REPORTS: 1. Education: •
• •
Dru Wrasse reported on the Education Symposium. The presentations were excellent and overall the symposium was a good experience. “No Child Left Inside” Day will be held on October 3rd. A recommendation and motion were made and seconded to approve the education program’s 2008-2009 school year fees. Motion carried.
3. Forestry: •
The Forestry Committee is currently trying to finalize the tree selection. For the 20082009 Tree Sale, the committee will be staying with 21 species. Last year 30,800 trees were ordered. This year the quantity ordered will be cut-back to 26,300. Also 3,600 pachysandra will be ordered. There will be a tree planting seminar in the spring. Overall, there will be a slight price increase from last year (which has been passed on by the nurseries).
C. FLOODING UPDATE: • •
Debbie Knepp gave a picture presentation showing flood damage at Indiana farms. Jim Lake was in attendance advised the board that it only takes one farmer to designate a county as a disaster flood zone. He also presented an updated county disaster flood map. At this time there is no real need for assistance in St. Joseph County. However, if any needs become available, the appropriate application will be filed. A report identifying any needs must be submitted by August 1, 2008. A recommendation and motion were made and seconded to post a flyer/sign-up sheet at the St. Joseph County 4-H Fair notifying St. Joseph County landowners of the flooding application process (by August 1st). Motion carried.
D. 49th ANNUAL MEETING: •
The Scottish Rite (located in downtown South Bend, by Memorial Hospital) and The Skillet (Catering) have been chosen for the 49th Annual Meeting. Tom Turpin has been chosen as the guest speaker (the topic will be chosen at a later date). We have received a discounted rental of The Scottish Rite for $400 and the catering at this time for 120
guests is $1,455.60 (this could change depending upon the number in attendance). The Annual Meeting will be held on Friday, January 30, 2009, with an alternate date of Friday, February 6, 2009. A recommendation and motion were made and seconded to hold the Annual Meeting at The Scottish Rite with The Skillet as the caterer and Tom Turpin as the guest speaker. Motion carried.
E. CWI WINTER MEETING: •
The meeting will be held at the Newton Center in Lakeville (also known as the Old Lakeville School Project). The date has been narrowed down to the last 2 weeks in February, and will be determined by the speakers’ schedules. The day will consist of main speakers and break-out sessions along with professional booths and lunch. Debbie Knepp reviewed the meeting topics along with CEC credits.
F. SWCD BUSINESS PLAN: • The completed Business Plan was distributed to all in attendance at the meeting. In total, 300 copies of the Business Plan were made.
VI. NEW BUSINESS A. SCHEDULES: Distributed as a hand-out. •
Please note that next month’s board meeting will be in the evening.
B. CWI GRANT APPLICATIONS: •
Jim Lake was in attendance and presented information regarding the next CWI Grant. Up to $10,000 can be requested for expenditure during 2009 on a cost-share incentive program to introduce sediment reduction. The application is due September 5, 2008. The awards will be issued during the month of October.
C. CONSERVATION FARMER OF THE YEAR: •
William Lappin was submitted for Conservation Farmer of the Year. The original person selected fell-through due to issues with no-residue.
D. EQIP: •
•
In 1996 part of the EQIP program allowed for grants to be given to certain areas with issues in particular watersheds. In return, field days were held with the grants given. The RC&D has been holding $1,900 of ours for several years (which is the balance of one of our grants). With the additional funds, a field day covering the topics of Manure and Residue Management will be held. More information will be presented as the field day is planned. Troy and Rafael will attend the EQIP meeting on August 12th at 9:00 a.m. in Goshen at the fairgrounds.
E. NRCS DVD: •
A new DVD, promoting the NRCS & Conservation, was viewed at the Board Meeting.
VI. PRIVILEGE OF THE FLOOR •
•
Jim Lake – 1.) A leadership retreat will be held in Fort Wayne September 5 & 6, for supervisors. The subject matter is on communications. The training is reimbursable through the training incentive grant. 2.) Jim also had extra copies on-hand of the PowerPoint presentation from the board of accounts training that Troy and Sara attended. Dan Fleming – Distributed flyers for “Deer Day” and the “Venison Workshop”
•
Carole Riewe presented Stacey Silvers to the Board. A recommendation and motion were made and seconded to accept Stacey Silvers as an Associate Supervisor. Motion carried.
VII. ADJOURNMENT Meeting adjourned at 8:25 a.m. Submitted, Sara K. McClaran Treasurer
7:00 A.M.
ST. JOSEPH COUNTY SOIL AND WATER CONSERVATION DISTRICT MONTHLY BOARD MEETING 5605 U.S. 31 South, South Bend, Indiana 46614 574-291-7444, ext. 3 MINUTES I. CALL TO ORDER A meeting of the Board of Supervisors of the St. Joseph County Soil and Water Conservation District was called to order by John Dooms at 7:05 a.m. at 5605 U.S. 31 South, South Bend, IN 46614.
PRESENT John Dooms, Chairman Debbie Knepp John Kulwicki Troy Manges Sara McClaran Carole Riewe Richard Schmidt Dale Stoner Rafael Vega Dru Wrasse Paul Williams
ABSENT Dave Craft Rick Glassman* Jan Ivkovich* Melvin Kulwicki* Jim LaFree Chuck Lehman Joe Long Randy Matthys Gene Myers Phil Sutton PUBLIC Dan Fleming Jim Lake Gordan Millar Stacey Silvers EX-OFFICIO None
LEGISLATIVE LETTERS None
II. ADDITIONS TO AGENDA 1. Additions to Old Business: •
B. 2. Forestry Committee Report
2. Additions to New Business: •
None
III. INTRODUCTION Meeting commenced at 7:05 a.m.
IV. REGULAR BUSINESS A. MINUTES: The minutes were reviewed from the June meeting. The minutes were filed as presented.
B. TREASURERS REPORT: The Treasurer’s report was filed as presented. 1. Claim Approval: A recommendation and motion were made and seconded to approve Claim numbers 9435-9451. Motion carried.
