Ihouse Council Minutes October 19 2007
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I-House Council Meeting Minutes October 19, 2007 Table of Contents Action items and Summary of Proceedings.................................................................................2 Chair.........................................................................................................................................3 Treasurer..................................................................................................................................3 Secretary..................................................................................................................................3 Web Master..............................................................................................................................3 Dining Committee....................................................................................................................3 Dome Lighting.........................................................................................................................4 Program Committee.................................................................................................................4 Technology Committee............................................................................................................4 Finance Committee..................................................................................................................4 Discussion....................................................................................................................................4 Council Minutes from the Past................................................................................................4 RSS Proposal – $1364 for various kitchen/sports items..........................................................4 Proposal for Yoshi’s Jazz club - $405......................................................................................4 Bike Ride to San Francisco – Final budget $315 for 10 bikes.................................................5 Proposal for Korean Coffee Hour............................................................................................5 Resident Trick-or-Treat............................................................................................................5 Cooking Class (Update)...........................................................................................................6 Fall Ball....................................................................................................................................6 Day of the Dead.......................................................................................................................6 Debate Club.............................................................................................................................7 Council Dinner at Martin’s......................................................................................................7 Cal Sporting Events.................................................................................................................7 Nintendo Wii............................................................................................................................7 Website.....................................................................................................................................7 Council Board..........................................................................................................................7 Upcoming Meetings.................................................................................................................7 Recycling.................................................................................................................................7
Action items and Summary of Proceedings Action items: • attend interviews for programming/security position • Nathaniel: talk to Maribel about getting description of responsibilities for programming/security personCouncil members – e-mail vote • Advertising Committee: Advertise Yoshi’s Jazz Club event if approved by council • Hadas: Talk to Gary about policy on leftover food after events • Advertising committee: Need to advertise bike ride to San Francisco • Julie/Hadas: Put together proposal for resident trick-or-treat • Nima: Send out updated budget after this meeting’s expendituresPlan of action for dining committeeAdvertising committee: advertise date/time of various Cal sporting events, meet at front stepsNaim: update council boardNaim: Look into more accessible recycling bins Voting: • E-mail vote pending on Yoshi’s Jazz Club • E-mail vote pending on RSS Proposal (7 yes votes)
•
E-mail vote pending for Korean Coffee Hour (6 yes so far)E-mail vote pending for fall ball (6 yes so far)E-mail vote pending for Day of the Dead (6 yes so far)E-mail vote pending for Debate Club 1st event (6 yes so far)Reports
Chair • • • • • •
Need to focus on dining o Dining committee meets once a week, Wednesdays at noon Organized gatherings/parties/events Increasing interactions between board members/alumni – outreach o Bringing board members into I-House, giving talks RSC going to be open from Monday to Friday 8 am – 9 pm, Saturdays 12:00 pm to 3:00 pm, Sundays (possibly 1:00 pm to 4:00 pm) Residents interacting with chefs, allowing them to give input on how to cook certain dishes Hiring committee for programming/security position o Interviews on Monday, council members welcome to attend interviews for programming/security position o Three candidates: Interview times Monday 10 am, 1 pm, 2 pm o Nathaniel: talk to Maribel about getting description of responsibilities for programming/security person o
Treasurer Secretary Web Master Dining Committee • •
•
Hadas: Talk to Gary about policy on leftover food after events Food forum o Concern that discussion items brought forward at food forum were not taken seriously o Idea of having a nutritionist look at the food at I-House Plan of action for dining committee o Approach the food in a systematic approach o Prepare a survey targeted at a specific meal o Ask residents what they want and/or don’t want for breakfast o Dining committee to decide the logistics of the survey
Dome Lighting • •
Several stellar proposals submitted Have yet to decide which proposal will be selected
Program Committee • •
Program office going to spearhead first debate Set up more music in great hall
Technology Committee •
50 wireless access points to be installed in I-House over Christmas break
Finance Committee •
Concerns about rates being increased last year – some of that money went to dining, we want to ensure that dining is accountable for that increase
Discussion Council Minutes from the Past • • •
Have minutes from past councils available Need to scan/archive them on the website Discussion for next week: Who will scan/post them for us?
