Mar-2007-1

MINUTES OF THE MEETING OF THE GOVERNING BODY OF PELICAN BAY MARCH I3.2OO7

On the l3th day of March, 2007thecouncilof the city of PelicanBay convenedin a regular meeting,the samebeingopento the public at a regular meetingplace thereof,in the City Hall, and noticeof saidmeetinghavingtime, placeand subject thereof,having beenpostedas prescribedin article 6261-17V.S. C.S. 1. CALL THE MEETING TO ORDER. MayorReedopenedthe meetingat 6:35p.m. 2, ROLL CALL AND DECLARE A QUORUM. Alderman(s)R.Reed,Sparks,Tolbert,HubbertandMcWhorterall present. 3. PLEDGE OF ALLEGIANCE. MayorReedled the Pledge. 4. CLOSE FOR WORKSHOP. Sandymadethemotionto closefor workshopsession. R.Reed2no. 5 for 0 opposed Closedat 6:37p.m. Regularmeetingreconvened at 6:58p.m. 5. CALL TO ORDER. 6. CITIZEN PARTICIPATION TinaRobertson, Jim Kenny,MarlynHawkins,David SheffieldandBrendaScott. 7. REVIEW AND APPROVE THE CITY MINUTES FOR THE FEBRUARY I3,2OO7AND THE SPECIAL MEETING FEBRUARY 20,2007. Sandymadethe motion to approvethe minutesfor February13,2007 and Februarv 20.2007. Jimmy)"d. 5 for 0 against 8. MAYOR'S REPORT Completewell and startedon 2ndwell. Grant not approved, have sent letter to apply 9. REVIEW, DISCUSS, AND APPROVE SALES OF EQUIPMENT FOR THE FIRE DEPARTMENT.

After discusssionof the saleof the brushtruck, tankerto do an on-line auction with Rene Bates at 8o/o,Staceymade the motion to acceptthe salesof equipment for the fire department. Renee2no. 5 for 0 opposed 10. DISCUSS AND APPROVE THE POSITION OF AN UNPAID POSITION OF FIRE MARSHALL. Sandymadethe motion to approvethe position of an unpaid position of fire marshal and Mike Stark begin working. Stacey2nd 5 for 0 opposed 11. F'IRE DEPARTMENT REPORT R.Reedmadethe motion to acceptthe fire departmentreport. Jimmy 2nd 5 for 0 opposed 12. POLICE DEPARTMENT/CODE ENFORCEMENT REPORT Jimmy made the motion to acceptthe police department/codeenforcementreport. Sandy2nd 5 for 0 opposed 13. REVIEW, DISCUSS AND APPROVE AUCTION OF VEHICLES SEIZED UNDER CHAPTER 59 OF THE TEXAS CODE OF CRIMINAL PROCEDURES AS WELL AS VEHICLES FORFEITED TO THE CITY OF PELICAN BAY. After discussiionof the vehiclesseized,amendline item to enter contractat l2o/o on-line auction, Sandymadethe motion to approvethe auctionof vehiclesseized under chapter59 of the TexasCode of Criminal Proceduresas well as vehicles forfeited to the citv of PelicanBav. R. Reed2nd 4 for 1 opposed 14. DISCUSS,APPROVCE AND DESIGNATE A "CLEAN UP WEEKEND". Sandy ma{e the motion to designatea clean up weekend to be determined. R.Reed2no 5 for 0 opposed 15. REVIEW, DISCUSS AND APPROVE GARRY BUSH CSENDES, CPA AS THE CITY AUDTOR. After discussion Staceymade the motion to acceptGatry Bush Csendesas the city auditor with the price of $4000.00per water audit and $4000.00per general fund audit. Sandy2nd. 5 for 0 opposed

16.REVIEW, DISCUSSAND APPROVEAT NO COST TO THE CITY, THE EMPLOYEES TO BE OFFEREDAF'LECINSURANCE. After discussion with ShawnHolmesof Aflec, Jimmymadethe motionto accept that all employeeswill be offeredAflec insurance. Sandy2nd 5 for 0 opposed 17.REVIEW, DISCUSSAND APPROVETHE APPOINTMENT OF PATTY NEAL TO CITY SECRETARYAND COURT CLERK. Reneemadethemotionto tableuntil executivesession. Sandy 2nd.

5 for 0 opposed 18.REVIEW, DISCUSSAI\D APPROVETHE ON-LINE BANKING TO VERIFY BAL,{NCES. Reneemadethe motion for the Mayor,Mayor pro-tem,city secretary,auditorto be ableto usethe on-linebankineto verify balances. R.Reed2nd. 5 for 0 opposed 19. REVIEW, DISCUSS AND APPROVE FOR MATCHING FUNDS FROM THE CITY TO GO TOWARDS THE CITY PARK. R.Reed made the motion to match the funds from the city to go towards the city park. Sandy2no 5 for 0 opposed 20. REVIEW, DISCUSS AND APPROVE THE PAY INCREASE FOR THE MUNICIPAL JUDGE, BILL LANE TO $750.00. Jimmy made the motion to raiseJudgeLane to $750.00. Stacey2nd 5 for 0 opposed 21. REVIEW, DISCUSS AND APPROVE THE APPOINTMENT OF JAMES WILSON AS THE ASSOCIATE JUDGE. Jimmy madethe motion to appointJamesWilson as the AssociateJudge. Sandy2no 5 for 0 opposed 22. REVIEW, DISCUSS AND APPROVE THE OFFICE OF RURAL COMMUNITY AFFAIRS APPLICATION. No action taken 23. ADJOURN FOR EXECUTIVE SESSION. Adjournedat 9:10 p.m.

Reconvened at9:34p.m. 24.ACTION ON ANY MATTER LISED FOR DILIBERATION IN THE EXECUTIVE SESSION. JimmymSdethe motionto appoint PattyNeal ascity secretary/court clerk. Sandy2no 5 for 0 opposed Sandymadethe motion for RobertPorterbe a reserveofficer. Jimmy 2nd 5 for 0 opposed 25. CITIZEN PARTICIPATION. None 26.ADJOURNMENT. Sandymadethe motion for adjourn, Jimmy2no. 5 for 0 opposed Meetingadjournedat9:37p.m.

