Feb-2007

Page: I

PelicanBaY,CitY of Income Statement 28'2007 For the Five Months Ending February

Yearto Date

CurrentMonth PropertYTax Verizon FranchiseTax Awin/TrinitY WasteFranchise SouthtelCable Tri-County Electric Ski-Wi InternetTower Rentals SalesTax Permits Mowing PoliceTraining Reno InterlocalAgreement Fire DepartmentDonations F. D. Utility Billed Donations Fire DepartmentTarrantCo. Fire DepartmentMiscellaneous F.D. - FundRaisingIncome Fire Dept. Grant Awards Animal Control Donations Animal VaccinationClinics Annual Registration Animal Impounds Animal RabiesQuarantine Animal Neuter/SpayGrant Fines/Warrants Court TechnologyFees RuildingSecurityFees ne PaymentEfficiencyFee >eizedPropertyFees Boat Launch Boat Stalls AmbulanceCollections Interest Miscellaneous Returns& Allowances Policeimpoundfee

33,250.90 16.98 $ 0.24 46r.24 0.04 87.08 0.00 0.00 19,023.58 9.7r 0.00 0.00 0.80 1,558.88 0.92 1,800.25 0.00 0.00 0.41 808.62 0.00 0.00 1.96 3,844.3s 3.83 7,500.00 0.30 s79.40 (0.16) (3l 5.00) 1.16 2,272.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 58,178.70 29.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 482.50 0.25 0.00 0.00 0.00 0.00 45,132.32 23.04 0.00 0.00 21,183.69 10.82

33,250.90 16.98 0.24 46r.24 0.04 87.08 0.00 0.00 19,023.58 9.71 0.00 0.00 0.80 1,558.88 0.92 1,800.25 0.00 0.00 0.4r 808.62 0.00 0.00 1.96 3,844.35 3.83 7,500.00 0.30 579.40 (0.16) (3I 5.00) l 16 2,272.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 58,178.70 29.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 482.50 0.25 0.00 0.00 0.00 0.00 45,13232 23.04 0.00 0.00 I 0.82 21,183.69

Total Revenues

r95,848.s7 100.00

195.848.57 100.00

.rUV€OU€S

Cost of Sales Total Cost of Sales GrossProfit Expenses Mowing Bank Charges Auto Gas & Oil Insurance Legal Fees Attorney Fees AccountingFees& Audit ' .gal Notices ;ctions Office Supplies Computer& Software Postage

0.00 195,848.57

0.00 0.00 357.93 6,737.00 636.00 3,159.49 I,007.50 0.00 0.00 1,151.38 3,100.00 195.00

0.00 100.00 0.00 0.00 0.18 3.44 0.32 1.61 0.51 0.00 0.00 0.59 1.58 0.10

For ManagementPurposesOnly

0.00

0.00

195,848.57 r 00.00 0.00 0.00 3s7.93 6,737.00 636.00 3,159.49 1,007.50 0.00 0.00 1,151.38 3,100.00 195.00

0.00 0.00 0.18 3.44 0.32 l .6l 0.51 0.00 0.00 0.59 1.58

0 . r0

Page:2

PelicanBaY,CitY of Income Statement For the Five Months EndingFebruary28,2007

cquipment Lease Building & Office Maitenance Social Security& Medicare UnemploymentTaxes Tax CollectionFees AdministrationTelePhones Insurance Utilities Salaries ManagementDiscretionaryIncen Social Security& Medicare Ambulance Miscellaneous ConsultingFees Asphalt/RoadRepair Si g n s Maintenance Lake PropertyPermit Mowing Dispatch Auto Gas& Oil P.D.Telephone InvestigativeExpenses ReturnedCheckCharges P.D.Office Supplies P.D. WreckerService ^omputer TechnologyFund JmputerSoftware Postage Auto Repairs& Maintenance Auto Lease Social Securityand Medicare UnemploymentTax P.D.Telephone Repeater Salary- Chief P.D. Reserves Salary- Officers Social Securityand Medicare Equipment Equip.Purchases SeizedPropertyExpenditures TrainingExpense F.D. Gas& Oil F.D. - FundRaisingExpense F.D. Dues& Subscriptions F.D. ConsultingFees Fire DepartmentSupplies F.D. Bldg/Office Maint. Grant Match F.D. Utiliries F.D. Building Maintenance Uniforms Fire DepartmentEquipment -raining Salary -hief Fire DepartmentMiscellaneous Social Security& MedicareTax UnemploymentTaxes

CurrentMonth 740.00 2,769.10 r35.76 682.1I 1,862.29 0.00 0.00 8,820.40 0.00 0.00 0.00 0.00 8,249.86 616.66 0.00 0.00 0.00 0.00 0.00 7,916.70 6,022.r4 0.00 1,028.72 0.00 1,079.34 8,403.35 8s0.00 0.00 169.85 6,641.72 24,540.37 6,280.60 0.00 212.00 105.00 25,384.48 600.00 40,785.96 0.00 2,537.90 266.98 0.00 61.00 363.01 1,295.90 373.40 0.00 3tt.7l 961.86 5,255.12 I,106.50 265.58 0.00 7,529.2s 0.00 2,250.00 363.90 0.00 0.00

0.38 |.41 0.07 0.3s 0.95 0.00 0.00 4.s0 0.00 0.00 0.00 0.00 4.21 0.31 0.00 0.00 0.00 0.00 0.00 4.04 3.07 0.00 0.53 0.00 0.55 4.29 0.43 0.00 0.09 3.39 12.53 3.21 0.00 0.1I 0.05 12.96 0.31 20.83 0.00 1.30 0.14 0.00 0.03 0.19 0.66 0.19 0.00 0.16 0.49 2.68 0.56 0.14 0.00 3.84 0.00 l.l5 0.19 0.00 0.00

For ManagementPurposesOnly

Yearto Date 740.00 2,769.10 13s.76 682j1 1,862.29 0.00 0.00 8,820.40 0.00 0.00 0.00 0.00 8,249.86 616.66 0.00 0.00 0.00 0.00 0.00 7,916.70 6,022.14 0.00 1,028.72 0.00 1,079.34 8,403.35 850.00 0.00 r 69.85 6,641 .72 24,540.37 6,280.60 0.00 212.00 10s.00 25,384.48 600.00 40,785.96 0.00 2,537.90 266.98 0.00 61.00 363.01 1,285.90 373.40 0.00 311.71 961.86 5,255.12 1,106.50 265.58 0.00 7,529.25 0.00 2,250.00 363.90 0.00 0.00

0.38 l.4l 0.07 0.3s 0.95 0.00 0.00 4.50 0.00 0.00 0.00 0.00 4.21 0.31 0.00 0.00 0.00 0.00 0.00 4.04 3.07 0.00 0.53 0.00 0.55 4.29 0.43 0.00 0.09 3.39 12.53 3.21 0.00 0.1I 0.05 12.96 0.3r 20.83 0.00 1.30 0.r4 0.00 0.03 0.19 0.66 0.l9 0.00 0.16 0.49 2.68 0.s6 0.14 0.00 3.84 0.00 l.l5 0.19 0.00 0.00

Page:3

PelicanBaY,CitY of Income Statement For the Five Months EndingFebruary28,2007

PersonnlRabiesVac Auto Gas and Oil Auto Repair& Maintenance Dues and Subscriptions Rabid Animal Testing VerterinarianRabiesQuarantin Office Supplies Postage ComputerExpenses Postage ContractLabor KennelsMaintenanceand Equipm Animal Food Vaccines,Wormers,HW Preventi Social Securityand Medicare Unemployment Telephone Uti l i ti es Animal Control Expenditures Salaries Animal Control Contract ManagementDiscretionaryIncen PersonnelRabiesVaccination TrainingExpenses and Membersh Miscellaneous Legal Fees/Books -*ate Court Costs ffice Supplies ComputerTechnologyFund Building SecurityFund Time PaymentEfficiencyFund Postage Social Securityand Medicare Unemployment Judge Court Bailiff Court Clerk Court ProsecutingAttorney

CurrentMonth 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 63.96 0.00 0.00 0.00 8t 0.00 0.00 0.00 0.00 0.00 0.00 16,514.01 388.66 r 68.00 0.00 0.00 39.00 0.00 0.00 2,500.00 300.00 9,736.75 1,626.21