RSS Proposal – $1364 for various kitchen/sports items • • •
Council concerned about security of items purchased Motion #: 520 E-mail vote pending on RSS Proposal (7 yes votes) o Nathaniel o Eric o Hadas o Luke o Sam o Julie o Naim
Proposal for Yoshi’s Jazz club - $405 • • • • • •
Motion #: 521 Proposed for council to purchase 18 tickets ($20/ticket=$360) and a booking fee ($2.50 per ticket) Residents must purchase $5 drink minimum Band from Zimbabwe Concerns about liability, include a waiver? Transportation/food not covered
• • •
• • • •
Sunday, October 28th - 9 pm Council members – e-mail vote E-mail vote pending on Yoshi’s Jazz Club (6 yes so far) o Nathaniel o Eric o Hadas o Luke o Sam o Julie First 20 signups get the tickets Advertised by Program Office and Advertising Committee Advertising Committee: Advertise Yoshi’s Jazz Club event if approved by council Advertising should include notice that there is a $5 minimum drink purchase and that they will be arranging their own transportation
Bike Ride to San Francisco – Final budget $315 for 10 bikes • • • • •
•
Motion #: 522 Students would like more bikes Advertising committee: Need to advertise bike ride to San Francisco Residents cover their own transportation E-mail vote pending for Bike Ride to San Francisco (6 yes so far) o Nathaniel o Eric o Hadas o Sam o Julie o Naim Need waiver forms
Proposal for Korean Coffee Hour • • •
$300 for food, and tech cost Concerns about food allergies E-mail vote pending for Korean Coffee Hour (6 yes so far) o Nathaniel o Eric o Hadas o Sam o Julie o Naim
Resident Trick-or-Treat •
Julie/Hadas: Put together proposal for resident trick-or-treat
Cooking Class (Update) • • • • • • •
Motion #: 524 – for $1500 projected budget $250 for a cooking class & dinner $1500 budgeted for the semester Those who organize a cooking class are responsible for advertising/logistics Concerns about it being open to everyone, and must have open signup Each cooking class event must come to council with a proposal E-mail vote pending for Cooking Class (4 yes, 2 no’s) o Nathaniel - yes o Eric - yes o Hadas - yes o Pui-Wa – yes o Naim – no o Sam - no
Fall Ball • • • • • • •
Motion #: 518 $3635 for police, pizza, catering, decorations, DJ, and tickets sales Concerns about various styles of music at the party Provide a music list in advance Going for the “extravagant look without the extravagant cost” Nima: Send out updated budget after this meeting’s expenditures E-mail vote pending for fall ball (6 yes so far) o Nathaniel o Eric o Hadas o Sam o Pui-Wa o Naim
Day of the Dead • • • •
Tradition to honour the deceased… costumes, carnivals, etc. $76 for 20 people’s BART fare and entry fee Motion #: 525 E-mail vote pending for Day of the Dead (6 yes so far) o Nathaniel o Eric o Hadas o Sam o Pui-Wa o Naim
Debate Club • • • • • •
Motion #: 526 Discussion about providing snacks at debates Ordering cookies through catering? Defer debate club discussion until there are more councilors to debate this $50 for catering to provide cookies for first event E-mail vote pending for Debate Club 1st event (6 yes so far) o Nathaniel o Eric o Hadas o Sam o Pui-Wa o Naim
Council Dinner at Martin’s •
Some time in November
Cal Sporting Events • •
Advertising committee: advertise date/time of various Cal sporting events, meet at front steps Refer to e-mails that Ira sent out
Nintendo Wii • •
Wii has arrived Maintenance has yet to install the Wii in a secure manner
Website • •
Advertising committee: Advertise the existence of the I-House Council website Website to be added to weekly agenda minutes
Council Board •
Naim: update council board
Upcoming Meetings •
Executive/Board meeting o 2:15 pm on Thursday October 25, 2007 - executive meeting in Sproul Room o 3:00 pm on Thursday October 25, 2007 – in home room
Recycling •
Naim: Look into more accessible recycling bins
Action items and Summary of Proceedings Action items: • attend interviews for programming/security position • Nathaniel: talk to Maribel about getting description of responsibilities for programming/security personCouncil members – e-mail vote • Advertising Committee: Advertise Yoshi’s Jazz Club event if approved by council • Hadas: Talk to Gary about policy on leftover food after events • Advertising committee: Need to advertise bike ride to San Francisco • Julie/Hadas: Put together proposal for resident trick-or-treat • Nima: Send out updated budget after this meeting’s expendituresPlan of action for dining committeeAdvertising committee: advertise date/time of various Cal sporting events, meet at front stepsNaim: update council boardNaim: Look into more accessible recycling bins Voting: • E-mail vote pending on Yoshi’s Jazz Club • E-mail vote pending on RSS Proposal (7 yes votes)
•
E-mail vote pending for Korean Coffee Hour (6 yes so far)E-mail vote pending for fall ball (6 yes so far)E-mail vote pending for Day of the Dead (6 yes so far)E-mail vote pending for Debate Club 1st event (6 yes so far)Reports
Chair • • • • • •
Need to focus on dining o Dining committee meets once a week, Wednesdays at noon Organized gatherings/parties/events Increasing interactions between board members/alumni – outreach o Bringing board members into I-House, giving talks RSC going to be open from Monday to Friday 8 am – 9 pm, Saturdays 12:00 pm to 3:00 pm, Sundays (possibly 1:00 pm to 4:00 pm) Residents interacting with chefs, allowing them to give input on how to cook certain dishes Hiring committee for programming/security position o Interviews on Monday, council members welcome to attend interviews for programming/security position o Three candidates: Interview times Monday 10 am, 1 pm, 2 pm o Nathaniel: talk to Maribel about getting description of responsibilities for programming/security person o
Treasurer Secretary Web Master Dining Committee • •
•
Hadas: Talk to Gary about policy on leftover food after events Food forum o Concern that discussion items brought forward at food forum were not taken seriously o Idea of having a nutritionist look at the food at I-House Plan of action for dining committee o Approach the food in a systematic approach o Prepare a survey targeted at a specific meal o Ask residents what they want and/or don’t want for breakfast o Dining committee to decide the logistics of the survey
Dome Lighting • •
Several stellar proposals submitted Have yet to decide which proposal will be selected
Program Committee • •
Program office going to spearhead first debate Set up more music in great hall
Technology Committee •
50 wireless access points to be installed in I-House over Christmas break
Finance Committee •
Concerns about rates being increased last year – some of that money went to dining, we want to ensure that dining is accountable for that increase
Discussion Council Minutes from the Past • • •
Have minutes from past councils available Need to scan/archive them on the website Discussion for next week: Who will scan/post them for us?
