Dec-2006

MINUTES OF A MEETING OF TTIE GO\TERN-INGBODY OX'PELICAN BAY DECEMBER12.2006

On the l2th day of December 2006, the Council of the City of Pelican Bay convened in a meeting, the same being open to the public at a regular meeting place thereof, in the City Hall, and notice of said meeting having time, place and subject thereof, having been posted as prescribed in Article 6261-17V.S.C.S.

1. CALL TO ORDER Mayor Reed openedthe meeting at 6:29 P.M. 2. ROLL CALL AND DECLARE A QUORUM. Alderman(s) Hubbert, Tolbert, McWhorter, Sparks and Regina Reed were present.Mayor Reed declared a quorum. WORKSHOP SESSION-6:30 p.m. Discussion of ConsentAgenda Discussion to Decrease/lncreaseUtility Deposits Discussion on Code of Ordinance Manual Discussion on Securitv Proceduresin Citv Offices. A motion was made by Alderman McWhorter for a short break. Alderman Sparks seconded.Motion PASSED 5FOR and O/OPPOSED. Break prior to Regular Meeting at 6:37 P.M. REGULAR MEETING-7:0O n.m. The regular meeting was called back to order at 7:00 P.M. 3. PLEDGE OF ALLEGIAIICE. Mayor Reed lead the pledge. 4. CITIZEN PARTICIPATION.

There were no concernsat this time.

5. CONSENT AGENDA. A. REVIEW AI\D APPROVE THE CITY COUNCIL MIFIUTES FROM THE PREVIOUS MEETING; NOVEMBER 14, 2006. Alderrnan McWhorter motioned to approve the minutes as written. Alderman Tolbert seconded.Motion PASSED 5IFOR and 0/OPPOSED. B.CONSIDER APPROVAL TO DECREASE/INCREASE UTILITY DEPOSITS. Alderman Tolbert motioned to approve the decreasein utility deposits from $155.10 to $100.00 for deposit and $50.00 for connect fee. Alderman McWhorter seconded.Motion PASSED 5/FOR and O/OPPOSED. C. CONSIDER APPROVAL OF'CODf, OF ORDINAIICE MANUAL. Alderman McWhorter motioned to approve the Code of Ordinance as written. Alderman Reed seconded. Motion PASSED 5/FOR and 0/OPPOSED. D. CONSIDER APPROVAL SECTJRITY PROCEDTJRES IN CITY OFFICEWS. Alderman Tolbert motioned to approve Mayor Reed to set proceduresfor security in city offrces. Alderman Reed seconded.Motion PASSED 5/FOR and 0/OPPOSED. 6.DISCUSS A}[D APPROVE THE MOVING OF'FUIDS INTO UTILITY ACCOI.]NT. Alderman Tolbert motioned to approved to move funds into the utility account in the amount of $40,000.00 and to remove excessivefunds on a monthlv basis.Alderman Reed seconded.Motion PASSED 5/FOR and O/OPPOSED.