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.03 0.00 0.00 0.00 0.41 0.00 0.00 0.00 0.00 0.00 8.43 0.20 0.09 0.00 0.00 0.02 0.00 0.00 1.28 0.15 4.97 0.83

Total Expenses

2 2 5,319.41

Net Income

(29,470.84) (15.05) $

l15.05

For ManagementPurposesOnly

Yearto Date 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 63.96 0.00 0.00 0.00 810.00 0.00 0.00 0.00 0.00 0.00 16,514.01 388.66 r 68.00 0.00 0.00 39.00 0.00 0.00 2,500.00 300.00 9,736.75 1,626.21 225,319.41

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.03 0.00 0.00 0.00 0.41 0.00 0.00 0.00 0.00 0.00 8.43 0.20 0.09 0.00 0.00 0.02 0.00 0.00 1.28 0.15 4.97 0.83 I15.05

(29,470.84) (15.05)

Page:I

PelicanBay Utilities IncomeStatement For the Five MonthsEnding February28,2007

Yearto Date

CurrentMonth n€VOIIU€S

Water Sales& RelatedFees Late Charges Connectand DisconnectFees RepairCharges New ServiceDeposit New ServiceDepositRefunds Water Tap Fees SewerSales SewerTap Fees SanitaryTrash Collected Stateand CountyTaxes Fire DepartmentDonationsColl Animal Control DonationsColle Refunds ReturnedCheckFees Checking& SavingsInterest UtilitiesIncome Miscellaneous -OVER/+SHORT

107,449.11 12,354.82 5,631.58 0.00 5,075.00 1,294.22 0.00 76,907.76 0.00 32,250.37 2,325.01 3,064.00 0.00 0,00 0.00 0.00 0.00 0.00

Total Revenues

2 4 6,351.87

43.62 $ 5.02 2.29 0.00 2.06 0.53 0.00 31.22 0.00 13.09 0.94 1.24 0.00 0.00 0.00 0.00 0.00 0.00 r00.00

107,449.11 12,354.82 5,631.58 0.00 5,075.00 1,294.22 0.00 76,907.76 0.00 32,250.37 2,325.01 3,064.00 0.00 0.00 0.00 0.00 0.00 0.00 246,351.87

43.62 5.02 2.29 0.00 2.06 0.53 0.00 31.22 0.00 13.09 0.94 1.24 0.00 0.00 0.00 0.00 0.00 0.00 100.00

Costof Sales Total Costof Sales ross Profit Expenses Water Chemicals LaboratoryFees SewerTreatmentExpense Trash CollectionFees Engineering ConsultingFees Auto Expenses Insurance Legal and AccountingFees AcccountCollectionFees ReturnedCheckCharges Office Supplies ComputerSoftware Postage ContractLabor EquipmentMaintenance& Purcha Suppliesand Parts Social Securityand Medicare UnemploymentTaxes SalesTaxes Telephone Pagers& Mobile Phones Electricity Office Utilities -ire ProtectionExPense .-ltilitiesOffice ManagerSalar SecretarySalary OperatorSalary MaintenanceWorkers

0.00

0.00

246,351.87 100.00 2,056.27 987.00 5,699.86 26,565.16 520.00 0.00 4,578.21 4,719.08 0.00 2s4.02 0.00 s39.99 0.00 835.20 0.00 9,248.81 9,984.02 3,370.88 0.00 2,617.13 368.32 723.94 13,737.52 400.00 0.00 0.00 12,867.76 t6,237.76 13,104.75

0.83 0.40 2.31 10.78 0.21 0.00 1.86 r.92 0.00 0.10 0.00 0.22 0.00 0.34 0.00 3. tJ

4.05 1.5 I

0.00 1.06 0.l5 0.29 s.58 0.16 0.00 0.00 5.22 6.59 5.32

For ManagementPurposesOnlY

0.00

0.00

246.351.87 100.00 2,0s6.27 987.00 5,699.86 26,565.t6 520.00 0.00 4,578.21 4,719.08 0.00 254.02 0.00 539.99 0.00 835.20 0.00 9,248.81 9,984.02 3,370.88 0.00 2,617.13 368.32 723.94 13,737.52 400.00 0.00 0.00 .76 12,867 16,231.76 13,104.75

0.83 0.40 2.31 10.78 0.21 0.00 1.86 1.92 0.00 0.10 0.00 0.22 0.00 0.34 0.00 3.75 4.05 1.37 0.00 L06 0.15 0.29 5.58 0.16 0.00 0.00 5.22 6.59 5.32

Page:2

PelicanBay Utilities Income Statement For the Five Months Ending February28,2007

ManagementDiscretionary Incen Education& Books Miscellaneous ConsultingFees Equipment Bond Interest Service Charge- C.O. Payments Bond Reserve Fire DepartmentDonationsPd. Animal Control DonationsPd Total Expenses Net Income

0.00 0.00 0.00 0.23 0.00 27.06 0.00 0.00 0.78 0.00

Yearto Date 0.00 0.00 0,00 s6s.4l 0.00 66,668.00 0.00 0.00 1,930.00 0.00

0.00 0.00 0.00 0.23 0.00 27.06 0.00 0.00 0.78 0.00

198.s79.09 80.61

t98.579.09

80.61

47,772.78

19.39

CurrentMonth 0.00 0.00 0.00 565.41 0.00 66,668.00 0.00 0.00 1,930.00 0,00

47,772.78

19.39 $

For ManagementPurposesOnly

MINUTES OF MEETING OF THE GOVERNING BODY OF PELICAN BAY On the l3thdayof February,2007 the Councilof the City of PelicanBay convenedin a meeting,the samebeingopento thepublicat theregularmeetingplacethereof,in the city Hall, andnoticeof saidmeetinghavingtime,placeandsubjectthereof,havingbeen postedasprescribed in article6261-17V.S.C.S. L CALL TO ORDER. Themeetingwascalledto orderat 7:00p.m. 2. ROLL CALL. Sparks,McWhorter,Reed,Tolbert,HubbertandMayorReedall present. 3. OPENING PRAYER. 4. CITIZEN PARTICIPATION. 5. REVIEW AND APPROVE THE CITY COUNCIL MINUTES FOR THE MINUTES FOR JANUARY 8,2007. Sparksmotionedto approvethe minutes of the previousminutes council meeting. McWhorter 2no,motion passed5 for 0 opposed.

6 . POLICE DEPARTMENT / CODE ENFORCEMENT REPORT. McWhorter madethe motion to acceptthe police report. Sparks2nd,motion passed5 for 0 opposed.

7 . DISCUSS AND APPROVE PELCIAN BAY POLICE DEPARTMENT SCHOLARSHIP APPLICATION AND POLICY. McWhorter madethe motion that we submit this to the city attorney for review and the strike the eligibility to apply to PelicanBay residentsonly. No 2nd,motion dies. Sparks madethe motion to acceptPelicanBay Police Dept. Scholarshipapplicantand policy. Reed2ndmotion,4 for I opposed. 8. FIRE DEPARTMENT REPORT. R.Reedmadethe motion to acceptchief Stetzel'sreport. Sparks2nd,motion passes5 for 0 opposed.

9 . DISCUSS AND APPROVE A RESOLUTION TO ADOPT MARCH AS FAIR HOUSING MONTH. Resolution142, Sparksmadethe motion to approveresolution#I42to adoptMarch as Fair Housing month. R.Reed2nd, motion passes5 for 0 opposed.

10.DISCUSSAND APPROVE A RESOLUTION TO ADOPT A CONTRACTOR LOCALITY LOCAL OPPORTUNTTY(SECTION 3) PLAN. McWhortermademotionthatwe acceptResolution143for the Contractorlocality local opportunity.Hubbert2no,5for 0 opposed.