PASSEDAND APPROVED THIS THE

DAY OF APRIL ,2007.

APPROVED:

ATTEST:

Mayor

City Secretary

NOTICE OF AN OPEN HEARING AND A MEETING OF THE GOVERNINGBODY OF PELIC]ANBAY MARCH 10.2007 I.

CALLTOORDER

rHE MEETTNG rs .ALLED ro 2.

'RDER

Ar (a :!Cro.*.

ROLLCALLANDDECLARE QUORUM.

srAsr t'lo*o"

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MEMBERS PRESENT. I DECLARE A QUORUM. WORKSHOP SESSION- 6:30 P.M. DISCUSSION OF' CONSENT AGENDA DO I HAVE A MOTION FOR A SHORT RECESS? I HAVE A MOTION FROM ALDERMAN

ALDERMAN TO

VOTE:

BREAK IN MEETING

AND A SECOND BY

FOR

OPPOSED

P.M. SESSION- 6:45 P.M.

/ THE REGULAR MEETING IS CALLED TO ORDER AT V. 3.

PLEDGEOFALLEGIANCE:

AT THIS TIME I'LL ASK

4. A.

TO LEAD THE PLEDGE OF ALLEGIANCE.

CONSENTAGENDA: REVIEW AND APPROVE THE CITY COUNCIL MINUTES FOR THE PREVIOUSMEETINGS.

I HAVE A MOTION FROM ALDERMAN

VOTE: ,t /

TO: i-

AND A SECOND FROM ALDERMAN

FOR _OPPOSED

MAYOR'S REPORT I HAVE A MOTION FROM ALDERMAN TO: ALDERMAN

VOTE:

6.

7/7 -/5 P.M.

FOR

ABSTAIN

AND A SECOND FROM OPPOSED

FIRE DEPARTMENT ACTTVITY REPORT.

CHIEF STETZEL WILL YOU PRESENT YOUR REPORT?

OBSTAIN

M A Y IH A VE AMOT ION ?

ALDERMAN . ) YhAND A SEC6ND FR9M

I HAVE A MOTION 1 , ,A?M ALDERMAN S

./ VOTE: ---------------_ 5 FOR

OPPOSED

ABSTAIN

7. POLICE /CODE ENFORCEMENTACTIVITY REPORT. OF'F'ICERSHEFFIELD WILL YOU PRESENTYOUR REPORT? M A Y I H A VE AMOT ION ?

r HAVEA MoTroNFRoMALDERMAT{1fu;ALDERM4| hLq^trdi -FoR_ VoTE: ----:<

oPPoSED

AND A SECOND FROM

ABSTAIN

8. WATER REPORT M A YIH AV EA M O T ION ?

5il n"o"* M^Nfr , L^.-ANDA sECoND FR'M o:

OPPOSED

ABSTAIN

9. AUDTOR GARRY BUSH CENDESREPORT. M A YIH AV EA M O T ION ?

AND A SECONDFROM

I HAVE A MOTION FROM ALDERMAN ALDERMAN-

VOTE:

TO:

FOR

OPPOSED

ABSTAIN

10. REVIEW REPORT ON THE CITY PARK PROGRESS. M A Y IH A VE AMOT ION ?

I HAVE A MOTION FROM ALDERMAN_\II&_AND ALDERMAN

A SECONDFROM

TO:

vorn : _3_F&_oPPosED_ABSTATN REVIEW, DISCUSSAND APPROVE PURCHASEOF TANK MATERIALS. M AY IT IAV EA M O T ION ? i1

I HAVE A MOTION FROM ALDERMAN#4gI'-\4|ID ALDERMAN-FoR--e) TO: ABSTAIN oPPOSED vorE: 5 CITY HALL.

l"J QL=- /-'frk

A SECONDFROM

MINUTES OF THE MEETING OF'THE GOVERNING BODY OF PELICAN BAY MARCH I3.2OO7

On the 13thday of March, 2007thecouncilof the city of PelicanBay convenedin a regular meeting,the samebeingopento the public at a regular meetingplace thereof,in the City Hall, and noticeof saidmeetinghavingtime, placeand subject thereof,having beenpostedas prescribedin article 6261-17V.S. C.S. 1. CALL THE MEETING TO ORDER. MayorReedopenedthe meetingat 6:35p.m. 2. ROLL CALL AND DECLARE A QUORUM. Alderman(s)R.Reed,Sparks,Tolbert,HubbertandMcWhorterall present. 3. PLEDGE OF ALLEGIANCE. MayorReedled thePledge. 4. CLOSE FOR WORKSHOP. Sandymadethe motionto closefor workshopsession. R.Reed 2nd.

5 for

0 opposed

Closedat 6:37p.m. Regularmeetingreconvened at 6:58p.m. 5. CALL TO ORDER. 6. CITIZENPARTICIPATION Tina Robertson, Jim Kenny,MarlynHawkins,David SheffieldandBrendaScott. 7. REVIEW AND APPROVE THE CITY MINUTES FOR THE FEBRUARY 13,2007AND THE SPECIAL MEETING FEBRUARY 20,2007. Sandymadethemotionto approvetheminutesfor February13,2007and Februarv 20.2007. Jimmyind. 5 for 0 against 8. MAYOR'S REPORT Completewell andstartedon 2ndwell. Grantnot approved,havesentletterto apply 9. REVIEW, DISCUSS,AND APPROVESALES OF EQUIPMENT FOR THE FIRE DEPARTMENT.

