Igce - Bpa Marshalling Services Cy08

INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE) FOR MARSHALLING SUPPORT SERVICES IMPLEMENTATION UNDER BLANKET PURCHASE AGREEMENTS -2008Background and Objectives Statement of Need: The U.S. General Services Administration, Heartland Region, Fleet Management Division, herein after known as “GSA Fleet” has the need to procure vehicle marshalling support services for vehicles located throughout the four and a half (4 ½) state geographical area of operational control (Missouri, Kansas, Nebraska, Iowa, and Southern Illinois) for calendar year 2008. GSA Fleet needs vehicle marshalling support services for acceptance of new vehicle deliveries and the new/sale vehicle exchange process in specific areas throughout the entire region. As new vehicles are delivered, they are exchanged for the sale eligible vehicles currently assigned to GSA customers. The GSA Fleet Management Centers do not have the facilities or personnel to accomplish this function. Services are needed in the following areas where GSA Fleet has large concentrations of vehicles: Wichita, KS; St. Robert, MO; and Des Moines, IA. GSA Fleet has established Blanket Purchase Agreements (BPAs) with local contractors in the service support areas. The method of procuring the marshalling support services needed by GSA Fleet will be accomplished by utilizing these agreements already in place and exercising the extension option. The method for procuring these services has been utilized for the past several years in GSA Fleet under the current and prior BPAs. It has proven to be the most efficient and time conscious method for procuring these services and has also allowed for maximum flexibility in the process. Sources/Competition/Contractors Considered: All contractors who are currently under a BPA are considered. Should additional contractors be added in the locality, they shall be evaluated under future IGCEs. Applicable Conditions: The vehicles to be marshalled are managed by GSA Fleet Management Centers with operational control within the four and a half (4 ½) state areas of Missouri, Kansas, Nebraska, Iowa, and Southern Illinois. GSA Fleet requires the following line items, as defined in the Statement of Work in the BPA, to be performed under any agreements awarded.

Required Line Items of Services: Line Item 1. Transportation

a. Drive-away Method (Flat rate per vehicle – 50 mile radius) Group 1, Type 1 Group 1, Type 2

b. Drive-away Method (Per mile, per vehicle) Group 1, Type 1 Group 1, Type 2

c. Carrier Method (Per mile, per vehicle) Group 1, Type 1 Group 1, Type 2

d. Carrier Method (Flat rate per vehicle – 50 mile radius) Group 1, Type 1 Group 1, Type 2 Line Item 2. Marshalling Services New Vehicle Marshalling Used Vehicle Marshalling Line Item 3. Commercial Fuel New Vehicle Deliveries

Costs: The total estimated dollar value for this IGCE is $36,000.00. This figure includes an estimated dollar value for new vehicle deliveries, old vehicle exchanges, transportation and commercial fuel costs associated with new vehicle deliveries. Estimated Fees – Marshalling Services 2008 – Wichita, KS Number of Vehicles New vehicle orders 80 Used vehicles 80 Seasonal use vehicles 0 Line Item 1. Transportation 455F.FE32.F0632101.FE761.210.A01

$1,000.00

Line Item 2. Marshalling Services 455F.FE32.F0632101.FE761.516.A01

$3,500.00

FY2007 Actual plus 2.85%

Total:

$4,500.00

Estimated Fees – Marshalling Services 2008 – St. Roberts, MO Number of Vehicles New vehicle orders 147 Used vehicles 147 Seasonal use vehicles 45 Line Item 1. Transportation 455F.FE32.F0632104.FE761.210.A04

$1,500.00

Line Item 2. Marshalling Services 455F.FE32.F0632104.FE761.516.A04

$10,500.00

FY2007 Actual plus 2.85%

Total:

$12,000.00

Estimated Fees – Marshalling Services 2008 – Des Moines, IA Number of Vehicles New vehicle orders 257 Used vehicles 257 Seasonal use vehicles 2 Line Item 1. Transportation 455F.FE32.F0632104.FE761.210.A04

$2,500.00

Line Item 2. Marshalling Services 455F.FE32.F0632104.FE761.516.A04

$15,500.00

Line Item 3. Commercial Fuel 455F.FE32.F0632104.FE731.611.A04

$1,500.00

FY2007 Actual plus 2.85%

Total:

$19,500.00

Delivery of Performance Period Requirements: The dates of performance are January 1, 2008 or date of award (whichever is later) through December 31, 2008. This period of performance is subject to change contingent upon factors external to GSA Fleet’s control. This IGCE is being established prior to need of performance of vehicle marshalling support services. GSA Fleet anticipates establishing a task order immediately after approval has been received, as new vehicle orders are being placed at this time. Plan of Action Sources and Competition: All contractors who received a BPA are considered. Budgeting and Funding: GSA Fleet has requested and received funding approval for this acquisition. Pegasys documents PR200712210007, PR200712210011, and PR200712210012 are provided. Funding approval for the period of October 1, 2008 through December 31, 2008 will be requested at the beginning of the new fiscal year. Contract Administration: Contract administration for vehicle marshalling services will be delegated to Contracting Officer Representatives (CORs) within GSA Fleet. These individuals will be specifically listed in the task orders. Identification of participants in acquisition plan preparation: Michael A. Gauntt Fleet Services Branch (6QMDA) Heartland Fleet Management Division Federal Acquisition Service 1500 East Bannister Road Kansas City, MO 64131 (816) 823-2403 [email protected]

__________________________ Requesting Official Date U.S. General Services Administration Heartland Region Fleet Management Division

__________________________ Accepting Official Date U.S. General Services Administration Heartland Region Acquisition Operations Division