11.DISCUSSAND APPROVEA RESOLUTIONTO ADOPT SECTION504 GRIEVANCE PROCEDURBS.Sparksmadethe motionto approvethe procedures.R.Reed2no,motion ResolutionI44to adoptSection504grievance p a sse s5 fo r0 o p p o se d. 12.DISCUSSAND APPROVB A RESOLUTION PROHIBITING THE USE OF EXCESSIVE FORCE. Resolution145,Hubbertmadethe motionthatwe approveResolutionProhibitingtheuseof excessive Force. Sparks2nd,motion p a sse s5 fo r0 o p p o se d. 13.DISCUSSAND APPROVE A DESIGNATEDDATE FOR A "CLEAN UP WEEKBND". McWhortermadethe motionthat we tablethis until our March meeting.Sparks2nd,motionpasses 5 for 0 opposed. 14.DISCUSSAND APPROVE RESOLUTION ESTABLTSHINGA MAy 12, 2007F.LECTION. Resolution146,McWhortermadethemotionthatwe accept Resolution146establishing electionMay 12,2007.Sparks2nd,motionpasses 5 for 0 opposed. 15.DISCUSSAND APPROVETHE PURCHASEOF A PUMP HOIST AND IMPELLER FOR THE LIFT STATION. McWhortermadethe motionthatwe agreeto thepaymentof a pumphoistandimpellerfor the lift station.McWhorter amendedthe motion,McWhortermadethe motionthat we agreeto pay invoice #868andinvoice#871 for thepurchases for thewastewaterdept. Sparks2nd, motionpasses5 for 0 opposed. 16.DISCUSSAND APPROVEOF A NEW PUMP FOR 92 ACRE BOOSTER STATION. McWhortermadethe motionthat we approve.payment for the purchase order#869priceasquoted52276.40.Hubbert2no,motionpassed5 for 0 opposed. 17.DISCUSSAND APPROVETHE PUBLIC WORKS DIRECTOR TO CONTRACT THE USE OF AN ASPHALT REPAIR MACHINE FOR TARRANT COUNTY. Sparksmadethemotionthat we approvepublic works to contracttheuseof asphaltmachinefrom TarrantCounty.R.Reed2no,motion p a sse s5 fo r0 o p p o se d. 18.DISCUSSAND APPROVE THE PUBLIC WORKS DIRECTOR TO TAKE BIDS FOR THE REPLACEMENT OF THE WATER AND PRE,SSURE TANKS AT THE UTILITY COMPOUND. McWhortermadethe motionthat shewould like to makethe motionthat we allow the waterdept.supervisorto of the watertank. Sparks2no,motion enterinto negotiationsfor the replacement p a sse d 5 fo r0 o p p o se d.

19.DISCUSSAND APPROVE A DATE FOR A BUDGET WORKSHOP. McWhortermadethe motion for the budgetworkshopto be on March 3'dat 10:00.Sparks2nd,motionpasses 5 for 0 opposed. 20. ADJOURNMENT. Themeetingadjourned at 8:39p.m. PASSEDAND APPROVED THIS 13THDAY FOR MARCH,2OOT

APPROVED:

ATTEST:

MINUTES OF THE MEETING OF THE GOVERNING BODY OF PELICAN BAY FEBRUARY 2O,2OO7 CITY HALL On the 20thday of February 2007rtheCouncilof the City of PelicanBay convened in a specialmeeting,the samebeingopento the public at a regular meetingplace thereof, in the City Hall, and noticeof saidmeetinghavingtime, placeand subject thereof,having beenpostedas prescribedin article 6261-17V.S. C.S. 1. CALL THE MEETING TO ORDER. Mayorpro-temSandyTolbertopenedthemeetingat 6:30p.m. 2. ROLL CALL AND DECLARE A QUORUM. Alderman(s)Tolbert,Sparks,ReginaReedwerepresent.Hubbertcamein at 6:32p.m.Mayorpro-temdeclareda quorum. Tom Reed,McWhorterwereabsent. 3. REVIEW, DISCUSSAND APPROVETHE RESIGNATION OF CITY SECRETARY DIANE HESTER. Sparksmadethe motionto acceptCity Secretary DianeHester'sresignation for February28,2007,andwill put on 1099to be ableto comein andhelpwhereis needed.R.Reed2"othemotion. 4 for 0 opposed 4. REVIEW, DISCUSSAND APPROVEFOR DIANE HESTER TO BE PUT ON CONTRACT LABOR. Sparksmadethe motionto approvefor DianeHesterto be on contractlabor. R.Reed2nothe motion. 4 for 0 opposed 5. REVIEW, DISCUSSAND APPROVETHE RESIGNATION FOR GAIL WAITS. R.Reedmadethe motionto acceptthe resignation for Gail Waits. Hubbert2nd themotion. 4 for 0 opposed 6. REVIEW, DISCUSSAND APPROVE TO ADD REGINA REED TO THE SIGNATURE CARDS FOR ALL THE CITY ACCOUNTS. Sparksmadethe motionto addReginaReedto the signature. Hubbert2ndthe motion. 4 for 0 opposed

7. REVIEW, DISCUSSAND APPROVE TO GRANT AUTHORITY TO THE MAYOR TO INTERVIEW, HIRE AND X'IRE. Sparksma{e the motionto grantauthorityto the mayorto interview,hire andfire. R.Reed2"othemotion. 8. ADJOURNMENT Sparksmadethe motion to adjournthe specialmeeting. Reed2ndmadethe motion. MAYOR PRO-TEM TOLBERT ADJOURNED THE MEETING AT 6:43 P.M. PASSEDAND APPROVED THIS THE 13rHOF MARCH,2007. APPROVED:

ATTEST:

MINUTES OF THE MEETING OF THE GOVERNING BODY OF PELICAN BAY FEBRUARY 2O.2OO7 CITY HALL On the 20thday of February 2007rtheCouncilof the City of PelicanBay convened in a specialmeeting,the samebeingopento the public at a regular meetingplace thereof, in the City Hall, and noticeof saidmeetinghavingtimeoplaceand subject thereof,having beenpostedas prescribedin article 6261-17V.S. C.S. 1. CALL THE MBETING TO ORDER. Mayorpro-temSandyTolbertopenedthemeetingat 6:30p.m. 2. ROLL CALL AND DECLARE A QUORUM. Alderman(s)Tolbert,Sparks,ReginaReedwerepresent.Hubbertcamein at 6:32p.m.Mayorpro-temdeclareda quorum. Tom Reed,McWhorterwereabsent. 3. REVIEW. DISCUSSAND APPROVETHE RE,SIGNATIONOF CITY SECRETARY DIANE HESTER. Sparksmadethemotionto acceptCity Secretary DianeHester'sresignation for February28,2007,andwill put on 1099to be ableto comein andhelpwhereis needed.R.Reed2"dthemotion. 4for 0 opposed 4. REVIEW. DISCUSSAND APPROVEFOR DIANE HESTER TO BE PUT ON CONTRACT LABOR. Sparksma4ethemotionto approvefor DianeHesterto be on contractlabor. R.Reed2nothemotion. 4 for 0 opposed 5. REVIEW, DISCUSSAND APPROVETHE RESIGNATION FOR GAIL WAITS. for Gail Waits. Hubbert2no R.Reedmadethemotionto accepttheresignation themotion. 4 for 0 opposed 6. REVIEW, DISCUSSAND APPROVE TO ADD REGINA RE,EDTO THE SIGNATURE CARDS FOR ALL THE CITY ACCOUNTS. Sparksmadethe motionto addReginaReedto the signature. Hubbert2ndthe motion. 4 for 0 opposed

7. REVIEW, DISCUSSAND APPROVETO GRANT AUTHORITY TO THE MAYOR TO INTERVIEW, HIRE AND FIRE. Sparksmadethe motionto grantauthorityto the mayorto interview,hire andfire. R.Reed2"othemotion. 8. ADJOURNMENT Sparksmadethe motionto adjournthe specialmeeting.Reed2ndmadethe motion. MAYOR PRO-TEM TOLBERT ADJOURNEDTHE MEETING AT 6:43 P.M.

