Ihouse Council Minutes September 28 2007
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- Words: 1,055
- Pages: 6
Action items highlighted
Table of Contents 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22.
Council Elected Positions ............................................................................................... 2 Council Committees........................................................................................................ 2 Budget ............................................................................................................................. 2 Fall Ball........................................................................................................................... 2 Proposal for Wine Tasting – Approved for 40 passenger bus ($650)............................. 2 Proposal for French Dinner – Not approved................................................................... 3 Warrior’s Basketball & Football events ......................................................................... 3 Food at I-House, Dining Committee, Dining Forum, Crossroads .................................. 3 Dome Lighting ................................................................................................................ 3 Resident Board and Mugs........................................................................................... 4 Security Supervisor/Program Liaison ......................................................................... 4 Website Reimbursement for Nathanial – Approved $142.80..................................... 4 Great Hall Happy Hours and Auditorium Dances ...................................................... 4 No End in Sight Film .................................................................................................. 4 Proposal for Nintendo Wii - $564.75 - Deferred ........................................................ 5 Fox Sports Channel..................................................................................................... 5 Movie Night + Discussions (Carol’s Proposal) .......................................................... 5 Music Coffee Hour ..................................................................................................... 5 Council Guitars and Amps.......................................................................................... 5 Zip Car at I-House ...................................................................................................... 5 Regular Meeting Times............................................................................................... 5 Other Issues................................................................................................................. 5
1
1.
Council Elected Positions
Council Chair – Nathaniel Rice Vice-Chair – Eric Jabart Treasurer – Nima Rahimi Secretary – Julie Hassen Web Master – Frederik Hjorth
2.
Council Committees •
3.
Budget • •
4.
Need to establish a budget committee ASAP o Nima, Eric, Pui-Wa o Eric to sent out budget sample New budget to be established by Spring 2008
Fall Ball • • •
•
5.
To be developed at a later time
Funds already allocated - $4000 (amount needs to be reallocated) November 2nd, Auditorium Need to establish committee for planning o Annie chairing o Monique o Julie o Sam Begin organizational meetings
Proposal for Wine Tasting – Approved for 40 passenger bus ($650)
Motion #509 Requires motion number: Cost $435 (24 passenger bus) to $550 (40 passenger bus) Nima - Need a motion number Need to get an RA or Program Coordinator to supervise (additional $100) • Proposal from Luke Harley • Issues:
2
• •
6.
o How are people chosen? o What about people under 21? o People under 21 can visit another site during wine tasting time? Asking for $435 People will be chosen based on a raffle system o People can sign up together
Proposal for French Dinner – Not approved • • • •
•
7.
Already going to have a French themed meal on Bastille day Concerns over it being a very high cost for a small number of people Alternative o Getting a French meal catered within I-House for a larger number of people o Inviting a guest chef for a French themed dinner Suggestions for Benoit o Needs to include more people o Need to think about how people are chosen o We cannot exclude people of particular cultures/backgrounds/countries Monique: talk to Benoit to explain that we can’t fund this, with suggestions
Warrior’s Basketball & Football events • • • • •
8.
Ira: Information to be forwarded out about Warrior’s basketball Football games: $24/ticket ? Hadas: Put together a proposal for football events (price/resident, etc.) Several Cal teams have free admissions to their games Luke: Organizing details for Rugby game
Food at I-House, Dining Committee, Dining Forum, Crossroads •
• •
9.