After discusssionof the saleof the brushtruck,tankerto do an on-lineauction with ReneBatesat 8%o,Staceymadethe motionto acceptthe salesof equipment for the fire department. Renee2no. 5 for 0 opposed 10.DISCUSSAND APPROVE THE POSITION OF AN UNPAID POSITION OF FIRE MARSHALL. Sandymadethe motionto approvethepositionof an unpaidpositionof fire marshalandMike Starkbeginworking. Stacey2nd 5 for 0 opposed 1I. FIRE DEPARTMENT REPORT R.Reedmadethe motionto acceptthe fire department report. Jimmy2nd 5 for 0 opposed 12.POLICE DEPARTMENT/CODEENFORCEMENT REPORT Jimmymadethemotionto acceptthepolicedepartment/code enforcement report. Sandv 2nd

5 for 0 opposed 13.REVIEW, DISCUSSAND APPROVEAUCTION OF VEHICLES SEIZED UNDER CHAPTER 59 OF THE TEXAS CODE OF CRIMINAL PROCEDURESAS WELL AS VEHICLES FORFEITED TO THE CITY OF PELICAN BAY. After discussiion of thevehiclesseized,amendline itemto entercontractat 12o/o on-lineauction,Sandymadethe motionto approvethe auctionof vehiclesseized underchapter59 of the TexasCodeof CriminalProcedures aswell asvehicles forfeitedto the citv of PelicanBay. R. Reed 2nd

4 for 1 opposed 14.DISCUSS,APPROVCE AND DESIGNATEA "CLEAN UP WEEKEND'" Sandymadethe motionto designatea cleanup weekendto be determined. R.Reed2nd 5 for 0 opposed 15.REVIEW, DISCUSSAND APPROVEGARRY BUSH CSENDES,CPA AS THE CITY AUDTOR. asthe After discussion Staceymadethemotionto acceptGarryBushCsendes city auditorwith the priceof $4000.00perwaterauditand$4000.00per general fund audit. Sandy 2nd. 0 opposed 5 for

16.REVIEW, DISCUSSAND APPROVEAT NO COST TO THE CITY, THE EMPLOYEES TO BE OFFEREDAFLEC INSURANCE. After discussionwith ShawnHolmesof Aflec, Jimmy madethe motionto accept thatall employees will be offeredAflec insurance. Sandy 2nd

5 for 0 opposed 17.REVIEW, DISCUSSAND APPROVETHE APPOINTMENT OF PATTY NEAL TO CITY SECRETARYAND COURT CLERK. Reneemadethe motionto tableuntil executivesession. Sandy2nd. 5 for 0 opposed 18.REVIEW, DISCUSSAND APPROVETHE ON-LINE BANKING TO VERIFY BALANCES. Reneemadethe motion for the Mayor,Mayor pro-tem,city secretary,auditorto be ableto usethe on-linebankingto verify balances. R.Reed 2nd.

5 for

0 opposed

19.REVIEW, DISCUSSAND APPROVEFOR MATCHING FUNDSFROM THE CITY TO GO TOWARDS THE CITY PARK. R.Reedmadethe motionto matchthe fundsfrom the city to go towardsthe city park. Sandy 2nd

5 for

0 opposed

20. REVIEW, DISCUSSAND APPROVETHE PAY INCREASE FOR THE MUNICIPAL JUDGE, BILL LANE TO $750.00. Jimmvmadethe motionto raiseJudeeLaneto $750.00. Stacey 2nd

5 for 0 opposed 21.REVIEW, DISCUSSAND APPROVETHE APPOINTMENT OF JAMES WILSON AS THE ASSOCIATEJUDGE. Jimmymadethe motionto appointJamesWilsonasthe AssociateJudge. Sandy 2no

5 for 0 opposed 22. REVIEW. DISCUSSAND APPROVETHE OFFICE OF RURAL COMMUNITY AFFAIRS APPLICATION. No actiontaken 23. ADJOURN FOR EXECUTIVE SESSION. Adjournedat 9:10p.m.

NOTICE OF AN OPENHEARING AND A MEETING OF THE GOVERNING BODY OF PELICAN BAY Noticeis herebygiventhata regularmeeting of theCityCouncilof theCityof Pelican Baywill beheldon Tuesday, March13,2007at 7:00P.M.in theCityHall at 1300Pelican Circle,Pelican Bay,Texas, at whichtimethefollowingsubjects will bediscussed, to wit: 1.

CA LL T OOR D E R

2.

ROLLCALLANDDECLARE QUORUM. WORKSHOP SESSION - 6:30 P.M. Discussionof Consent Agenda Items. SESSION - 7:00 P.M.

3.

PLEDGEOFALLEGIANCE

4.

CITIZENPARTICIPATION.

5.

CONSENTAGENDA: A.

REVIEW AND APPROVETHE CITY COUNCIL MINUTES FOR FEBRUARY I3,2OO7AND THE SPEICAIL MEETING ON FEBRUARY20.2007.

6.

MAYOR'S REPORT.

7.

REVIEW, DISCUSS,AND APPROVESALESOF EQUIPMENT FOR THE FIRE DEPARTMENT,

8.

DISCUSSAND APPROVETHE POSITIONOF AN UNPAID POSITIONOF FIRE MARSHALL.

9.

FIREDEPARTMENTREPORT

IO. POLICE DEPARTMENT/ CODE ENFORCEMENTREPORT. I I. REVIEW. DISCUSSAND APPROVE AUCTION OF VEHICLES SEIZED UNDER CHAPTER 59 OF THE TEXAS CODE OF CRIMINAL PROCEDURESAS WELL AS VEHICLES FORFEITED TO THE CITY OF PELICAN BAY. 12. DISCUSS,APPROVEAND DESIGNATEA "CLf,AN UP WEDKEND". 13. REVIEW DISCUSSAND APPROVEGARRY BUSHCSENDES.CPA AS THE CITY AUDTOR. 14. REVIEW, DISCUSSAND APPROVE AT NO COSTTO THE CITY, THE EMPLOYEES TO BE OFFERED AFLEC INSURANCE.