MINUTES OF MEETING OF THE GOVERNING BODY OF PELICAN BAY the Councilof the City of PelicanBay convenedin a On the 13thdayof February,2007 meeting,the samebeingopento the public at the regularmeetingplacethereof,in the city Hall, andnoticeof saidmeetinghavingtime, placeandsubjectthereof,havingbeen postedasprescribed in article626I-17V.S.C.S. l. CALL TO ORDER. Themeetingwascalledto orderat 7:00p.m. 2. ROLL CALL. Sparks,McWhorter,Reed,Tolbert,HubbertandMayorReedall present. 3. OPENING PRAYER. 4. CITIZEN PARTICIPATION. 5. REVIEW AND APPROVE THE CITY COUNCIL MINUTES FOR THE MINUTES FOR JANUARY 8,2007. Sparksmotioned. to approvethe minutes of the previousminutescouncilmeeting.McWhorter2no,motionpassed5 for 0 opposed. 6 . POLICE DEPARTMENT / CODE ENFORCEMENT REPORT. McWhorter madethe motion to acceptthe police report. Sparks2nd,motion passed5 for 0 opposed.

7 . DISCUSS AND APPROVE PELCIAN BAY POLICE DEPARTMENT SCHOLARSHIP APPLICATION AND POLICY. McWhorter madethe motion that we submit this to the city attorney for review and the strike the eligibility to apply to PelicanBay residentronly. No 2nd,motion dies. Sparks madethe motion to acceptPelicanBay Police Dept. Scholarshipapplicantand policy. Reed 2ndmotion, 4 for I opposed.

8 . FIRE DEPARTMENT REPORT. R.Reedmade the motion to acceptchief Stetzel'sreport. Sparks2nd,motion passes5 for 0 opposed.

9. DISCUSS AND APPROVE A RESOLUTION TO ADOPT MARCH AS FAIR HOUSING MONTH. Resolution142, Sparksmadethe motion to approveresolution#I42 to adoptMarch as Fair Housing month. R.Reed2nd, motion passes5 for 0 opposed.

10.DISCUSSAND APPROVE A RESOLUTION TO ADOPT A CONTRACTOR LOCALITY LOCAL OPPORTUNITY (SECTION 3) PLAN. McWhortermademotionthatwe acceptResolution143for the Contractorlocality local opportunity.Hubbert2no,5 for 0 opposed.

11. DISCUSSAND APPROVE A RESOLUTION TO ADOPT SECTION 504 GRIEVANCE PROCEDURES.Sparksmadethe motionto approvethe Resolutionl44to adoptSection504grievance procedures.R.Reed2no,motion p a sse s5 fo r0 o p p o se d. 12.DISCUSSAND APPROVE A RESOLUTION PROHIBITING THE USE OF EXCESSIVE FORCE. Resolution145,Hubbertmadethe motionthat we approveResolutionProhibitingthe useof excessiveForce. Sparks2nd,motion pa sse s5 fo r0 o p p o se d. 13.DISCUSSAND APPROVEA DESIGNATEDDATE FOR A "CLEAN UP WEEKEND". McWhortermadethe motionthat we tablethis until our March meeting.Sparks2nd,motionpasses 5 for 0 opposed. 14.DISCUSSAND APPROVE RESOLUTTONESTABLISHING A MAy 12, 2007ELECTION. Resolution146,McWhortermadethe motionthat we accept Resolution146establishing electionMay 12,2007.Sparks2nd,motionpasses 5 for 0 opposed. 15.DISCUSSAND APPROVETHE PURCHASEOF A PUMP HOIST AND IMPELLER FOR THE LIFT STATION. McWhortermadethe motionthatwe agreeto the paymentof a pumphoistandimpellerfor the lift station. McWhorter amendedthe motion,McWhortermadethemotionthat we agreeto pay invoice #868andinvoice#871for the purchases for the wastewaterdept. Sparks2nd, motionpasses5 for 0 opposed. 16.DISCUSSAND APPROVEOF A NEW PUMP FOR 92 ACRE BOOSTER STATION. McWhortermadethemotionthatwe approve.payment for the purchase order#869priceasquoted52216.40.Hubbert2no,motionpassed5 for 0 opposed. 17.DISCUSSAND APPROVE THE PUBLIC WORKS DIRECTOR TO CONTRACT THE USE OF AN ASPHALT REPAIR MACHINE FOR TARRANT COUNTY. Sparksmadethe motionthat we approvepublic works to contractthe useof asphaltmachinefrom TarrantCounty. R.Reed2nd,motion p a sse s5 fo r0 o p p o se d . 18.DISCUSSAND APPROVE THE PUBLIC WORI(S DIRECTOR TO TAKE BIDS FOR THE REPLACEMENT OF THE WATER AND PRESSURE TANKS AT THE UTILITY COMPOUND. McWhortermadethe motionthat shewould like to makethe motionthat we allow the waterdept.supervisorto of the watertank. Sparks2no,motion enterinto negotiationsfor the replacement pa sse d 5 fo r0 o p p o se d .

19.DISCUSSAND APPROVE A DATE FOR A BUDGET WORKSHOP. McWhortermadethe motion for the budgetworkshopto be on March 3'dat l0:00. Sparks2nd,motionpasses 5 for 0 opposed. 20. ADJOURNMENT. The meetingadjournedat 8:39p.m. PASSEDAND APPROVED THIS 13THDAY FOR MARCH. 2OO7

APPROVED:

ATTEST:

City Secretary

NOTICE OF A SPECIAL MEETING OF THE GOVERNING BODY OF PELICAN BAY

Noticeis herebygiven that a SpecialMeetingof the City Council of the City of PelicanBay will be held on Tuesday,February 20,2007at 6:30 P.M. in the City Hall at 1300Pelican Circle,PelicanBay, Texas,at which time the followingsubjectswill be discussed, to wit: t.

CALL TO ORDER

2. ROLL CALL AND DECLAREQUORUM. REVIEWAND ACCEPTTHE RESIGNATIONOF THE CITY SECRETARY. a.

REVIEWAND CHANGETHE STAUSOF DIANE HESTERFROM CITY SECRETARYTO CONTRACTLABOR.

5. REVIEWAND ACCEPTTHE RESIGNATIONOF THE COURTCLERK. 6.

REVIEWAND APPROVEA RESOLUTIONGRANTINGFIDUCIARYAUTHOzuTY. DISCUSSAND GRANT THE MAYOR THE AUTHOzuTYTO INTERVIEWAND HIRE OFFICE PERSONNNEL ON AN INTERIM BASIS. ADJOURNMENT.

I, the undersignedauthority, do hereby certifii that the aboveNotice of a SpecialMeeting of the Governing Body of the City of Pelican Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, in the City Hall in Pelican Bay, Texas, a place convenientand readily accessibleto the generalpublic at all times and said notice was posted on February 16,2007, at 2:00 O'clock P.M., and remained so posted continuouslyfor at least72 hours precedingthe scheduledtime of the meeting. Dated this the 15th day of February 2001.

ThomasTolbert, Citv of PelicanBay

ry{:*bfu$$s

60q) WESTERN Place. Sure 200 I-30 Ar BRYANT-Invw Roeo Fonr Wornr, TEx^s 76lU -4654 elaaL: [email protected] -nEBSITE:

WWW.TOASE.COM

^".,rrr*"*

!

"r,rrrt""r*

(817) 332-2580 TELEPHoNE: (800)318-3400 Ton Fn-eB: Fncsrrr.rn-e: GIT 332-4740 (94O)383-2674 DENToN: DEr.{roN Mrrno: (972) 434-3834

GEoRGEA. STAPLES,JR. [email protected]

February 20,2007 Tom Reed,Mayor Crrv or Pprrceu BRv 1300PelicanCircle Azle,Texas76020 Re:

BarnettGatheringAgreement

Dear Mayor Reed: I have enclosedthe original andthreecopiesofthe above-referencedagteement.Pleasehave the council authorize the agreement,executethe original and each copy and return them to me. Pleasenote that the amount of the check is larger than we discussedbecausethey added anotherpipeline. If you have any questions,pleasedo not hesitateto call.