Dining committee o Chair: Annie o Co-Chair: Nima o Monique o Eric o Hadas o Pui-Wa o Naim Annie: Contact Gary Beitch (643-3266, [email protected]) to visit Crossroads to learn about their dining hall operations Annie: Contact Nathaniel’s mom about organic food in dining hall
Dome Lighting •
Proposals due by September 30th
3
10. Resident Board and Mugs • •
•
Proposal by Julie Board o A location where residents can post info about events, etc. o Julie: Contact Greg in Physical Operations. Find out if we can find a space where things can get posted Mugs o Getting people to bring mugs to I-House Coffee Hours o Providing residents with mug to prevent waste at Coffee Hours o Julie: Need to figure out how to distribute the mugs to residents and get them to bring it to coffee hour o Pui-Wa: Will contact her dad about getting personalized I-House mugs o Julie & Pui-Wa: Put together proposal for next week
11. Security Supervisor/Program Liaison •
Nathaniel: Will e-mail out information
12. Website Reimbursement for Nathaniel – Approved $142.80 Motion #: 510 Nima: Need a motion number for this • • • •
Need to create an effective website where people can make comments, give feedback, etc. Links from Facebook to the website Frederik: Will put together proposal of what kind of features/website we want A link from the main I-House website
13. Great Hall Happy Hours and Auditorium Dances •
• •
Need to establish a committee to manage this o Chair: Hadas – put together proposal for rest of council o Annie o Monique o Julie o Nima Option of using I-House Café for happy hours (for I-House residents) Security concerns with non-I-House residents coming to the event
14. No End in Sight Film •
Nathaniel – will send out more information
4
15. Proposal for Nintendo Wii - $564.75 - Deferred Nima: Need to establish a motion number • • • • • •
Proposal from Casper $564.75 for Wii, controllers, games Check out/security policy to get the Nintendo? Where will the Nintendo be set up? Concerns about being able to fund different events with this money Frederik: Contact Casper for a further breakdown
16. Fox Sports Channel •
Luke: Put together proposal, or encourage a soccer fan to put together a proposal
17. Movie Night + Discussions (Carol’s Proposal) •
Eric: In charge of movies
18. Music Coffee Hour • •
Luke: In charge of organizing; must reserve which coffee hour (date) Julie: Advertise mug at coffee hour
19. Council Guitars and Amps •
Eric: Modifying paperwork for kitchen to be used for guitars and speakers
20. Zip Car at I-House •
Conflict: Already have a deal with Enterprise
21. Regular Meeting Times •
4:30 pm next meeting
22. Other Issues • • • •
Staying within budget for resident proposed activities o Nima & Eric: Discuss about establishing a policy on this Consider proposals without knowing the name of the residents Nima: Need a motion number for cultural excursion – Motion #: 511 Approved reimbursing DJ from retreat
5
•
October 4th at 11:30 am to 1:30 pm for Council Luncheon
6
Table of Contents 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22.
Council Elected Positions ............................................................................................... 2 Council Committees........................................................................................................ 2 Budget ............................................................................................................................. 2 Fall Ball........................................................................................................................... 2 Proposal for Wine Tasting – Approved for 40 passenger bus ($650)............................. 2 Proposal for French Dinner – Not approved................................................................... 3 Warrior’s Basketball & Football events ......................................................................... 3 Food at I-House, Dining Committee, Dining Forum, Crossroads .................................. 3 Dome Lighting ................................................................................................................ 3 Resident Board and Mugs........................................................................................... 4 Security Supervisor/Program Liaison ......................................................................... 4 Website Reimbursement for Nathanial – Approved $142.80..................................... 4 Great Hall Happy Hours and Auditorium Dances ...................................................... 4 No End in Sight Film .................................................................................................. 4 Proposal for Nintendo Wii - $564.75 - Deferred ........................................................ 5 Fox Sports Channel..................................................................................................... 5 Movie Night + Discussions (Carol’s Proposal) .......................................................... 5 Music Coffee Hour ..................................................................................................... 5 Council Guitars and Amps.......................................................................................... 5 Zip Car at I-House ...................................................................................................... 5 Regular Meeting Times............................................................................................... 5 Other Issues................................................................................................................. 5
1
1.
Council Elected Positions
Council Chair – Nathaniel Rice Vice-Chair – Eric Jabart Treasurer – Nima Rahimi Secretary – Julie Hassen Web Master – Frederik Hjorth
2.
Council Committees •
3.
Budget • •
4.
Need to establish a budget committee ASAP o Nima, Eric, Pui-Wa o Eric to sent out budget sample New budget to be established by Spring 2008
Fall Ball • • •
•
5.
