Igce - Auction Support Services Cy08
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INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE) FOR AUCTION SUPPORT SERVICES TASK ORDER IMPLEMENTATION UNDER VEHICLE AUCTION AND SUPPORT SERVICES CONTRACTS -2008Background and Objectives Statement of Need: The U.S. General Services Administration, Heartland Region, Fleet Management Division, herein after known as “GSA Fleet” has the need to procure vehicle auction support services for vehicles located throughout the four and a half (4 ½) state geographical area of operational control (Missouri, Kansas, Nebraska, Iowa, and Southern Illinois) for calendar year 2008. GSA Fleet needs vehicle auction support services to sell approximately 2,000 vehicles in calendar year 2008 in specific areas throughout the entire region. These vehicles may be either Group 1, GSA Fleet Vehicles (owned or leased by GSA Fleet); Group 2, Other Agency Fleet Vehicles (owned or leased by the Government); Group 3, Salvage & Uneconomical to Repair Vehicles; and/or Group 4, Other Agency Vehicles (national asset seized and forfeited program). The GSA Fleet Management Centers do not have the facilities or personnel to accomplish this function. Services are needed within a fifty (50) mile radius of the following areas where GSA Fleet has large concentrations of vehicles: Kansas City Greater Metropolitan area; St. Louis Greater Metropolitan area; Council Bluffs, IA / Omaha, NE area; Springfield, MO area. The U.S. General Services Administration, Office of Motor Vehicle Management has established an Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Task and Delivery Order program for Vehicle Auction and Support Services. The method of procuring the auction support services needed by GSA Fleet will be accomplished by utilizing these contracts already in place and issuing task orders against these contracts. The method for procuring these services has been utilized for the past seven (7) years in GSA Fleet under the current and prior IDIQ Multiple Task and Delivery Order program contracts. It has proven to be the most efficient and time conscious method for procuring these services and has also allowed for maximum flexibility in the process. Sources/Competition/Contractors Considered: All contractors who received a contract under solicitation FFFR-TT-030001-N Vehicular Auction and Support Services are considered. Should additional contractors be added in the locality, they shall be evaluated under future IGCEs.
Applicable Conditions: The vehicles to be auctioned are managed by GSA Fleet Management Centers with operational control within the four and a half (4 ½) state areas of Missouri, Kansas, Nebraska, Iowa, and Southern Illinois. GSA Fleet requires the following line items, as defined in the Statement of Work in the contract, to be performed under any task order awarded. Required Line Items of Services: Line Item 1. Auction Services Group 1 Group 2 Group 3 Group 4
Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles
Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles
Line Item 2. Transportation Charges
a. Drive-away Method (Flat rate per vehicle – 50 mile radius) Group 1 Group 2 Group 4
Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day
Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day
b. Drive-away Method (Per mile, per vehicle basis) Group 1 Group 2 Group 4
Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day
Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day
c. Carrier Method (Per mile, per vehicle basis) Group 1 Group 2 Group 3 Group 4
Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day
Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day
d. Carrier Method (Flat rate per vehicle – 50 mile radius) Group 1 Group 2 Group 3 Group 4
Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day
Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day
Line Item 3. Repairs (Mechanical, Body & Glass) a. b. c. d. e. f. g.
Mechanical Labor Mechanical Parts Body Labor Body Parts Paintless Dent Removal Glass Repair Windshield Replacement
Line Item 4. Reconditioning a. Wash and Vacuum Group 1 Group 2 Group 3 Group 4
Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles
Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles
Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles
Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles
b. Reconditioning Group 1 Group 2 Group 3 Group 4
c. Remove Non-OEM Decals (when requested by *FMR/PMR) Group 1 Group 2 Group 3 Group 4
Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles
Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles
Line Item 5. Tag (License Plate) Disposition
a. Remove and Return (and return credit cards as applicable) b. Remove and Destroy (and return credit cards as applicable) * GSA Fleet Management Representative (FMR); GSA Property Management Representative (PMR)
Line Item 6. Internet Sales a. Internet Auction Services
b. Concurrently Broadcast Auction Services (During live auction) Line Item 7. AutoIMS Services Reduced Requirements The following items, and only the following items, may be negotiated to a lesser requirement by the FMR/PMR under individual task orders issued under the contract: •
Facility Requirement and Security Storage The requirement of parking area for storage, inspection, and sale of at least four hundred (400) Government vehicles for any given auction date may be negotiated to a smaller number of parking spaces.