15. REVIEW, DISCUSS,AND APPROVETHE APPOINTMENT OF PATTY NEAL TO CITY SECRETARYAND COURT CLERK. 16. REVIEW. DISCUSS,AND APPROVE THE ON-LINE BANKING TO VERIFY BALANCES. 17. REVIEW, DISCUSS,AND APPROVE.FOR MATCHING FUNDSFROM THE CITY TO GO TOWARDSTHE CITY PARK. 18. REVIEW, DISCUSS,AND APPROVETHE PAY INCREASEFOR THE MUNICIPAL JUDGE,BILL LANE TO $750.00. 19. REVIEW, DISCUSS,AND APPROVETHE APPOINTMENT OF JAMES WILSON AS THE ASSOCIATE JUDGE. 20. REVIEW, DISCUSS,AND APPROVETHE OFFICE OF RURAL COMMUNITY AFFAIRS APPLICATION.

21, EXECUTIVE SESSIONPURSUANTTO SECTION 1'I.074,PERSONNELLMATTERS, TO DELTBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT,DUTIES,DISCPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE,TO-WIT: FOR PATTY NEAL, ROBERT PORTER. 22. ACTION ON ANY MATTER LISTED FOR DELIBERATION IN THE EXECUTIVE SESSION. 23. CITIZENPARTICIPATION. 24. ADJOURNMENT. I, theundersigned authority,do herebycertifythattheaboveNoticeof Meetingof theGoverning Bodyof theCity of pelicanBayis a trueandcorrectcopyof saidNoticeandthatI posteda trueandcorrectcopyofsaidNoticeon thebulletinboard,in theCity Hall in Pelican Bay'Texas,a placeconvenient andreadilyaccessible to thegeneral publicat all timesandsaidnoticewasposted on February gt h, 2007' at 5 :0 0 O' c lP o .M c k .,a n d re m a i n e d sopostedconti nuousl yforatl eastT2hoursprecedi ngthesc heduledt im eof t hem e

Datedthis the 9th day of MARCH ,2007. ThomasTolbert,Mayor Pro-Tem City of PelicanBay

NOTICE OF AN OPEN HEARING AND A MEETING OF THE GOVERNINGBODY OF PELICAN BAY MARCH 13.2007 1.

CA L L T OOR D E R

THE MEETING IS CALLED TO ORDER AT

2.

ROLLCALLANDDECLAREQUORUM.

*f*r, srAsr "4.rNnv (O

P.M.

*E*"ERS

4**/*ncrNA

-

PRESENT. I DECLARE A QUORUM.

W"*ta,

WORKSHOPSESSION- 6:30P.M. DISCUSSIONOF CONSENTAGENDA DO I HAVE A MOTION FOR A SHORT RECESS? I HAVE A MOTION FROM ALPERMAN -J AND A SECONDBY ALDERMAN t-r FOR____II_OPPOSED_ TO_VOTE:

V-L

\J

BREAKrNMEETTN c (r,'31e.v. SESSION- 7:00P.M.

/ptnocE

0sr

oFALLEGTANCE:

AT THIS TIME I'LL ASK -IO*^

TO LEAD THE PLEDGEOF ALLEGIANCE.

CITIZEN PARTICIPATION.

ARE THERE ANY CONCERNSFROM CTTTZNNS? I 5.

CONSENTAGENDA;

A. REVIEW AND APPROVETHE CITY COUNCIL MINUTES FOR THE PREVIOUSMEETINGS.

IHAVEAMoTIoNFRoMALDERMA-@sNDASECoNDFRoMALDERMAN

6. REVIEW AND APPROVETHE SALESOF EQUIPMENT FOR THE FIRE DEPARTMENT.

/\ "lVN"V

MAYI HAVEA MOTION?

\r'

r HAVE A MOTTONFROM ALDERMA*-wND ALDERMANW--JlLTo: _

A SECONDFROM

vorE:_FoF--A_oer

([email protected];r - . ,t ot

7. REvIEw ANDAppRovE THE posITIoN oF AN uNpArDposrrroN oF FrREMARSHALL. ()rO* MAYIHAVEAMOTION? I HAVE A MOTION FR.M ALDERMA ALDERMI * \t,tKD , ,)-NFROM ALDERMAN9&-.(-V TO, ,_voTE: _FOR__2_OPPOSED r',/ ABSTAIN 6.

A sECoNDFR.M

FIRE DEPARTMENT ACTIVITY REPORT.

CHIEF STETZEL WILL YOU PRESENT YOUR REPORT? M A Y I HA V EA M O T ION ? 4t

r HA'E A MorroNFR'M ALDERMA* FR'M ALDERMAN ft.,u9ff*D A sECoND TO:

.o*5

VOTE:

7.

oPPosED D

^BSrArN

POLICE DEPARTMENT/CODEENFORCEMENTREPORT.

MAY I HAVE A MOTION?

./

t I HAVEA MorIoN FRoM ALDERMA* i.) U 4tV t--

,V"A \)

la

J

ANDA SECoNDFRSM ALDERMA*YA1f

TO:

vorE: 5

,o*

@rAPPosED ?

ABSTATN

REVIEW,DISCUSSAND APPROVEAUCTION OF VEHICLES SEIZED UNDER CHAPTER 59 OF THE TEXAS CODE OF CRIMINAL PROCEDURESAS WELL AS VEHICLES FORFEITED TO THE CITY OF PELICAN BAY.

8.

M A Y I HAV EA M O T ION ? I HAVE A MOTIONFROM

ALDERMAN

D A SECOND FROM ALDERMAN

TO:

VOTE:

9,

L1

I

FOR

I

OppoSED

ABSTAIN

REvIEw, DISCUSSAND APPROVEDESIGNATEA "CLEAN UP WEEKEND:

MAYIHAVEAMOTION? I HAVE A MOTION FROM ALDERMAN

3-o rr.oND FR'M ALDERMA * ,\Jz/r-t'

TO:

vorE:

tJ

r.o* O

oPPosED

*#ff*

ABSTAIN

MA

THAVE A

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EA

AND A

ERMAN

TO:

ABSTAIN I I. REVIEW. DISCUSSAND APPROVEGARRY BUSH CSENDES.CPA AS THE CITY AUDTOR. M A Y I HA VE AMOT ION ?