To be developed at a later time
Funds already allocated - $4000 (amount needs to be reallocated) November 2nd, Auditorium Need to establish committee for planning o Annie chairing o Monique o Julie o Sam Begin organizational meetings
Proposal for Wine Tasting – Approved for 40 passenger bus ($650)
Motion #509 Requires motion number: Cost $435 (24 passenger bus) to $550 (40 passenger bus) Nima - Need a motion number Need to get an RA or Program Coordinator to supervise (additional $100) • Proposal from Luke Harley • Issues:
2
• •
6.
o How are people chosen? o What about people under 21? o People under 21 can visit another site during wine tasting time? Asking for $435 People will be chosen based on a raffle system o People can sign up together
Proposal for French Dinner – Not approved • • • •
•
7.
Already going to have a French themed meal on Bastille day Concerns over it being a very high cost for a small number of people Alternative o Getting a French meal catered within I-House for a larger number of people o Inviting a guest chef for a French themed dinner Suggestions for Benoit o Needs to include more people o Need to think about how people are chosen o We cannot exclude people of particular cultures/backgrounds/countries Monique: talk to Benoit to explain that we can’t fund this, with suggestions
Warrior’s Basketball & Football events • • • • •
8.
Ira: Information to be forwarded out about Warrior’s basketball Football games: $24/ticket ? Hadas: Put together a proposal for football events (price/resident, etc.) Several Cal teams have free admissions to their games Luke: Organizing details for Rugby game
Food at I-House, Dining Committee, Dining Forum, Crossroads •
• •
9.
Dining committee o Chair: Annie o Co-Chair: Nima o Monique o Eric o Hadas o Pui-Wa o Naim Annie: Contact Gary Beitch (643-3266, [email protected]) to visit Crossroads to learn about their dining hall operations Annie: Contact Nathaniel’s mom about organic food in dining hall
Dome Lighting •
Proposals due by September 30th
3
10. Resident Board and Mugs • •
•
Proposal by Julie Board o A location where residents can post info about events, etc. o Julie: Contact Greg in Physical Operations. Find out if we can find a space where things can get posted Mugs o Getting people to bring mugs to I-House Coffee Hours o Providing residents with mug to prevent waste at Coffee Hours o Julie: Need to figure out how to distribute the mugs to residents and get them to bring it to coffee hour o Pui-Wa: Will contact her dad about getting personalized I-House mugs o Julie & Pui-Wa: Put together proposal for next week
11. Security Supervisor/Program Liaison •
Nathaniel: Will e-mail out information
12. Website Reimbursement for Nathaniel – Approved $142.80 Motion #: 510 Nima: Need a motion number for this • • • •
Need to create an effective website where people can make comments, give feedback, etc. Links from Facebook to the website Frederik: Will put together proposal of what kind of features/website we want A link from the main I-House website
13. Great Hall Happy Hours and Auditorium Dances •
• •
Need to establish a committee to manage this o Chair: Hadas – put together proposal for rest of council o Annie o Monique o Julie o Nima Option of using I-House Café for happy hours (for I-House residents) Security concerns with non-I-House residents coming to the event
14. No End in Sight Film •
Nathaniel – will send out more information
4
15. Proposal for Nintendo Wii - $564.75 - Deferred Nima: Need to establish a motion number • • • • • •
Proposal from Casper $564.75 for Wii, controllers, games Check out/security policy to get the Nintendo? Where will the Nintendo be set up? Concerns about being able to fund different events with this money Frederik: Contact Casper for a further breakdown
16. Fox Sports Channel •
Luke: Put together proposal, or encourage a soccer fan to put together a proposal
17. Movie Night + Discussions (Carol’s Proposal) •
Eric: In charge of movies
18. Music Coffee Hour • •
Luke: In charge of organizing; must reserve which coffee hour (date) Julie: Advertise mug at coffee hour
19. Council Guitars and Amps •
Eric: Modifying paperwork for kitchen to be used for guitars and speakers
20. Zip Car at I-House •
Conflict: Already have a deal with Enterprise
21. Regular Meeting Times •
4:30 pm next meeting
22. Other Issues • • • •
Staying within budget for resident proposed activities o Nima & Eric: Discuss about establishing a policy on this Consider proposals without knowing the name of the residents Nima: Need a motion number for cultural excursion – Motion #: 511 Approved reimbursing DJ from retreat
5
•
October 4th at 11:30 am to 1:30 pm for Council Luncheon
6
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