PAGE 2-MINUTES OF MEETING-DECEMBER 12.2006 7. POLICE/CODE ENFORCEMENT ACTIVITY R"EPORT. Chief Frankumgavereport.203 citationswereissued,l8 misdemeanors, 6 felonies.Impoundlot hasmade reviewwill be in January.First AnnualChief s Little ChristmasPartywas S10,670.00andthe scheduled held. Over 60 childrenwere treatedtn puza andparty. Motion PASSED5/FORand AldermanSparksmotionedto approyereport.AldermanReedseconded. O/OPPOSED. councilwith a UnitedStates 8. PRESENTATION FROM WARREN O'DOI{LEY. O'Donleypresented Kay flag that had beenflown over the White Housein honor of the City's 25h Anniversary.Representative Grangerrequested this honor. 9. ACCEPT THE RESIGNATION OF OFFICER GILBERT TOWNS. AlderrnanReedmotionedto accept.AldermanMcWhorterseconded. Motion PASSED5lpORand0/OPPOSED. f 0. CONSIDER APPROVAL OF RESERVE OFFICERS: Kenny Wilson and GeorgeVan Pool. Motion AldermanHubbertmotionedto acceptWilsonandVan Pool.AldermanTolbertseconded. PASSED5/FORand0/OPPOSED. ll. REVIEW, DISCUSSAI\D CONSTDERAPPROVAL OF SUSPENSIONOF CITY IMPOUND. AldermanTolbertmotionedto tableuntil meetingwith City Attorney,GeorgeStaples.AldermanSparks seconded.. MotionPASSED4IFORandI/OPPOSED. 12.DISCUSS AIID CONSIDER APPROVAL OF FEES/RATESFOR CITY IMPOUIID. AldermanSparksmotionedto tablethe item until a meetingcanbe heldwith City Attorney.Alderman Tolbertseconded. Motion PASSED4/pORand I/OPPOSED. 13.DISCUSSAITD CONSIDER APPROVAL TO RECETVESEALED BIDS FOR TOWING SERVICES.AldermanHubbertmotionedto acceptsealedbids,to be reviewedat workshopin January 2007.AldermanTolbertseconded. Motion PASSED5/FORandO/OPPOSED. 14. FIRE DEPARTMENT ACTMTY REPORT. Departmenthasreceivedfederalgrantstotaling towardsnew brushtruck.Targetamountfor grantstur2007is $80,000.00.Total manhours,64. S45.600.00 Total communityservicehours,849.Explorersraised$ I ,615.92 for the city Chrisftnasbasketprogriun. Milk & cookieswith Santaon December17frandSantaride-a-longis December22 &23. AldermanReedmotionedto acceptreport.AldermanTolbertseconded. Motion PASSED5/FORand O/OPPOSED. 15. DISCUSSAIID CONSIDER APPROVAL ON DEPARTMENT FUIYDRAISINGPROCEDURES. AldennanTolbertmotionedthatno actionbe taken.AlderrnanReedseconded. Motion PASSEDslpoR andO/OPPOSED. 16.DISCUSSAND CONSIDER APPROVAL FOR RESOLUTION ON VOLUNTEER SERVICES FOR COUNCIL MEMBERS. AldermanMcWhortermotionedto approveResolution# 139to allow councilto volunteerwith a statement to read;"No activecouncilmembershallbe allowedto haveor receivean officer statusin any volunteerdepartment."AldermanTolbert seconded.Motion PASSED S/FORand0/OPPOSED. 17.DISCUSSAND CONSIDER APPROVAL ON WATER MORATORIUM. AldermanTolbert motionedto approve Ordinance# _Water Moratoriumto be effectiveuntil city hassufficient water supply for new customersor until Ordinanceexpiresin 120days. AldermanMcWhorterseconded. Motion PASSED5/FORandO/OPPOSED.