•
Line Item 2: Transportation Charges The Statement of work states: The contractor is financially responsible for ensuring that all operable Type 1 vehicles contain one-quarter tank of fuel and all Type 2 vehicles contain a minimum of 5 gallons of fuel, at sale time. For Bi-Fuel vehicles, both types of fuel must be provided. The FMR/PMR may negotiate lower fuel amounts than that stated in the Statement of Work – but cannot exceed the minimums established by regulations.
•
Line Item 7: AutoIMS Services The Statement of work states: Digital Pictures: Each vehicle will have a front ¾ beauty shot taken. The vehicle shall be clean, free of any stickers or windshield markings, as well as any identifying information (removal of license plates should be coordinated with the GSA Sales Representative). The photo should be taken with no other customers’ vehicles in the picture and a plain background is required. This picture will be used to assist in remarketing the vehicle and must show the vehicle in its best form. The only additional required pictures will be for any damage noted on the condition report over $200. The FMR/PMR may negotiate to allow other vehicles to be in the shot as well as allow for a background other than a plain background. This negotiation is limited in that it must be clear as to which vehicle is being shown in the beauty shot.
Costs: The total estimated dollar value for this IGCE is $1,400,000.00. This figure includes an estimated dollar value for auction service fees, transportation cost, vehicle repairs, reconditioning, license plate disposition, internet sales, AutoIMS service, and additional advertising costs. Estimated Fees – Auction Services 2008 Line Item 1. Auction Services 455F.FE32.F0632101.FE741.516.A01 455F.FE32.F0632104.FE741.516.A04 Subtotal:
$145,000.00 $145,000.00 $290,000.00
Subtotal:
$120,000.00 $120,000.00 $240,000.00
Subtotal:
$60,000.00 $60,000.00 $120,000.00
Subtotal:
$250,000.00 $250,000.00 $500,000.00
Subtotal:
$75,000.00 $75,000.00 $150,000.00
Subtotal:
$7,000.00 $7,000.00 $14,000.00
Subtotal:
$6,000.00 $6,000.00 $12,000.00
Subtotal:
$12,000.00 $12,000.00 $24,000.00
Subtotal:
$25,000.00 $25,000.00 $50,000.00
Total:
$1,400,000.00
Line Item 2. Transportation Charges 455F.FE32.F0632101.FE741.210.A01 455F.FE32.F0632104.FE741.210.A04 Line Item 3. Repairs (Mechanical, Body & Glass) 455F.FE32.F0632101.FE741.531.A01 455F.FE32.F0632104.FE741.531.A04
455F.FE32.F0632101.FE741.563.A01 455F.FE32.F0632104.FE741.563.A04
Line Item 4. Reconditioning 455F.FE32.F0632101.FE741.563.A01 455F.FE32.F0632104.FE741.563.A04 Line Item 5. Tag (License Plate) Disposition 455F.FE32.F0632101.FE741.531.A01 455F.FE32.F0632104.FE741.531.A04
Line Item 6. Internet Sales 455F.FE32.F0632101.FE741.510.A01 455F.FE32.F0632104.FE741.510.A04 Line Item 7. AutoIMS Services 455F.FE32.F0632101.FE741.516.A01 455F.FE32.F0632104.FE741.516.A04
Additional Marketing/Advertising 455F.FE32.F0632101.FE741.412.A01 455F.FE32.F0632104.FE741.412.A04 FY2007 Actual plus 2.85%
Note: Under no circumstances shall the delivery order exceed the MAXIMUM ORDER of the contract of 2,500 vehicles for any individual auction sale.
