Facilities Management And Planning: Town Hall Meetings September 14-16, 2009

Facilities Management and Planning Town Hall Meetings September 14-16, 2009

Agenda • • • • • • •

What We Do Staff Fun Facts Accomplishments Work In Progress Concerns/Challenges Future Outlook

What We Do: •

Proposed Maintenance, security, Custodial distribution, supplies and reduction upkeep $395k; 34%

for all JPL locations

– Facilities (21 locations nearly 800,000sf) – Custodial (ISS, $1.1M budget) – Distribution (3 trucks – 3 drivers) – Security (First Coast, $597k budget) – Supplies (paper products, janitorial supplies, etc…)

FM&P Staff • Small group of dedicated employees – committed to JPL’s vision/mission Garland

Matthew

• “Backbone of JPL”

Michelle

Responsibilities / Background • Liaison to Public Works/Public Buildings • 18 yrs. of construction and facilities experience in the public and private sectors • Undergraduate degree in Architectural Studies (FIU) • M.S. in Construction Management (FIU) • M.P.A. from Florida Atlantic University • Licensed Certified General Contractor in the State of Florida • LEED Accredited Professional

Fun Facts • Did you know?

– Processed & completed a backlog of State Aid projects/items (consisting of writing bids, getting quotes for over 600 items and totaling <$570k) – Created JPL Lockdown procedures – Submitted $90k CDBG grant for security cameras – Met w/ Chief Senterfitt and scheduled a ‘Hands-on’ POD training class (National Guard, JSO, EOC) as a response to staff concerns – Established standard/process for future furniture purchases

Accomplishments • Improved relations w/ PB – Bi-weekly meetings with Deputy Director and Chief of PB – Creation/filling of General Repairman position (Hiring Freeze) – UPK roof replacement bid ($400k) – MH AHU replacement – AR light/eggcrate replacement – SOM computer room heating – WBK parking lot resurfacing

Before

Structural Failure – Fascia collapse due to hanger wire corrosion

Fascia replaced – new attachment detail provided securing fascia back to main structure

Structural Failure deflection caused by expansion

Before

Additional control / expansion joint created. Wall and parapet cap replaced at no cost to COJ/JPL

Work In Progress • AR & KR circulation desk/self-check remodel projects awarded

Work In Progress • NW clerestory roof repair project awarded (scope modification)

Work In Progress • WB Children’s area water intrusion repairs

Work In Progress • GB Workroom Remodel

Concerns/Challenges Budget, Budget, Budget • Increased deferred maintenance backlog with reduced funding and work force • Questions:

– How to prioritize projects? – How can we continue to do more with less?

• Answer:

– Use facility data to drive decision making – Empower staff, push down decision making and encourage “ownership” (eg: Cleaning contract)

Future outlook • Facilities – JPL’s advocate – Promise to keep fighting for our bldgs. w/ PW,PB,COJ – Disseminate more information • Maximo - push to improve accountability/reporting • Provided CARE reports for branches • Expand membership to Regional Building Facility Committee

– Sustainability initiatives

Future Outlook • Security

– Add to security cameras to existing infrastructure (GB, UPK, NS,WBK, EB) – Continue to develop/improve relationship w/JSO

• Custodial

– Continue to enforce contract provisions and hold vendor accountable – Work w/ ISS to create new daytime cleaning process

Future Outlook • Distribution

– Establish dependable/reliable delivery schedule – Improve service to branches

• Supplies

– Improve on-line ordering and continue to streamline process – Provide branch budgets and assist with needs forecasting

Alexis Anne (Born: June 20, 2009)

Any Questions?