Yourstruly,

MflWMadw/rnn GeorgeStaples GAS:sdr 3067.001

0CI1004682 vLqvt

-)ELINE

817-885-2195

FOR TW OR TH .TE X A S76102-6298

B A RNE T T G A T H E R IIIG, L P

' It\v.u("tr:..tl4 r.:tr::

rrr "r.rvrY

2/09/07

R(;Vi

0000016

IN VOi C EAM OU N T

I,NVQICE;;,NUM,BEB

L3452. 53

LD S A 92sMS C K R E Q

13452 . 53 VE NDO RT , , ' , , , , i , , i : , ,

.i.:.:.:l i.i,..'.'!,eHE0K C II FCK,iiiiiii:ii:it.:,,.:r:.:.trt iiiiiii. i,

,i:t6l6:4,.1 iiOF, l ElEIi:I:CAI{:ltl:::BAVli:::'r::nUnnn, NO : iliiiiii iiilii.io.:o .,.'NAMEii..:::,lctrrTV ::rr:lr DEP O S I T I N C GH E C K R EMIT T ANCEADV:CEPL EASEDETACHSTUB BEFO RE

NU MBER ' : B : : 002B . 23

:iil:::,:,!if0TA ,:rl

Bank of America, N.A.

BART!ETTGATHERING,LP

Atlanta, DeKalb County Georgia

810 FioustonSt. - Fort Worth, Texas 76102-6298

64-1278/61

cHEqK,,0ATE

NO l,i'.C-lilECK,

1 ^

l.

I -

^-

0006543

.. .. AMOUNT PAY

THIRTEEN THOUSAND FOUR HUNDRED FIFTY-TWO FIFTY-1 'HREE CENTS

DOLLARS AND

* * * * * 1 3, 452. 53

VOID AFTER90 DAYS VENDOR

TO THE ORD E ROF CITY OF PELI CAN BAY, TEXAS 13 OO PEL I CAN CI RCLE PEL ICAN B AY, TX 76020

SIGNATUFlE AUTHOFIZED

ilrE E L lilr

tiot, L I I l? 8 8 r:

il' I e q

q0I

?E 5 ?tt'

O F F I G E O F R URAL COM M UNIT Y AF F AIRS Rick Peny Governor

E xecuti ve Gommi ttee Mi chael Waters. C hai r D av i d Al der s W al l ac e K l us s mann Ly di a R angel S aenz C h a r l e sB u t t s l k e S ugg N i c k iH a r l e P atri c k W al l ac e C a r o lH a r r e l l

) ne C h a r le sS. ( Ch a r lieSto E x e c u tive Dir e cto r

February26,2007 The HonorableTom Reed Mayor,Cityof PelicanBay 1300PelicanCircle Azle,Texas76020 Subject:

FundApplication Supplemental Fund/CommunityDevelopment 200712008 CommunityDevelopment

Dear MayorReed: The Officeof RuralCommunityAffairsregretsto informyou that the applicationsubmittedby the city of PelicanBay to the Texas Community DevelopmentBlock Grant Program (TxCDBG) for funding under the 200712008Community for the followingreason. Fundhas beendisqualified Development Supplemental Development Fund/Community The city of Pelican Bay did not use the 200712008CommunityDevelopmentFund/ Community Development guideand forms. Therewere significant CD/CDS changesin the 200712008 rpplementalFund (CD/CDS)application guides(page 1 of the application cycle and the new proceduressupersededthosepublishedin all previousapplication CD/CDS ApplicationGuide). The new applicationcontainsnew sectionsand forms includingthe Project 200712008 whichspecifically addressesthe scoringcriteriaand the Objectivesand Outcomessectionwhich is a lmpactInformation the application new requirement of Housingand UrbanDevelopment.Withoutthis information, from the U.S.Department is consideredsubstantiallyincomplete. ORCA will not consider applicationsthat are incomplete,received after the concerningthe eligibilityof each deadline,or that lack informationneededby TxCDBG staff to make determinations Guide). TxCDBGCD/CDSFundApplication application activity(page3 of the 200712008 It is unfortunatethat the city and the city's applicationpreparerwere unawareof the applicationchanges. ORCA made every effortto inform all partiesinvolvedin the TxCDBG programabout the changes. The noticeof the application workshopswas sent to all TxCDBG eligibleapplicantsand the notice informedthe public about the new electronic format. Five application workshopswere held in June 2006 at variouslocationsthroughoutthe state. The application Regional was iriso cjiscussed at each of ilre 2CA720OBO;'ganizational cnangesrn the 2007i2A08CD|CDSapplicatic.rn two meetingswere held with interestedparties(eligibleentities,consultants, ReviewCommitteemeetings.Additionally, format. engineers,COGs)in May 2006 to offera previewand get feedbackon the new application As statedon page I and 3 of the 2007-2008CommunityDevelopmentFund/ CommunityDevelopmentSupplemental will be subjectto disqualification.In Fund, applications that are not completeor do not meet programrequirements and in orderto providea fair granteeselectionprocess observanceof our publishedapplicantproceduresrequirements the city of Pelican for the applicantsthat have met all of the 200712008 TxCDBGapplication submissionrequirements, Bay mustbe disqualified.

M a in Office O. Box 12877 Aus t in, T X 7 8 7 1 1 1700 N . C o n g r e s s A v e . , Ste 2 2 0 Aus t in, T X 7 8 7 0 1

Ph o n e : 5 ' 12 -936-6701 F a x: 5 1 2 -936-0776 T o ll F r e e ; 8 0 0 -544-2042 Em a il: o r ca @ o r ca .state.tx.us We b : www.o r ca .state.tx.us

Al i c e: Bed i as : Kou ntz e: LaGr ange

F i el d O ffi c es 361- 661 - 1 665 Lev el l and: 936- 395- 2456 N ac ogdoc hes 4 09 - 246 - 8547 Sw eetw ater : 97 9- 96 8- 54 1 7 Ver n on:

806-897-11 13 936-560-4188 325-236-9672 940-553-3560

.re Honorable TomReed February26,2007 Page2 lf you have any questionsconcerning this determination, or aboutthe TexascommunityDeveropment Program,preasecontactme at s12-g:r-6-isgo BrockGrant or Markwyatt at s12_g36_672s. Sincerely,

Oe,,^'-

dlia C-ardena5i Dr-Tector Community Development OC:MW:tjf

cc:

Lawrenceand Associates NorthCentralTexasRRC AppticationFile

Februarya;!,zoOl

Office of Rural CommunityAffairs Attention: Mark Wyatt P.O.Box 12877 Austin,Texas787II-2877 RE:

City of PelicanBay TCDP Application

Dear Mr. Wyatt:

The City of PelicanBay respectfullyrequestsan appealregardingthe disqualification of the city's applicationto the 200712008Community DevelopmentBlock Grant Program. The City offers the following information in supportof this appeal.

The City will show that the Office of Rural Community Affairs' websiteprovided inaccurateand misleadinginformation relativeto the applicationrequiredfor the 200712008 Community DevelopmentBlock Grant Programfunding cycle. The City will show that a requestwas made for a current applicationto be mailed to the city's grant administrator. Finally, the City will arguethat the applicationsof the previousand current funding cyclesare not substantivelydifferent and, therefore,shouldbe allowed under thesespecific circumstances.

The City of PelicanBay has contractedwith Lawrence& Associatesfor many yearsto compile applicationsto the Texas Community DevelopmentProgramand when funded,to administerthe grant funds associatedwith the projects. During this past funding cycle, the City againrequestedthe assistanceof Ms. JessicaKaltenbachwith Lawrence& Associatesto assistin the compilation of their 200712008application. Ms. Kaltenbachwas not able to attend the workshop that was held closestto the DFW region due to a conflict with a

previously scheduled(and publicized) public hearing in another client city which was on the opposite side of the Metroplex. However, when Ms. Kaltenbachrealized the conflict between the two scheduledevents, she called an ORCA representativeto obtain advice on the matter. The ORCA representative,Ms. Julie Hartley, statedthat workshops were recommendedsince changeswere being made to the application; however, that the applications would be made availableonline. Becausetheseworkshopsare not mandatoryand Ms. Kaltenbachhad a previously publicized engagement,sherequesteda copy of the applicationin eitherpaper copy or electronicformat to be sent. Ms. Hartley explainedthat they could not do that. Ms. Hartley reiteratedthat the applicationswould be availableonline. Becausethe public hearing had beenadvertisedand there was no one elseto attendin the absenceof Ms. Kaltenbach,Ms. Kaltenbachdecidedto attendher prior engagementwhich precludedher attendanceat the applicationworkshop.