Delivery of Performance Period Requirements: The dates of performance are January 1, 2008 or date of award (whichever is later) through December 31, 2008. This period of performance is subject to change contingent upon factors external to GSA Fleet’s control. This IGCE is being established prior to need of performance of vehicle auction support services. GSA Fleet anticipates establishing a task order immediately after approval has been received, as new vehicle orders are being placed at this time. Plan of Action Sources and Competition: All contractors who received a contract under solicitation FFFR-TT-030001-N Vehicular Auction and Support Services are considered. Budgeting and Funding: GSA Fleet has requested and received funding approval for this acquisition. Pegasys document PR200801080017 is provided. Funding approval for the period of October 1, 2008 through December 31, 2008 will be requested at the beginning of the new fiscal year. Contract Administration: Contract administration for vehicle marshalling services will be delegated to Contracting Officer Representatives (CORs) within GSA Fleet. These individuals will be specifically listed in the task orders. Identification of participants in acquisition plan preparation: Michael A. Gauntt Fleet Services Branch (6QMDA) Heartland Fleet Management Division Federal Acquisition Service 1500 East Bannister Road Kansas City, MO 64131 (816) 823-2403 [email protected]
__________________________ Requesting Official Date U.S. General Services Administration Heartland Region Fleet Management Division
__________________________ Accepting Official Date U.S. General Services Administration Heartland Region Acquisition Operations Division
Applicable Conditions: The vehicles to be auctioned are managed by GSA Fleet Management Centers with operational control within the four and a half (4 ½) state areas of Missouri, Kansas, Nebraska, Iowa, and Southern Illinois. GSA Fleet requires the following line items, as defined in the Statement of Work in the contract, to be performed under any task order awarded. Required Line Items of Services: Line Item 1. Auction Services Group 1 Group 2 Group 3 Group 4
Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles
Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles
Line Item 2. Transportation Charges
a. Drive-away Method (Flat rate per vehicle – 50 mile radius) Group 1 Group 2 Group 4
Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day
Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day
b. Drive-away Method (Per mile, per vehicle basis) Group 1 Group 2 Group 4
Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day
Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day
c. Carrier Method (Per mile, per vehicle basis) Group 1 Group 2 Group 3 Group 4
Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day
Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day
d. Carrier Method (Flat rate per vehicle – 50 mile radius) Group 1 Group 2 Group 3 Group 4
Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day Type 1 Vehicles Two (2) day & Five (5) day
Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day Type 2 Vehicles Two (2) day & Five (5) day
Line Item 3. Repairs (Mechanical, Body & Glass) a. b. c. d. e. f. g.
Mechanical Labor Mechanical Parts Body Labor Body Parts Paintless Dent Removal Glass Repair Windshield Replacement
Line Item 4. Reconditioning a. Wash and Vacuum Group 1 Group 2 Group 3 Group 4
Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles
Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles
Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles
Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles
b. Reconditioning Group 1 Group 2 Group 3 Group 4
c. Remove Non-OEM Decals (when requested by *FMR/PMR) Group 1 Group 2 Group 3 Group 4
Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles Type 1 Vehicles
Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles Type 2 Vehicles
Line Item 5. Tag (License Plate) Disposition
a. Remove and Return (and return credit cards as applicable) b. Remove and Destroy (and return credit cards as applicable) * GSA Fleet Management Representative (FMR); GSA Property Management Representative (PMR)
Line Item 6. Internet Sales a. Internet Auction Services
b. Concurrently Broadcast Auction Services (During live auction) Line Item 7. AutoIMS Services Reduced Requirements The following items, and only the following items, may be negotiated to a lesser requirement by the FMR/PMR under individual task orders issued under the contract: •
Facility Requirement and Security Storage The requirement of parking area for storage, inspection, and sale of at least four hundred (400) Government vehicles for any given auction date may be negotiated to a smaller number of parking spaces.
•
Line Item 2: Transportation Charges The Statement of work states: The contractor is financially responsible for ensuring that all operable Type 1 vehicles contain one-quarter tank of fuel and all Type 2 vehicles contain a minimum of 5 gallons of fuel, at sale time. For Bi-Fuel vehicles, both types of fuel must be provided. The FMR/PMR may negotiate lower fuel amounts than that stated in the Statement of Work – but cannot exceed the minimums established by regulations.