A .n-f.A

..

I HAVEA MoTIoNFROMALDERMAN W,,hND ----E7-

t',

Tft. r"'-

VOTE:_____:__ '-\

FOR

f\ L)

oPPoSED

at

A SEcoNDFROMALDERMA *9:^&',--

ABSTAIN

T2. REVIEW, DISCUSSAND APPROVEAT NO COSTTO THE CITY, THE EMPLOYEES TO BE OFFERED AFLEC INSURANCE

MAY I HAVEA MoTIoN? riVtz\, . I HAVEA MOTIONFROMALDERMAN ) ' TO:

vorn:

4=

C_/2. (h ANDA SECONDFROMALDERMAN./,.. I-_'-' -Y

FIR---D-oPPosED-ABSTATN

13. REVIEW, DISCUSS,AND APPROVETHE APPOINT MENT OF PATTY NEAL TO CITY SECRETARY

l

ANDcouRr .LERK.

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V,AL;'*

MAY I HAVE A MOTION ? I HAVE A MOTION FROM ALDERMAN TO:

AND A SECONDFROM ALDERMAN

,{BSTAIN

VOTE:_FOR___OPPOSED

14. REVIEW, DISCUSS,AND APPROVETHE ON-LINE BANKING TO VERIFY BALANCES. MAYIHAVEAMOTION? I HAVE A MOTION FROM ALDERMAN TO:

/]L

-c'L ff"

uor.. 4 ,/ ron

D

A1

-.' 5gueb*_

iLO t-TNL

oPPosED

/+-

tt '

f\

AsECoND FR'M ^J$ffif ABSTSAIN

15. REVIEW, DISCUSS,AND APPROVEFOR MATCHING FUNDSFROM THE CITY TO GO TOWARD THE CITY PARK. Ar-

MAYTHAVEAMOTION? n tM'o' r HAVE A MOTTON FROM ALDERMAN_${:_IND Tr|'

voru:

/r'-,',

?

A SECONDFROM ALDERMAN

%ea I

FoR__l-2_oPPosED_ABSrsArN

! t'N"'

16. REVIEW, DISCUSSAND APPROVETHE PAY INCREASEFOR THE MUNTCTPALJUpSD/

ro s7so.oo. BrLLLANE

KJ..^ryf

. ir M AYT HA V E A MOTION? ,,y\ I HAVEA MOTIONFROMALDERMA.T\T.GD To:

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[ ffit A SECONDFROMALDERMAN> -

T

uor". 5

ron--O2_oppos'D

ABSTSAIN

17. REVIEW, DISCUSSAND APPROVETHE APPOINTMENT OF JAMES WILSON AS THE ASSOCIATEJUDGE. MAYIHAVEAMOTTON? ,,t.,'),,ji-lt --AND I HAVE A MorIoN FROM ALDERMANJ TO:

VoTE:

'' ..>

/ n A sEcoND FROM ALDERMANW'r

/)/^

,Cl FOR_J/_OPPOSED_ABSTSAIN

u"-g# Jy

18. REVIEW, DISCUSSAND APPROVETHE OFFICE OF RURAL COMMUNITY AFFAIRS APPLICATION. MAYIHAVEAMOTION? IHAVEAMoTIoNFRoMALDERMAN-ANDASEcoNDFRoMALDERMAN To: r1 n, lA ^

/J r',-1,l1

(lan'v

, I

\f\r."tJ,t\lV'o \ crlt I

VOTE:_FOR_OPPOSED_ABSTSAIN

(\ i,:Y'v V '/ t ,0

19. COUNCTLWrLL NOW ADJOURN TO EXECUTTVESESSTON AT -J_llZ_p.M.

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EXECUTIVE SESSIONPURSUANTTO SECTION55I.074,PERSONNELMATTERS, TO DELIBERATE THE APPOINTMENT,EMPLOYMENT, EVALUATIONS,REASSIGNMENT,DUTIES,DISCPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, TO WIT: WAYNE FOX, SUEJOHNSON,JERRY JOHNSON,STASI HUBBERT.RAYMOND WELLS. AND ANDY DORSETT. 15. PERSONNELACTION ON ANY MATTE

sEssIoN.

h,J ?o,h u nz;R

vrAr rnA v DAr y r ur r \ _r r i I HAVE

A MOTION

FROM

y L) L_L)l1! l_/ )l/._U-tZI -V'AND A SECOND FROM ALDERM, ALDERMAN

\l

ALDERMAN

TO: VOTE:

FOR__OPPOSED_ABSTAIN

rHE MEETING Is RE.oNVENED Ar 3,3

tl

p.*.

19. TAKE ANY ACTION ON ANY MATTER LISTED FOR DELIBERATION IN THE EXECUTIVE SESSION. MAYIHAVEIVTOUON? AND A SECONDFROM ALDERMAN

I HAVE A MOTION FROM ALDERMAN

TO: VOTE:

OPPOSED

ABSTAIN

2I. CITIZEN PARTICIPATION. ARE THERANY CITIZEN CONCERNS?

22. ADOURNMENT. MAY I HAVE AMOTION TO ADJOURN THIS UNNTTNC?

nA '/

I HAVE A MOTION FROM ALDERMA TO:

A SECONDBY ALDERMAN "'

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vore:

r j

non_f2_opposED

rHrsMEETTNG rsADT.'RNE , o, I 3a

ABSTAIN

*.*.

NOTICE OF AN OPEN HEARING AND A MEETING OF THE GOVERNINGBODY OF PELICAN BAY Noticeis herebygiventhata regularmeeting of theCify Councilof theCityof Pelican Baywill beheldon Tuesday, March13,2007 at 7:00P.M.in theCityHall at 1300Pelican Circle,Pelican Bay,Texas, atwhichtimethefollowingsubjects will bediscussed, to wit: 1.