Based on the information sharedduring the phone conversationbetween Ms. Kaltenbachand Ms. Hartley, when Ms. Kaltenbachbeganto preparethe city's application, shevisited the ORCA website online to be surethat shewas utilizing the correctapplication form. The Office of Rural Community Affairs websitepage http://www.orca.state.tx.us/index.php/Community+Development/Grants+o226*Fundine provides information regardingthe variousprograms,including the Community Development and Community DevelopmentSupplementalFund programs. Next to theseprogramsis listed and the applicationdeadlinedate(8/31/06), the availability date of the application(6130106) as well as a link to connectto the applicationform itself. This link directly opensan applicationform; however,the applicationform that is openedis the form that has beenused in the previousfunding cycle. This erroneouslink was a principle reasonthat Ms. Kaltenbachcompiled her applicationbasedupon the previously acceptedapplicationformat.

After careful review of the new (200712008)application,the City would contendthat this application has changedprimarily in format rather than in required content. There is only one section that was specifically addedto the current application which is not explicitly required in the previous application. The Project Impact Scoring section requires information

pertainingto supportdocumentationfor the proposedproject including TCEQ notices,EPA notices,etc. Arguably, the City of PelicanBay's proposedstreetimprovementsproject does not and would noi have this type of information. Shouldthe departmentuphold the City's appeal,the City would be happy to transfer the information currently provided in the application submitted to ORCA to the new application format. No changesto the original information would be made.

Pleasecontactme or Ms. JessicaKaltenbach(9721442-6578) if you have any questionsor concernsregarding this appeal. I requestthat the City be informed as quickly as possibleregardingthe dispositionof this matter.

Sincerely,

elican Bay

fto TEw Cc: North Central Texas Council of Governments

City of PelicanBay Assistant Chief / Fire Marshal BASICFUNCTION of FireDepartment andoperations Assistthe FireChiefin management personnelat scenesof fires,emergencymedicalcallsand hazardousmaterials program.Administers,and directscitywidefire prevention/inspection and public information/ed ucationprograms. NATUREAND SCOPE Underthe directionof the FireChiefthe AssistantChief/FireMarshalwill be planning,programdevelopment for long-range and management, accountable protection and coordination of the followingprogramsfor the of publicproperty and lives:Administers,superyisesand directscitywidefire prevention/inspection programs.Directsand monitorsallfire/loss and publicinformation/education prevention/investigation activitiesand otheractivitiesrequestedby the FireChief: 1. FireFightinqand Emerqency Services- Providesthe capability to controland extinguishfireswith the leastpossiblelossof life or property.Provideemergency medicalcareto victimsof accidents,disasters,or suddenillnesses. 2. HazardousMaterialsControl- Providesresponseto spillsand other emergenciesand inspectionand controlof use,storageand transportation of hazardousmaterials. 3..Qommunications to receiveemergency calls, - Providesthe capability dispatch,and maintainlocationsand statusof emergencyresponseunits, maintaincommunications amongFireand EMSpersonnelin the field. 5. Directsand monitors-allfire/losspreventionlinvestigation activities. 6. Fire Prevention- Providesand conductsscheduledand complaintrelated Inspectionsof new and existingconstruction and reportedhazardsto ensure residentialand commercialstructuresmeetappropriatecodesfor watersupply, access,occupantes€pe, sprinklersystems,smokeand heatdetectionsystems, etc. Provideinspectionof existingstructuresfor FireCodeand BuildingCode complianceand identification of frequentand seriousviolators. 7. Fi_re Investiqation -. Directsand monitorsallfirellossprevention/investigation activities. Investigateto determinefire causesand originand reportfindingsof all possiblearsoncasesto the FireChief,TarrantCountyFire Marshaland PelicanBay PoliceChief.

policyand 8. Administration/Services - Assistthe FireChiefin budgeting, proceduresdevelopment, administration and coordination with otherCity Departments; monitorsand reportson fire trendresearchand analysis. 9. Assuresnew and old commercialand new residentialconstructionmeetsCity FireCodesthroughplanreviewand inspections.

NOTICE OF AN OPEN HEARING AND A MEETING OF THE GOVERNINGBODY OF PELICAN BAY N o t i c e i s h e r e b y g ive n th a t a r e g u la r m e e tin g o fth c C i ty C ounci l ofthe C i ty ofP el i can B ay w i l l be hel d on Tuesday, February 13,2007 et 7:00 P.M. in the City Hall at 1300 Pelican Circle, Pelican Bay, Texas, at which timr the following subjccts will be discussed,to wit:

I.

CA LL T OOR D E R

2,

RO LL C A L L AN D D EC L AR EQU O R U M.

WORKSHOPSESSION- 6:30P.M. Discussionof ConsentAgendaItems. SESSION- 7:00P.M. 3.

P LE D G E O F A L L EGIA N C E

4.

CITIZEN PARTICIPATION.

5.

CO NSE N T A G E N D A: A.

REVIEW AND APPROVETHE CITY COUNCIL MINUTES FOR THE PREVIOUSMEETINGS.

6.

POLICE DEPARTMENT/ CODE ENFORCEMENTREPORT,

7,

REVIEW, DISCUSSAND APPROVEPELICAN BAY POLICE DEPARTMENT SCHOLARSHIP APPLICATIONAND POLICY.

8.

FIREDEPARTMENTREPORT.

9.

REVIEW DISCUSSAND APPROVEA RESOLUTIONTO ADOPT MARCH AS FAIR I{OUSING MONTH.

IO. REVIEW, DISCUSSAND APPROVEA RESOLUTIONTO ADOPT A CONTRACTOR LOCALITY LOCAL OPPORTUNITY(SECTION3) PLAN. II.

REVIEW, DISCUSS,AND APPROVEA RESOLUTIONTO ADOPT SECTION 504 GRIEVANCE PROCEDURES.

12. REVIEW, DISCUSS,AND APPROVEA RESOLUTIONPROHIBITING THE USE OF EXCESSIVEFORCE. 13. REVIEW, DISCUSS,AND APPROVEA DESIGNATEDDATE FOR A "CLEAN UP WEEKEND". 14. REVIEW,DISCUSS, AND APPROVEA RESOLUTIONESTABLISHINGA MAY I2,2OOIELECTION. 15. REVIEW, DISCUSS,AND APPROVETHE PURCHASEOF A PUMP HOIST AND IMPELLER FOR THE LIFT STATION. 16, REVIEW,DISCUSS,AND APPROVEOF A NEW PUMP FOR 92 ACRE BOOSTERSTATION. 17. REVIEW, DISCUSS,AND APPROVETHE PUBLIC WORKS DIRECTOR TO CONTRACT THf, USEOF AN ASPHALT REPAIR MACHINE FROM TARRANT COUNTY. 18. REVIEW, DISCUSS,AND APPROVETHE PUBLIC WORKS DIRECTOR TO TAKE BIDS FOR THE REPLACEMENT OF THE WATERAND PRESSURETANKS AT THE UTILITY COMPOUND. 19. DISCUSSAND APPROVEA DATE FOR A BUDGETWORKSHOP. 20. CITIZENPARTICIPATION. 2I. ADJOURNMENT. Bayis a Bodyof theCity of Pelican authority,do herebycertifythattheaboveNoticeof Meetingof theGoverning I, theundersigned true and correctcopy of said Noticeand that I posteda true and correctcopy of said Noticeon the bulletin board, in the City Hall in and readilyaccessible to the generalpublicat all timesand saidnoticewss postedon February PelicanBay,Texas,a placeconvenient 9 th,2 00 7,a t5:0 0O ' c locP, k M . , andr em aineds opo s t e d c o n t i n u o u s l y f o r a t l e a s t T 2 h o u r s p r e c e d i n g t h e s c h e d u l e d t i me o fth e m e e ti n g .