•
Line Item 7: AutoIMS Services The Statement of work states: Digital Pictures: Each vehicle will have a front ¾ beauty shot taken. The vehicle shall be clean, free of any stickers or windshield markings, as well as any identifying information (removal of license plates should be coordinated with the GSA Sales Representative). The photo should be taken with no other customers’ vehicles in the picture and a plain background is required. This picture will be used to assist in remarketing the vehicle and must show the vehicle in its best form. The only additional required pictures will be for any damage noted on the condition report over $200. The FMR/PMR may negotiate to allow other vehicles to be in the shot as well as allow for a background other than a plain background. This negotiation is limited in that it must be clear as to which vehicle is being shown in the beauty shot.
Costs: The total estimated dollar value for this IGCE is $1,400,000.00. This figure includes an estimated dollar value for auction service fees, transportation cost, vehicle repairs, reconditioning, license plate disposition, internet sales, AutoIMS service, and additional advertising costs. Estimated Fees – Auction Services 2008 Line Item 1. Auction Services 455F.FE32.F0632101.FE741.516.A01 455F.FE32.F0632104.FE741.516.A04 Subtotal:
$145,000.00 $145,000.00 $290,000.00
Subtotal:
$120,000.00 $120,000.00 $240,000.00
Subtotal:
$60,000.00 $60,000.00 $120,000.00
Subtotal:
$250,000.00 $250,000.00 $500,000.00
Subtotal:
$75,000.00 $75,000.00 $150,000.00
Subtotal:
$7,000.00 $7,000.00 $14,000.00
Subtotal:
$6,000.00 $6,000.00 $12,000.00
Subtotal:
$12,000.00 $12,000.00 $24,000.00
Subtotal:
$25,000.00 $25,000.00 $50,000.00
Total:
$1,400,000.00
Line Item 2. Transportation Charges 455F.FE32.F0632101.FE741.210.A01 455F.FE32.F0632104.FE741.210.A04 Line Item 3. Repairs (Mechanical, Body & Glass) 455F.FE32.F0632101.FE741.531.A01 455F.FE32.F0632104.FE741.531.A04
455F.FE32.F0632101.FE741.563.A01 455F.FE32.F0632104.FE741.563.A04
Line Item 4. Reconditioning 455F.FE32.F0632101.FE741.563.A01 455F.FE32.F0632104.FE741.563.A04 Line Item 5. Tag (License Plate) Disposition 455F.FE32.F0632101.FE741.531.A01 455F.FE32.F0632104.FE741.531.A04
Line Item 6. Internet Sales 455F.FE32.F0632101.FE741.510.A01 455F.FE32.F0632104.FE741.510.A04 Line Item 7. AutoIMS Services 455F.FE32.F0632101.FE741.516.A01 455F.FE32.F0632104.FE741.516.A04
Additional Marketing/Advertising 455F.FE32.F0632101.FE741.412.A01 455F.FE32.F0632104.FE741.412.A04 FY2007 Actual plus 2.85%
Note: Under no circumstances shall the delivery order exceed the MAXIMUM ORDER of the contract of 2,500 vehicles for any individual auction sale.
Delivery of Performance Period Requirements: The dates of performance are January 1, 2008 or date of award (whichever is later) through December 31, 2008. This period of performance is subject to change contingent upon factors external to GSA Fleet’s control. This IGCE is being established prior to need of performance of vehicle auction support services. GSA Fleet anticipates establishing a task order immediately after approval has been received, as new vehicle orders are being placed at this time. Plan of Action Sources and Competition: All contractors who received a contract under solicitation FFFR-TT-030001-N Vehicular Auction and Support Services are considered. Budgeting and Funding: GSA Fleet has requested and received funding approval for this acquisition. Pegasys document PR200801080017 is provided. Funding approval for the period of October 1, 2008 through December 31, 2008 will be requested at the beginning of the new fiscal year. Contract Administration: Contract administration for vehicle marshalling services will be delegated to Contracting Officer Representatives (CORs) within GSA Fleet. These individuals will be specifically listed in the task orders. Identification of participants in acquisition plan preparation: Michael A. Gauntt Fleet Services Branch (6QMDA) Heartland Fleet Management Division Federal Acquisition Service 1500 East Bannister Road Kansas City, MO 64131 (816) 823-2403 [email protected]
__________________________ Requesting Official Date U.S. General Services Administration Heartland Region Fleet Management Division
__________________________ Accepting Official Date U.S. General Services Administration Heartland Region Acquisition Operations Division
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