CA LL T O OR D E R

2,

ROLLCALLAND DECLAREQUORUM. WORKSHOP SESSION - 6:30 P.M. Discussionof Consent Agenda ltems. SESSION- 7:00 P.M.

3.

PLEDGEOFALLEGIANCE

4.

CITIZENPARTICIPATION.

5.

CONSENTAGENDA: A.

REVIEW AND APPROVETHE CITY COUNCIL MINUTES FOR FEBRUARY 13.2007AND THE SPEICAIL MEETING ON FEBRUARY20.2007.

6.

MAYOR'S REPORT.

7.

REVIEW, DISCUSS,AND APPROVESALESOF EQUIPMENT FOR THE FIRE DEPARTMENT.

8.

DISCUSSAND APPROVETHE POSITIONOF AN UNPAID POSITIONOF FIRE MARSHALL.

9,

FIRE DEPARTMENT REPORT

IO. POLICE DEPARTMENT/ CODE ENFORCEMENTREPORT. II.

REVIEW, DISCUSSAND APPROVE AUCTION OF VEHICLES SEIZED UNDER CHAPTER 59 OF THE TEXAS CODE OF CRIMINAL PROCEDURESAS WELL AS VEHICLES FORFEITED TO THE CITY OF PELICAN BAY.

12. DISCUSS,APPROVEAND DESIGNATEA "CLEAN UP WEEKEND". 13. REVIEW DISCUSSAND APPROVEGARRY BUSHCSENDES.CPA AS THE CITY AUDTOR. 14. REVIEW, DISCUSSAND APPROVE AT NO COSTTO THE CITY, THE EMPLOYEESTO BE OFFERED AFLEC INSURANCE.

15. REVIEW, DISCUSS,AND APPROVETHE APPOINTMENTOF PATTY NEAL TO CITY SECRETARYAND COURT CLERK. 16. REVIEW, DISCUSS,AND APPROVE THE ON-LINE BANKING TO VERIFY BALANCES. 17. REVIEW, DISCUSS,AND APPROVE.FOR MATCHING FUNDSFROM THE CITY TO GO TOWARDSTHE CITY PARK. 18. REVIEW, DISCUSS,AND APPROVETHE PAY INCREASEFOR THE MUNICIPAL JUDGE, BILL LANE TO $750.00. 19. REVIEW, DISCUSS,AND APPROVETHE APPOINTMENTOF JAMES WILSON AS THE ASSOCIATE JUDGE. 20. REVTEW,DTSCUSS,AND APPROVE THE OFFICE OF RURAL COMMUNITY AFFAIRS APPLICATION.

21. EXECUTIVE SESSIONPURSUANTTO SECTION 551.074,PERSONNELLMATTERS, TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT,DUTIES,DISCPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, TO.WIT: FOR PATTY NEAL. ROBERT PORTER. 1''

ACTION ON ANY MATTER LISTED FOR DELIBERATION IN THE EXECUTIVE SESSION.

23. CITIZEN PARTICIPATION. 24. ADJOURNMENT. I, the undersignedauthority,do herebycertify that the aboveNoticeof Meetingof the GoverningBody of the City of PelicanBay is a true and correctcopy ofsaid Noticeand that I posteda true and correctcopy ofsaid Noticeon the bulletin board,in the City Hall in PelicanBay, Texas,a placeconvenientand readily accessible to the generalpublic at all timesand said noticewas postedon February gth,2007,at5:00O'clock P.M.,andremainedsopostedcontinuouslyforatleastT2hoursprecedingthescheduledtimeofthemeeting.

NOTICE OF AN OPEN HEARING AND A MEETING OF THE GOVERNING BODY OF PELICAN BAY Notice is hereby given that a regular meeting of the City Council of the City of Pelican Bay will be held on Tuesday, March 13, 2007 at 7:00 P,M, in the City Hall at 1300 Pelican Circle, Pelican Bay, Texas, at which time the following subjects will be discussed,to wit:

l.

CALL TO ORDER

)

ROLL CALL AND DECLARE QUORUM.

WORKSHOPSESSION- 6:30P.M. Discussionof ConsentAgendaltems. SESSION- 7:00 P.M. 1

PLEDGE OF ALLEGIANCE

4.

CITIZEN PARTICIPATION.

5.

CONSENTAGENDA: A.

REVIEW AND APPROVETHE CITY COUNCIL MINUTES FOR THE PREVIOUSMEETINGS.

6.

POLICE DEPARTMENT/ CODE ENFORCEMENTREPORT.

7.

REVIEW, DISCUSSAND APPROVEPELICAN BAY POLICE DEPARTMENT SCHOLARSHIP APPLICATION AND POLICY.

8.

FIREDEPARTMENTREPORT.

9,

REVIEW DISCUSSAND APPROVEGARRY BUSHCSENDES,CPA AS THE CITY AUDTOR.

IO. REVIEW, DISCUSSAND APPROVETHE EMPLOYEESTO BE OFFED AFLEC INSURANCE.

II. REVIEW, DISCUSS,AND APPROVETHE APPOITMENT OF PATTY NEAL TO CITY SECRETARYAND COURT CLERK. 12. REVIEW. DISCUSS.AND APPROVE THE ON-LINE BANKING TO VERIFY BALANCES.

Il

13. REVIEw,DISCUSS, ANDAPPRoVESALES ";,h:IT,!,h#FoR

THE FIREDEPARTMENT.

t4. REVIEW, DISCUSS,AND APPROVESALE OF VEHICLES OUT OF THE IMPOUND LOT.

Drscuss, vry4 rs. REVrEw, ANDAppRo 16. REVIEW,DISCUSS, A}ID#PWE-

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CITIZEN

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I, the undersigned authority, do hereby certify that the above Notice ofMeeting ofthe Governing Body ofthe City ofPelican Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, in the City Hall in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all times and said notice was posted on February 9th, 2007, at 5:00 O'clock P.M., and remained so posted continuously for at least 72 hours preceding the scheduled time of the meeting.