PAGE 3-MINUTES OF MEETING-DECEMBER 12.2006 18.REVIEW BUDGET AND SET DATE FOR JANUARY 2007WORKSHOP. AldermanMcWhorter Motion motionedto setJanuary20,2007 at 10:00a.m.for workshop.AldermanHubbertseconded. PASSED5/TORand0/OPPOSED. 19.REVIEW, DISCUSSAI\D CONSIDER APPROVAL OF ADMENDMENTS TO EXPEI{DITI.JRE LIMITS, SETTING RESOLUTION ON ACTION. AldermanMcWhorterexplainedthatthis actionwas passedon April 11,2006 but wasneverwritten or given resolutionmrmber.The only changeswould be a headsshallreceivea copy. typing error in sectionD, line 3, to be corrected.And thatall department McWhortermotionedto acceptResolution# l4l, ExpenditureLimits with correctionto sectionD, line 3. Motion PASSED5IFORandO/OPPOSED. AldermanTolbertseconded. 20. DISCUSSAND CONSIDER APPROVAL OF PELICAN BAY POLICE DEPARTMENT SCHOLARSHIP PROGRAM. AldermanTolbert motionedto acceptprogrnm,authorityto appointa Motion committeeto set criterionandsubmittedto councilfor approval.AldennanReedseconded. PASSED5/FORand0/OPPOSED. 2I. DISCUSSATID CONSIDER APPROVAL F'ORFI]IYDRAISERX'ORPELICAN BAY POLICE DEPARTMENT SCHOLARSIilP FIllID. AldermanReedmotionedto approvefund raisor.Alderman Sparksseconded. Motion PASSED5/nORand0/OPPOSED. 22. DISCUSSAIID CONSIDER APPROVAL FOR SAVINGS ACCOUNT ISSUESFOR TIIE PELICAII BAY POLICE DEPARTMENT SCHOLARSHIP FUI\ID.AldermanTolbertmotionedto Motion PASSED5lpORand0/OPPOSED. allow savingsaccount.AldermanReedseconded. 23. DISCUSSA}{D CONSIDERAPPROVAL ON UPDATED/REVISEDPOLICE POLICY (GENERAL ORDERS). AldermanTolbertmotionedto acceptchanges. AldermanSparksseconded. Motion PASSED4/FORand I/OPPOSED. 24. EXECUTIVE SESSIONPTJRSUA}ITTO SECTIO 55I.074.PERSONI\'ELMATTERS. TO DELIBERATE THE APPOINTMENT, EMPLOYMENT, EVALUTIONS, REASSIGNMENT, DUTIES.DISCTPLINEOR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE. TO WIT: EDDIE FRANKUM, WARREN O'DONLEY AND MICHAEL SHELBY. COUNCIL ADJOL]RNEDTO EXECUTM SESSIONAT 8:19P.M. COUNCIL RECOI{VENDED FRON EXECUTM SESSION AT 8:57 P.M. 25. PERSONNEL ACTION ON AIIY MATTER LISTED FOR DELIBERATION IN THE EXECUTIVE SESSION. Motion AldermanSparksmotionedthat no actionbe takenat this time.AldermanTolbertseconded. PASSED5/n'ORandO/OPPOSED. 26. ADJOURNMENT. Motion PASSED AldermanSparksmotionedto adjournthe meeting.AldermanMcWhorterseconded. 5/FORand0/OPPOSED. MAYOR REED ADJOURNED THE MEETING AT 8:59 P.M.

PASSEDAND APPROVED THIS

DAY OF

,2007 ATTEST:

Mayor

City Secretary

MINUTES OF A MEETING OF THE GOVER}ING BODY OF'PELICAN BAY DECEMBER12.2006

On the l2o day of December 2006, the Council of the City of Pelican Bay convened in a meeting, the same being open to the public at a regular meeting place thereof, in the City llall, and notice of said meeting having time, pface and subject thereof, having been posted as prescribed in Article 6261-17 V.S.C.S.

