Eop Meeting Script.docx

PJL Corps Meeting for Annual Dinner SCRIPT OF THE SECOND MEETING Chairperson’s address

CP

I am glad to welcome all members to the second meeting of the our company.

Thank you, thank you for coming. Can we call this meeting to order? All Yes. Apologies For Absence CP 1 Minutes of CP All CP

Are there any apologies for absence for today’s meeting? No absence for today’s meeting sir. Previous Meeting Thank you. Can we now proceed to the next item, minutes of the previous meeting? Yes. Please take a minute to read through the minutes of the previous meeting which were distributed earlier.

Are there any amendments? 1 No Mr Chairperson, all the discussions were correct and recorded very well due to our event selection. 3 Thank you, I will take it as a compliment. Well done (3) CP Thank you. Can someone propose the minutes be passed as a true record? 1 I propose the minutes be passed as true record. 2 I second the motion. Matters arising from the previous minutes CP 2

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Let’s move on. Any matters arising? Yes, Mr. Chairperson. I would like to ask Mr Secretary about the preparations for our Annual Dinner. Have all the arrangements been made? Not yet. We still don’t know the event’s: 1. Time 2. Venue 3. Activities 4. Food and Drinks 5. Guest

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Mr Chairperson, I suggest our dinner should be held on 31 Dec 2018, as the new years celebration is around the conner , we shall celebrates together and enjoy the new years holiday in the next morning.

CP

That’s sound great! I like your idea, well done, any other suggestion?

That’s great! But when is the time for dinner? I suggest that the dinner starts at 8:30pm until the new year countdown starts. We can put some interesting activities that night. I don’t agree. I suggest we starts the dinner at 9:00, so that we can done our prayer first. First thing first! ALL

Agree Hotel Pintar might be interesting venue for our dinner. They have the best service in town!

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I have already ask Hotel Pintar, but unfortunately their main hall have been booked by other event. We can’t conduct our dinner there. How about Dewan Penyu, UTHM. Its always unoccupied there. But the hall is not well equipted, the place might have no electricity and other facilities. It’s in really bad conditions. How about DSI UTHM? I heard the hall has 4 Stars rating and affordable to rent.

Secretary Improvements

All right. I’ll get that done by Friday.

Chairperson

That’s fine. Thank you. Glad we managed to settle that matter fast. Let’s go on the second item under Special Business – improving the Reading Room which is very popular, especially among our senior members. Well, we definitely need new TV set. Our present one has only a 16-inch screen and it was purchased back in 1995. I’ve heard some very sarcastic comments about that set. It seems like everyone is in favour of purchasing a new TV set. Are we all agreed on this matter? Yes. Okay. It’s resolved that we buy a new TV set. Mr. Chairperson, I suggest we set a ceiling of RM3000 for the purchase of the new TV set. Yes, yes. I think that’s reasonable. Can I volunteer to look into this? Yes, thank you. Can you work with Mr. Krish, our treasurer? Fine. I’ll do that. Mr. Chairperson, I have another proposal. Why don’t we subscribe to some British newspapers for our Reading Room? Everybody’s talking about improving their English proficiency and surely this is one way to do it. Sorry, but I oppose the idea. It’s going to be far too expensive. Besides, are we really interested in goings-on Britain? I’m sure that as Malaysians, we are keen to know our own local news. In addition, our newspapers can compete with English newspapers from any part of the world. So, why do we need a foreign newspaper?

Treasurer Shahee Chairperson All Chairperson Treasurer Salmah Chairperson Salmah Shahee

Fana

Eina

Shahee Azman Treasurer 7. Any other

. Exactly. I too think that our local newspapers are good enough. And of course, they are so much cheaper. The money in our fund could be put to better use. That’s really not true. Our senior members will enjoy a wider variety of reading material and British newspaper really do not cost that much. Mr. Chairperson, what about renovating the Reading Room? I think we’re going to spend enough on the Reading Room. The budget is a bit tight. business

Chairperson

Shall we leave that to another time? Let’s move on the Any Other Business now. Fana Yes, Mr. Chairperson. The parking system for our club is really in a mess. Chairperson I don’t quite follow you. What exactly do you mean? Fana Well, some of our members can be considerate. They double park and block other cars without a thought. Shahee Yes! Maybe we should include a reminder in our next newsletter. Members must park in allocated spaces only. They really should show some consideration for others. Chairperson Okay Mr. Shahee, as the Editor of the newsletter, could you please put in a column on this? 8. Date, time and venue of the next meeting Chairperson Secretary All Chairperson Close Fana Chairperson Azman Chairperson All

Thank you. Our next item is date, time and venue for the next meeting. Mr. Chairperson, since there are many activities to be completed before that, can I send a notice about the next meeting to the members later? Yes, sure. That’s that then. Anything else? Any questions? Comments? No? well then, thank you for coming. Will someone propose the meeting to be adjourned? Yes, I propose the meeting be adjourned. Seconder? I second the motion. Thank you. The meeting is adjourned. Have anice day. Thank you!