Datedthis the 9th day of MARCH ,2007.

To: The City of PelicanBay

March8,2007

Audit Scope. I will audit the financial statementsas of and for the year ending September30,2006.My audit will encompass the following agencies. City of PelicanBay (primary government) City of PelicanBay's Waterand Sewer Audit Objectives. The objectiveof my audit is the expressionof an opinionas to whetheryour financial statementsare fairly presented,in all materialrespects,in conformity with U.S. generallyacceptedaccountingprinciples,and to repoft on the fairnesswhen consideredin relation to the financial statementstaken as a whole. Standards and Guidance. My audit will be madein accordance with the generally acceptedauditing standardsadoptedby the American Instituteof Certified Public Accountants. Internal Control. In planning and performingmy audit for the year endedSeptember 30,2006"I will considerthe internalcontrolin orderto determineour auditing proceduresfor the purposeof expressingmy opinionon The City of PelicanBay's basic financial statementsand report on internalcontrol. Limitations. The objectiveof my engagement is a financialaudit of the financial statements and upontheir completionand subjectto my findings,the expressionof an opinion on suchfinancialstatements in accordance with generallyacceptedauditing standards.If for any reason,I am unableto completethe audit or unableto form or do not lorm an opinion of the financial statements,I may declineto expressan opinion or declineto issuea reportas a resultof the engagement. Compensation. My fee for this auditwill not exceed$8,000. Audit Completion. It is my understanding that the financialstatements will be available March 16,2007 and the audit work will commenceno later than March 19.2007 and the reportwill be issuedno laterthanApril 27,2007. Respectfully,

,9,r,-- fr t-t\ Or^,r/-.-, Gu.ry Bush Csendes Certified Public Accountant Stateof Texas- Licensenumber 84058

To: The City of PelicanBay

March8.2007

Audit Scope. I will audit the financial statementsas of and for the year ending September30,2006.My audit will encompass the following agencies. City of PelicanBay (primary government) City of PelicanBay's Waterand Sewer Audit Objectives. The objectiveof my audit is the expressionof an opinion as to whetheryour financial statementsare fairly presented,in all materialrespects,in conformity with U.S. generallyacceptedaccountingprinciples,and to report on the fairnesswhen consideredin relation to the financial itatementstakenas i whole. Standards and Guidance. My auditwill be madein accordance with the generally acceptedauditing standardsadoptedby the American Instituteof CertifredFublic Accountants. Internal Control- In planning and performingmy audit for the year endedSeptember 30,2006,I will considerthe internalcontrolin orderto determineour auditing proceduresfor the purposeof expressingmy opinionon The City of pelicanday,s basic financial statementsand report on internalcontrol. Limitations. The objectiveof my engagementis a financial audit of the financial statementsand upon their completionand subjectto my findings,the expressionof an opinion on such financial statementsin accordancewit'h g"n".ully accepiedauditing standards'If for any reason,I am unableto completethe audit or-unableto form or do not fbrm an opinion of the financial statements,I may declineto expressan opinion or decline to issuea report as a result of the engagement. Compensation. My fee for this auditwill not exceed$g,000. Audit Completion. It is my understandingthat the financial statementswill be available March 16,2007and the audit work will commenceno laterthanMarch 19,2007and the repoftwill be issuedno laterthan April 27,2007. Respectfully,

4r'"

fi ,,=n,

Garry Bush Csendes Certified Public Accountant Stateof Texas- Licensenumber 84058

To: The Cify of PelicanBay

March8,2007

Audit Scope. I will audit the financial statementsas of and for the year ending September30,2006.My audit will encompass the folrowingagencies. City of PelicanBay (primary government) City of PelicanBay's Waterand Sewer Audit Objectives. The objectiveof my audit is the expressionof an opinionas to whetheryour financial statementsare fairly presented,in all materialrespects,in conformitywith U.S. generallyacceptedaccountingprinciples,and to reporton the fairnesswhen consideredin relationto the financialstatements takenas a whole. Standards and Guidance. My auditwill be madein accordance with the generally acceptedauditing standardsadoptedby the American Instituteof Certified Fublic Accountants. Internal Control. In planningand performingmy audit for the yearendedSeptember 30,2006,1 will considerthe internalcontrolin orderto determineour auditin{r proceduresfor the purposeof expressingmy opinionon The City of Pelicanday's basic financial statementsand report on internalcontrol. Limitations. The objectiveof my engagement is a financialaudit of the financial statements and upon their completionand subjectto my findings,the expressionof an opiniorron suchfinancialstatements in accordance with generallyaccepiedauditing standards.If for any reason,I am unableto completethe audit or unableto form or do not form an opinionof the financialstatements, I may declineto expressan opinionor declineto issuea reportas a resultof the engagement. Compensation. My fee for this audit will not exceed$g.000. Audit Completion. It is my understanding that the financialstatements will be available March 16,2007and the audit work will commenceno laterthan March 19,2007and the reportwill be issuedno laterthan April 27,2007. Respectfully,

/'r -.-. ( 'r't r

(rr^r;r,/

Garry Bush Csendes Certified Public Accountant Stateof Texas- Licensenumber84058

March7,2007 To: Mayor ThomasA. Reed Fr: AldermanRenee'McWhorter RE: AgendaRequest Mayor Reed, I would like to requestan item be pacedon the agendafor the March 13,2007regular meeti To; Review and consider approval for matching funds from the city to go towards the

itv Park.