Dated this the 9th day of

aflTolbelt. M Citv of PelicanBav

Pagel of2

CityAdmin From: To: Sent: Attach: Subject:

<[email protected]> "JessicaKaltenbach" "Cityof PelicanBay" Wednesday, February 28,20075:03PM Appealletter.doc TCDPapplication

You may or may not have alreadyreceiveda notice from the Office of Rural Community Affairs regardingthe disqualificationof your 200712008TCDP application. I would like to take a moment to explain what hashappenedand why. As part of eachbi-annualapplicationprocess,ORCA holds several applicationworkshopsacrossthe state. This year was the first year that I was not able to attendthe workshop that was held closestto the DFW region due to a conflict with a previously scheduled(and publicized)public hearingin a client city which was on the oppositeside of the Metroplex. However, when I realizedthe conflict betweenthe two scheduledevents,I called an ORCA representativeto obtain advice on the matter. The ORCA representative, Ms. Julie Hartley, statedthat workshopswere recommended sincechangeswere being madeto the application;however,that the applicationswould be made availableonline. Becausetheseworkshopsare not mandatoryand I had a previously publicizedengagement,I requesteda copy of the applicationin either paper copy or electronicformat be sent. Ms. Hartley explainedthat they could not do that. Ms. Hartley reiterated that the applicationswould be availableonline. Becausethe public hearing had beenadvertisedand there was no one elseto attendin my absence,I decidedto attendthe public hearingwhich precludedmy attendanceat the applicationworkshop. Basedon the information sharedduring the phoneconversationbetweenMs. Hartley and myself, when I beganto preparethe city's application,I visited the ORCA websiteonline to be surethat I was utilizing the correct applicationform. The Office of Rural Community Affairs websitepage Irttp://wrvw,orc_a,sta1e,!x.qs/indgx,p-hp/Coryr.n1unity+_Dev-glo_pmentlGrar$.g+_.o/e26+Ijundi ng providesinformation regardingthe variousprograms,including the Community Developmentand Community DevelopmentSupplementalFund programs. Next to theseprogramsis listed the availability dateof the application (6130106) and the applicationdeadlinedate(8/31106),as well as a link to connectto the applicationform itself. This link directly opensan applicationform; however,the applicationform that is openedis the form that hasbeenusedin the previous funding cycle. This erroneouslink was a principle reasonthat I compiled the applicationbasedupon the previously acceptedapplicationformat. After careful review of the new (2007/2008)application,I believe that the application has changedprimarily in format rather than in requiredcontent. There is only one sectionthat was specificallyaddedto the currentapplicationwhich is not explicitly requiredin the previous application. The ProjectImpact Scoring sectionrequiresinformation

3tst2007

Page2of2

pertainingto supportdocumentationfor the proposedproject including TCEQ notices,EPA notices,etc. Arguably, this information is includedin the attachmentssection of the application that we submitted.

I would like to file an appeal with ORCA on behalf of the City and present theseargumentsas causefor consideration.An appealletter is attached for your considerationand review. Pleaselet me know how you would like to proceed.

I would also like to expressmy deepestand most humble apologiesfor this problem. I assureyou that I will do everythingin my power to recti$r the situation,if at all possible. Regards,

JessicaKaltenbach Lawrence& Associates 9721442-6s78 972/442-6598(fax)

3t5t2007

0 2 /1 5 ,i 200? 03: 45 F AX

AIl I !' A LLE \' ,/' f,tU LLE l l /i l I11T0l

8113321233

I{ONORAtsIJEJA}'ES R. T{II.SON iITJDGE, 371ST DTSTRICT COITRT IERRA}TT COUNTY, TEXAS

PERSONAI Bo rn in i n h:tra

Fort

Ar' l i n rrf o n 4* I15

9v Ar ,

fn r r r

nh'i

W orth, TexaS .

T e x a s , De c e mb e r 8 , 1 9 5 5 . G re w u p A my Ma rrie d Wils o n in 1 9 9 1 a n d

l dran

EDUCfr,TTON Attended A rlington pu b lic s c h o o l-s . I 9 1 4 g ra d u a t re o f La mar High S chooL. A t t e n d e d T CJ C a n d UT A a n d e a rn e d a Ba chelor of A rts degre e 1 n S p e e c h in 1 9 7 8 . G ra d u a t e d fr om California W est, e rn L , a w S c h o o l in S a n Die q o i-n t989.

q4PLqTMENT fn 1989 I started my o wn L a w f irm. S o L e p ra c t it io n e r in ali areas of l-aw wirh a g re a t e mp h a s is a n c i la rg e p e rcentage of caseloa d p ra c ' E ic in g in c rimj-n a l c o u rt s _ El ected judge of the 3 7 L s t Dis t ric t Co u rt in L 9 9 4 . Took office January I t 1 9 9 5 . S e rv e d a s Dis t ric t Judge fo r tweLve years, hea rin g e v e ry t h in g f ro m mis d e me a n o rs to capital P re s id e d o v e r s e v e ra l h ig h p ro f ile murder. cases includinq the in f a mo u s " win d s h ie ld " case-

COMMT'NTTY G ave free legal advic e t o T o u g h L o v e P a re n t s . Me mb e r o f the B oard of Dlrect , o rs , G irl-s Texas Me mb e r Ch o ir. of the Tarrant County J u v e n iJ -e B o a rd , B o a rd o f Crimin a l Ju dges, B oard of Dist ric t Judges, U 01' Goat Commlttee , a n d Co wt o wn O p t imis t s , Scholarship Me mb e r o f the B oard of Directors , F a milie s o f Mu rd e r V ic t ims , Ch airman of the Mansf ie ld L a w e n f o rc e me n t Ce n t e r P o lic y an d Review Comrni.ttee, Re c ip ie n t of o f t h e Un iv e rs it y Te xas at A rl-ington Dis t in g u is h e d A lu mn i A wa rd 2 0 0 2 , School of Liberal A rt s -

lao02/0v2

Welcometo SquigglyPark Rules Daily Parkhours: 8 a.m.until dusk This is YOURPark,help keepit clean PlaySafeand Enjoy NO Glasscontainers NO Alcohol NO Pets NO Openfires NO Over night camping Portablegrills are allowed Disposeof all trash in containers Park in designatedareaor a city hall city is not responsiblefor injury or loss,play at your own risk Destructionto park equipmentcouldresultin a fine {I wiII be discussing with the city attorney if an Ordinance will need to be drafted and approved for the rrles siated above, and will research for any Recreation/Government codes we may need to follow.) Thank you, Renee'McWhorter

City of Pelican Bay AssistantGhief/ Fire Marshal BASICFUNCTION and operationsof Fire Department Assistthe FireChiefin management personnelat scenesof fires,emergency medicalcallsand hazardousmaterials program.Administers,and directscitywidefire prevention/inspection and public programs. information/education NATUREAND SCOPE Underthe directionof the FireChiefthe AssistantChief/FireMarshalwill be accountablefor long-rangeplanning,programdevelopmentand management, and coordination of the followingprogramsfor the protection of publicproperty and lives:Administers,superyisesand directscity widefire prevention/inspection programs.Directsand monitorsallfire/loss and publicinformation/education prevention/investigation activitiesand otheractivitiesrequestedby the FireChief: 1. FireFiqhtinqand Emerqencv Services- Providesthe capability to controland extinguishfireswith the leastpossiblelossof life or property.Provideemergency medicalcareto victimsof accidents,disasters,or suddenillnesses. 2. HazardousMaterialsControl- Providesresponseto spillsand other emergenciesand inspectionand controlof use,storageand transportation of hazardousmaterials. 3. Communications - Providesthe capabilityto receiveemergencycalls, dispatch,and maintainlocationsand statusof emergencyresponseunits, maintaincommunications amongFireand EMSpersonnelin the field. 5. Directsand monitors-all fire/lossprevention/investigation activities. 6. Fire Prevention- Providesand conductsscheduledand complaintrelated Inspections of newand existingconstruction and reportedhazardsto ensure residentialand commercialstructuresmeetappropriatecodesfor watersupply, access,occupantescape,sprinklersystems,smokeand heatdetectionsystems, etc. Provideinspection of existingstructures for FireCodeand BuildingCode complianceand identification of frequentand seriousviolators. 7. Fire Investiqation -. Directsand monitorsall fire/lossprevention/investigation activities. Investigateto determinefire causesand originand reportfindingsof all possiblearsoncasesto the FireChief,TarrantCountyFireMarshaland PelicanBay PoliceChief.

8. Administration/Services policyand - Assistthe FireChiefin budgeting, proceduresdevelopment, administration and coordination with otherCity Departments; monitorsand reportson fire trendresearchand analysis. 9. Assuresnew and old commercialand new residentialconstruc'tion meetsCity FireCodesthroughplanreviewand inspections.