RSS Proposal – $1364 for various kitchen/sports items • • •
Council concerned about security of items purchased Motion #: 520 E-mail vote pending on RSS Proposal (7 yes votes) o Nathaniel o Eric o Hadas o Luke o Sam o Julie o Naim
Proposal for Yoshi’s Jazz club - $405 • • • • • •
Motion #: 521 Proposed for council to purchase 18 tickets ($20/ticket=$360) and a booking fee ($2.50 per ticket) Residents must purchase $5 drink minimum Band from Zimbabwe Concerns about liability, include a waiver? Transportation/food not covered
• • •
• • • •
Sunday, October 28th - 9 pm Council members – e-mail vote E-mail vote pending on Yoshi’s Jazz Club (6 yes so far) o Nathaniel o Eric o Hadas o Luke o Sam o Julie First 20 signups get the tickets Advertised by Program Office and Advertising Committee Advertising Committee: Advertise Yoshi’s Jazz Club event if approved by council Advertising should include notice that there is a $5 minimum drink purchase and that they will be arranging their own transportation
Bike Ride to San Francisco – Final budget $315 for 10 bikes • • • • •
•
Motion #: 522 Students would like more bikes Advertising committee: Need to advertise bike ride to San Francisco Residents cover their own transportation E-mail vote pending for Bike Ride to San Francisco (6 yes so far) o Nathaniel o Eric o Hadas o Sam o Julie o Naim Need waiver forms
Proposal for Korean Coffee Hour • • •
$300 for food, and tech cost Concerns about food allergies E-mail vote pending for Korean Coffee Hour (6 yes so far) o Nathaniel o Eric o Hadas o Sam o Julie o Naim
Resident Trick-or-Treat •
Julie/Hadas: Put together proposal for resident trick-or-treat
Cooking Class (Update) • • • • • • •
Motion #: 524 – for $1500 projected budget $250 for a cooking class & dinner $1500 budgeted for the semester Those who organize a cooking class are responsible for advertising/logistics Concerns about it being open to everyone, and must have open signup Each cooking class event must come to council with a proposal E-mail vote pending for Cooking Class (4 yes, 2 no’s) o Nathaniel - yes o Eric - yes o Hadas - yes o Pui-Wa – yes o Naim – no o Sam - no
Fall Ball • • • • • • •
Motion #: 518 $3635 for police, pizza, catering, decorations, DJ, and tickets sales Concerns about various styles of music at the party Provide a music list in advance Going for the “extravagant look without the extravagant cost” Nima: Send out updated budget after this meeting’s expenditures E-mail vote pending for fall ball (6 yes so far) o Nathaniel o Eric o Hadas o Sam o Pui-Wa o Naim
Day of the Dead • • • •
Tradition to honour the deceased… costumes, carnivals, etc. $76 for 20 people’s BART fare and entry fee Motion #: 525 E-mail vote pending for Day of the Dead (6 yes so far) o Nathaniel o Eric o Hadas o Sam o Pui-Wa o Naim
Debate Club • • • • • •
Motion #: 526 Discussion about providing snacks at debates Ordering cookies through catering? Defer debate club discussion until there are more councilors to debate this $50 for catering to provide cookies for first event E-mail vote pending for Debate Club 1st event (6 yes so far) o Nathaniel o Eric o Hadas o Sam o Pui-Wa o Naim
Council Dinner at Martin’s •
Some time in November
Cal Sporting Events • •
Advertising committee: advertise date/time of various Cal sporting events, meet at front steps Refer to e-mails that Ira sent out
Nintendo Wii • •
Wii has arrived Maintenance has yet to install the Wii in a secure manner
Website • •
Advertising committee: Advertise the existence of the I-House Council website Website to be added to weekly agenda minutes
Council Board •
Naim: update council board
Upcoming Meetings •
Executive/Board meeting o 2:15 pm on Thursday October 25, 2007 - executive meeting in Sproul Room o 3:00 pm on Thursday October 25, 2007 – in home room
Recycling •
Naim: Look into more accessible recycling bins
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