It is my understandingthat funds have been received from the pipeline contract and I would like to use some of the funds so that I can complete the planning and installation of equipment needed,which would include a fence to surroundthe area,picnic tables, trash bids, rubber mating, and landscaping. It would be nice for the city to match the funds that have already been collected for the city park. Thank you for your consideration,

Renee'McWhorter . I

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P.O.Box 450190 5ll IndusriatParkRd.A Grove, OK 74344

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9rw87-2600 9l&787-260lFax www.allstatetankcom

Ivlarch29,2W7 Athr: Mike Lowery Public lYorts Director City ofPelicanBay 1300PelicanCircle Azle,TX76020 (817)3W4118cell E - ma i l : 1 rtie' ,i ' ' ti -i rt Irti i rr:!!i i .c o r;,

RE: Quote# A@7-A223 Quantity(l)

hojecfi PelicanBay, TX ThemrosettingFusionBonded Epoxy CoatedBolted Tank

This is in responseto your utquiry; we are pleasedto offer the following price quote for your considerdion SCOPEOFWORK o Fumishall materialsfor thefollowingthermosetting firsionbondd powdercoatedepoxy boltedtankapproximately 2l' - 6 W'DiametsrX 15' - ll 7/8" Heigfut,gving a usable shellvolurneof approxirnately 40,800U.S.Gallons o Furnishall materialsfor anepoxycoat€dsteelfloor r Funrishall materialsfor anepoxycoatedsteeldeck(2:12stopew/o centercolumns) o Frrnishall materialsfor erection o FounddionnotbyAllStateTank r Theexteriortankcolorcanbechosenfr,omsix standard colon with aninteriq colorof white. Othercustom€rrequested standard e*erior colorcanbemdchedif customercan providepaintspeaand/ a colorchip. r . o . o r

TANK DF.SIGN SeismicZone:1 Roofload:20psf Wind Conditions:100MPH AWWA D'103-97 knportanceFactor:1.0; SoilProfileC Customertoverifr thatcodes& loadsquotedaresuitablefor locdion

COATING Wehavequotedour standardinteriorcoatingsystemThermal Bond 579.The,re arcsix Allintedq/exteriorpowdercoatinparethermallybonded exteriortopcoatcolomsavailable. of cocinp areasfollows:interiorsurfaces: affrcrary. Thicknesses t7 mils; exteriorprimen 46 mils; exteriortopcmt34 mils. In all yt AQ07-0223

waysachnwledge Him od He slrlll direct Wtr Nh& Praverbs i:6

o o r o o o . . . . o o . e

FITTINGSA}.IDACCESSORIES Exteriorladderwith cage Climb prevention krteriorladder Weirbox Partialhandrail (l)6" Overflowto gnade (1)Inletflange (l) Ouletflange (l) 24' lvlanwayin fimtring (1) 20" Mushroomvent (l)24" Square deckmanway 4" Dal Gauge All flardwareandsealantnecessary to completeinstall*ion Toucbupepoxy

Specificexceptionsto pnojectspecfficationsare listodbelow. 1. Pricing doesnot includeadditironalwork requir€d by unforcseenconditionsor obstructionsle, private or public pipes,appliancesrwires etc. 2. Customershall providewater to completelyfill the hnk for hydnotest 3. Ovynershall furnirrhwater quality t€st Dlsinfectionsif requiredshall bethe responsibilityof other* 4. Any itemsor spocificationsnot spocificallymentfunedare not part of this pruject 5. Eroctionbid asopenworkhoun 7 daysperweek 6. Cwtomer to provideequipmentto unlondfuck 7. If there are any oonflictsbetwoenour quotrlion and your rcquiremenb or tte plans and specificatiory ourquotrlion shell gwern & Unlessstate4 All Strte TanklVlfg hasquotedour standarddesign,oeting and amsories (Lodder,Ilandrril, Flsng€c ll[anways.....). PRICING (l) 1 5' ll 7l8" High Tank 2l' 6 Yi' Diameterx Qty. Tankl\4ateria1............ TankErection Total Price. STAMPEDSWMITIAIS FOUNDAffiONDESIGN...

....S0147.00each .$8.500.00 each ...SfdelZ.Oo

................sI,M0.00eadt(frerybed) ................t1,900.00erch(ifrequired)

*ffi* a'ddonotincludeanyperrrits,dugr,sales, PricesarequotedFoBGrovgo**r. Estimat€dfreight b $1J00.0q achralfteightchargeswill bepe-paid andaddedd time and/ortaxes. of shippingEstinad ShppingWeislttis:2A000#or one0 tnnk In all yotr *oys acbantledge Him od He slnll drnxt )oa Nh& Prwzrbs 3:6 Aq0'-0223

PAYMENTTERMS NOTE: Ourpricesae firm for 30 daysfiom dateofthis proposal Our invoicesaredueasfollows: to initiate engineeringandsubmittalofproject $2,500.00-Required 35TeMaterial:Upon letter of noticeto startfabricatiog dueuponr€celpt 55%-lvlderjal:Invoicodorior to due Construction:90Yo &rc uponcompletion;dueuponreceipt **NOTE: Final l0% net 30 after delivery; Progressivebilling on construetion: llX)% of completedwork; 14 day inter,valsduc upon receipt

All invoicesarepayablein full anddueuponpaymentt€rms.All urpaidinvoiceswill beassessed a financechargeof 1.5%permonthon all invoicesover30 dayspast

l. 2. 3. 4. 5.

NOTES Un-Statnped submitalswill bepovlted Receivedaddendums:0 We havenot includedanystateonlocaltaxesand/ or rse tax,speciallicerses,fees, permits,or bonds.If anyarerequired,themst will beaddd to thecontractprice. not specificallymentionedin this quotationareto beprovided Any iternsor senrices by others. All SateTankMfg will supplyfoundationloadsifneeded

Thankyou for theopportmityto quoteour proposal.If youhaveanyquestions, or requireadditional informaiom,pleasefeelfreeto contactus. Thankyou, RichardRtss All StateTaft ManufaclringofferAQ0T-@0l is acceetd Date: By:Title: The above signedrepresentsthat they are legally authorizcdto purchaseon behalfofthe companyof

This order is acceptedby All StateTank l!{anufacturing Date: By._ Title:

Requested ShipDme:

Tankcolor: Requested Cc:Bob Benish,Sales tol (5O2)426-5087 (502)645{857 cell ir'i:*iis0ulit"rit, r-islri, E-mail: i:re; In all pur

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