O F F I G E OF RURAL GOMMUNITYAFFAIRS Rick Perry G o v er n o r

E xecuti ve Gomm i ttee l vl l chaelWaters, C hai r D avi d A l ders W al l ac e K l us s mann C harl es B utts Ly di a R angel S aenz N i cki H arl e l k e S ugg C arol H arrel l P atri c k W al l ac e

CharlesS. (Charlie)Stone Executive Director

F e b rua r2y6 ,20 0 7 The Honorable Tom Reed

Mayor,Cityof PelicanBay 1300Pelican Circle Azle,Texas76020 Subject:

200712008 CommunityDevelopment Fund/CommunityDevelopment Supplemental FundApplication

Dear MayorReed: The Officeof RuralCommunityAffairsregretsto informyou thatthe application submittedby the city of PelicanBay to the Texas Community DevelopmentBlock Grant Program (TxCDBG)for funding under the 200712008Community Development Fund/Community Development Supplemental Fundhas beendisqualified for the followingreason. The city of Pelican Bay did not use the 200712008CommunityDevelopmentFund/ Community Development jupplemental Fund (CD/CDS)applicationguide and forms. There were significantchanges in the 200712008CD/CDS applicationcycle and the new proceduressupersededthosepublishedin all previousapplicationguides(page 1 of the 200712008CD/CDS ApplicationGuide). The new applicationcontainsnew sectionsand forms includingthe Project lmpactInformation whichspecifically addressesthe scoringcriteriaand the Objectivesand Outcomessectionwhich is a new requirement from the U,S.Department of Housingand UrbanDevelopment.Withoutthis information, the application is consideredsubstantially incomplete. ORCA will not considerapplications that are incomplete,receivedafter the deadline,or that lack informationneededby TxCDBG staff to make determinations concerningthe eligibilityof each application activity(page3 of the 200712008 TxCDBGCD/CDSFundApplication Guide). It is unfortunate that the city and the city'sapplication preparerwere unawareof the application changes. ORCA made every effort to inform all partiesinvolvedin the TxCDBG programabout the changes. The noticeof the application workshopswas sent to all TxCDBG eligibleapplicantsand the notice informedthe public about the new electronic applicationformat. Five application workshopswere held in June 2006 at variouslocationsthroughoutthe state. The changesin the 2007nA08 CDICDSapplication was also discussedat each of the 2OO72OA8 Or'ganizational Regional Review Committeemeetings. Additionally,two meetingswere held with interestedparties(eligibleentities,consultants, engineers,COGs)in May 2006 to offera previewand get feedbackon the new application format. As statedon page 1 and 3 of the 2007-2008CommunityDevelopmentFund/ CommunityDevelopmentSupplemental Fund, applications that are not completeor do not meet programrequirements will be subjectto disqualification.ln observanceof our publishedapplicantproceduresrequirements and in orderto providea fair granteeselectionprocess for the applicantsthat have met all of the 200712008 TxCDBGapplication submissionrequirements, the city of Pelican Bay must be disqualified.

M a in Off ice P. O . Bo x 1 2 E 7 7 A us t in, T X 7 8 7 1 1 1700 N. C o n g r e s s A v e . , Ste 2 2 0 A us t in. T X 7 8 7 0 1

Ph o n e : 5 12 - 936-6701 F a x:5 1 2 - 9 36-6776 T o ll F r e e : 8 OO- 544-2O42 Em a il: o r ca @ o r ca .st ate.tx.us We b : www.o r ca .state.tx.us

A l i ce: B edi as: K ountze: LaG ra nge:

Fi el d Offi ces 361-661 -1 665 Level l and: 936-395-2456 N acogdoches 409-246-8547 S w eetw ater: 979-968-541Z V ernon:

806-897-11 13 936-560-4188 3?5-236-9672 940-553-3560

ihe Honorable Tom Reed February26,2007 Pa g e 2 this determination, or aboutthe TexasCommunityDevelopment BlockGrant !l you have any questionsconcerning Program,pleasecontactme at 512-936-7890 or MarkWyattet 512-936-6T25. Sincerely,

/{l,*rwufr,eo^,* Community Development

OC:MW:tjf cc:

Lawrence andAssociates NorthCentralTexas RRC Application File

A;t,ZOOl February Office of Rural Community Affairs Attention: Mark Wyatt P.O. Box 12877 Austin. Texas 787 ll-287 7

RE:

Cify of PelicanBay TCDP Application

Dear Mr. Wyatt:

The City of Pelican Bay respectfullyrequestsan appealregardingthe disqualification of the city's applicationto the 2007/2008CommunityDevelopmentBlock Grant Program. The City offers the following information in supportof this appeal.

The City will show that the Office of Rural Community Affairs' website provided inaccurateand misleadinginformation relativeto the applicationrequiredfor the 200712008 Community Development Block Grant Program funding cycle. The City will show that a requestwas made for a current application to be mailed to the city's grant administrator. Finally, the City will argue that the applications of the previous and current funding cycles are not substantivelydifferent and, therefore,shouldbe allowed under thesespecific circumstances.

The City of Pelican Bay has contractedwith Lawrence& Associatesfor many yearsto compile applications to the Texas Community Development Program and when funded, to administer the grant funds associatedwith the projects. During this past funding cycle, the City againrequestedthe assistanceof Ms. JessicaKaltenbachwith Lawrence& Associatesto assistin the compilation of their 200712008application. Ms. Kaltenbachwas not ableto attend the workshop that was held closestto the DFW region due to a conflict with a

previously scheduled(and publicized) public hearing in another client city which was on the oppositeside of the Metroplex. However,when Ms. Kaltenbachrealizedthe conflict between the two schedulecievents, she called an ORCA representativeto obtain advice on the matter. The ORCA representative,Ms. Julie Hartley, statedthat workshopswere recommendedsince changeswere being made to the application; however, that the applications would be made availableonline, Becausetheseworkshopsare not mandatoryand Ms. Kaltenbachhad a previously publicized engagement,sherequesteda copy of the applicationin eitherpaper copy or electronicformat to be sent. Ms. Hartley explainedthat they could not do that. Ms, Hartley reiteratedthat the applicationswould be availableonline. Becausethe public hearing had beenadvertisedand there was no one elseto attendin the absenceof Ms. Kaltenbach,Ms. Kaltenbach decided to attend her prior engagementwhich precluded her attendanceat the applicationworkshop.

Based on the information sharedduring the phone conversationbetween Ms. Kaltenbachand Ms. Hartley, when Ms. Kaltenbachbeganto preparethe city's application, shevisited the ORCA website online to be surethat shewas utilizing the correctapplication form. The Office of Rural Community Affairs website page http://www.orca.state.tx.us/index.php/Communit]'+Development/Grants+o%26+Fundine provides information regardingthe variousprograms,including the Community Development and Community Development SupplementalFund programs. Next to theseprograms is listed the availability date of the application(6130106) and the applicationdeadline date(8131/06), as well as a link to connect to the application form itself. This link directly opensan applicationform; however,the applicationform that is openedis the form that has beenused in the previous funding cycle. This erroneouslink was a principle reasonthat Ms. Kaltenbachcompiled her applicationbasedupon the previously acceptedapplicationformat.

After careful review of the new (200712008)application,the City would contendthat this application has changedprimarily in format rather than in required content. There is only one sectionthat was specifically addedto the currentapplicationwhich is not explicitly requiredin the previous application. The ProjectImpact Scoringsectionrequiresinformation

pertainingto supportdocumentationfor the proposedprojectincludingTCEe notices,EpA notices,etc. Arguably,the City of PelicanBay's proposedstreetimprovementsprojectdoes not *d would noi havethis type of information. Shouldthe departmentupholdthe City,s appeal,the City would be happyto transferthe informationcurrentlyprovidedin the applicationsubmittedto ORCA to the new applicationformat. No changesto the original informationwould be made. Pleasecontactme or Ms. Jessica Kaltenbach (9721442-6578) if you haveany questionsor concernsregardingthis appeal.I requestthatthe City be informedasquickly as possibleregardingthe dispositionof this matter.

Sincerely,

Mayor, Ci

fto rEw Cc: North Central Texas Council of Governments