C. SECRETARIES REPORT: 1. Corrections: None V. OLD BUSINESS A. WRITTEN REPORTS: 1. Field Office Report: The Field Office Report was distributed as a hand-out. 2. Rule 5/Rule 13 Report: The Rule5/Rule 13 Report was distributed as a hand-out. • The MS4 Conservationist position has been filled by Katherine Meyer, who will be
•
starting on Monday, August 11, 2008. Her background check has been submitted. A recommendation and motion were made and seconded to pay the $120.00 fee for Katherine Meyer’s background check. Motion carried. The plan for the wastewater treatment plant has been approved. The plant is supposed to be operational by December.
B. COMMITTEE REPORTS: 1. Education: •
• •
Dru Wrasse reported on the Education Symposium. The presentations were excellent and overall the symposium was a good experience. “No Child Left Inside” Day will be held on October 3rd. A recommendation and motion were made and seconded to approve the education program’s 2008-2009 school year fees. Motion carried.
3. Forestry: •
The Forestry Committee is currently trying to finalize the tree selection. For the 20082009 Tree Sale, the committee will be staying with 21 species. Last year 30,800 trees were ordered. This year the quantity ordered will be cut-back to 26,300. Also 3,600 pachysandra will be ordered. There will be a tree planting seminar in the spring. Overall, there will be a slight price increase from last year (which has been passed on by the nurseries).
C. FLOODING UPDATE: • •
Debbie Knepp gave a picture presentation showing flood damage at Indiana farms. Jim Lake was in attendance advised the board that it only takes one farmer to designate a county as a disaster flood zone. He also presented an updated county disaster flood map. At this time there is no real need for assistance in St. Joseph County. However, if any needs become available, the appropriate application will be filed. A report identifying any needs must be submitted by August 1, 2008. A recommendation and motion were made and seconded to post a flyer/sign-up sheet at the St. Joseph County 4-H Fair notifying St. Joseph County landowners of the flooding application process (by August 1st). Motion carried.
D. 49th ANNUAL MEETING: •
The Scottish Rite (located in downtown South Bend, by Memorial Hospital) and The Skillet (Catering) have been chosen for the 49th Annual Meeting. Tom Turpin has been chosen as the guest speaker (the topic will be chosen at a later date). We have received a discounted rental of The Scottish Rite for $400 and the catering at this time for 120
guests is $1,455.60 (this could change depending upon the number in attendance). The Annual Meeting will be held on Friday, January 30, 2009, with an alternate date of Friday, February 6, 2009. A recommendation and motion were made and seconded to hold the Annual Meeting at The Scottish Rite with The Skillet as the caterer and Tom Turpin as the guest speaker. Motion carried.
E. CWI WINTER MEETING: •
The meeting will be held at the Newton Center in Lakeville (also known as the Old Lakeville School Project). The date has been narrowed down to the last 2 weeks in February, and will be determined by the speakers’ schedules. The day will consist of main speakers and break-out sessions along with professional booths and lunch. Debbie Knepp reviewed the meeting topics along with CEC credits.
F. SWCD BUSINESS PLAN: • The completed Business Plan was distributed to all in attendance at the meeting. In total, 300 copies of the Business Plan were made.
VI. NEW BUSINESS A. SCHEDULES: Distributed as a hand-out. •
Please note that next month’s board meeting will be in the evening.
B. CWI GRANT APPLICATIONS: •
Jim Lake was in attendance and presented information regarding the next CWI Grant. Up to $10,000 can be requested for expenditure during 2009 on a cost-share incentive program to introduce sediment reduction. The application is due September 5, 2008. The awards will be issued during the month of October.
C. CONSERVATION FARMER OF THE YEAR: •
William Lappin was submitted for Conservation Farmer of the Year. The original person selected fell-through due to issues with no-residue.
D. EQIP: •
•
In 1996 part of the EQIP program allowed for grants to be given to certain areas with issues in particular watersheds. In return, field days were held with the grants given. The RC&D has been holding $1,900 of ours for several years (which is the balance of one of our grants). With the additional funds, a field day covering the topics of Manure and Residue Management will be held. More information will be presented as the field day is planned. Troy and Rafael will attend the EQIP meeting on August 12th at 9:00 a.m. in Goshen at the fairgrounds.
E. NRCS DVD: •
A new DVD, promoting the NRCS & Conservation, was viewed at the Board Meeting.
VI. PRIVILEGE OF THE FLOOR •
•
Jim Lake – 1.) A leadership retreat will be held in Fort Wayne September 5 & 6, for supervisors. The subject matter is on communications. The training is reimbursable through the training incentive grant. 2.) Jim also had extra copies on-hand of the PowerPoint presentation from the board of accounts training that Troy and Sara attended. Dan Fleming – Distributed flyers for “Deer Day” and the “Venison Workshop”
•
Carole Riewe presented Stacey Silvers to the Board. A recommendation and motion were made and seconded to accept Stacey Silvers as an Associate Supervisor. Motion carried.
VII. ADJOURNMENT Meeting adjourned at 8:25 a.m. Submitted, Sara K. McClaran Treasurer
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