1. CALL TO ORDER. Mayor Reedopenedthe meetingat 6:29P.M. 2. ROLL CALL Af{D DECLARE A QUORUM. Alderman(s)Hubbert,Tolbert,McWhorter,Sparksand ReginaReedwerepresent.Mayor Reeddeclareda quorum. WORKSHOP SESSION-6:30p.m. Discussionof ConsentAgenda Discussionto Decrease/lncrease Utility Deposits Discussionon Codeof OrdinanceManual Discussionon SecuritvProcedures in Citv Offrces. A motionwasmadeby AlderrnanMcWhorterfo, u ,fro* break.AldermanSparksseconded. Motion PASSED5FORandO/OPPOSED. Breakprior to RegularMeetingat 6:37P.M. REGULAR MEETING-7:O0p.m. Theregularmeetingwascalledbackto orderat 7:00P.M. 3. PLEDGE OF ALLEGIANCE. Mayor Reedleadthe pledge. 4. CITIZEN PARTICIPATIOI{. Therewereno concernsat this time. 5. CONSENT AGEIYDA. A. REVIEW AND APPROVE THE CITY COUNCIL MII\ruTES FROM THE PREVIOUS MEETING; NOVEMBER 14,2006. AldermanMcWhortermotionedto approvethe minutesaswritten.AldermanTolbertseconded. Motion PASSED5/FORandO/OPPOSED. B.CONSIDER APPROVAL TO DECREASE/INCREASEUTILITY DEPOSITS. AldermanTolbertmotionedto approvethe decrease in utility depositsfrom $155.10to $100-00for depositand$50.00for comect fee.AldermanMcWhorterseconded. Motion PASSED5/FORand O/OPPOSED. C. CONSIDER APPROVAL OF CODE OF ORDINANCE MANUAL. AldermanMcWhortermotionedto approvethe Codeof Ordinanceaswritten.AldermanReedseconded. Motion PASSED5/FORand0/OPPOSED. D. CONSIDER APPROVAL SECURITY PROCEDTJRES IN CITY OFFICEWS. AldermanTolbertmotionedto approveMayor Reedto setprocedures for securityin city offices. AldermanReedseconded. Motion PASSED5/FORand0/OPPOSED. 6.DISCUSSAND APPROVE TIIE MOVING OF'F'UI\DSINTO UTILITY ACCOUNT. AlderrnanTolbert motionedto approvedto move fundsinto the utility accountin the amountof $40,000.00 andto removeexcessivefi.ndson a monthlvbasis.AldermanReedseconded. Motion PASSED5/FORand O/OPPOSED.

PAGE 2-MIhIUTESOF MEETING-DECEMBER12.2006 7. POLICE/CODE ENF'ORCEMENTACTTVITY REPORT. 6 felonies.Impoundlot hasmade Chief Frankumgavereport.203 citationswereissued,I 8 misdemeanors, Little ChristnasPartywas January. First Annual Chiefs reviewwill be in S10,670.00andthe scheduled pizza party. and held. Over 60 childrenweretreatedto Motion PASSED5/FORand AldermanSparksmotionedto approvereport.AldennanReedseconded. O/OPPOSED. councilwith a United States 8. PRESENTATION FROM WARREN O'DONLEY. O'Donleypresented 25e Anniversary. Representative Kay the White House in honor of the City's had been flown over flag that this honor. Grangerrequested 9. ACCEPT THE RESIGNATION OF OFFICER GILBERT TOWNS. AldermanReedmotionedto Motion PASSED5IFORand0/OPPOSED. accept.AldermanMcWhorterseconded. 10.CONSIDERAPPROVAL OF RESERVEOFFICERS:Kenny Wilsonand GeorgeVan Pool. Motion AldermanHubbertmotionedto acceptWilsonandVan Pool.AldermanTolbertseconded. PASSED5/FORandO/OPPOSED. ll. REVIEW, DISCUSSAND CONSIDER APPROVAL OF SUSPENSIONOF CrTY TMPOUND. AldermanTolbertmotionedto tableuntil meetingwith City Attorney,GeorgeStaples.AldermanSparks seconded.. MotionPASSED4/FORand1/OPPOSED. 12.D]ISCUSSAND CONSIDER APPROVAL OF'F'EES/RATESFOR CITY IMPOUND. AldermanSparksmotionedto tablethe itemuntil a meetingcanbe heldwith City Attorney.Alderman Tolbertseconded. Motion PASSED4/FORand I/OPPOSED. 13.DISCUSSAND CONSIDERAPPROVAL TO RECEIVE SEALED BIDS FOR TOWING SERVICES.AldermanHubbertmotionedto acceptsealedbids,to be reviewedat workshopin January Motion PASSED5/FORand0/OPPOSED. 2007.AldermanTolbertseconded. f 4. FIRE DEPARTMENT ACTIVITY REPORT. Departmenthasreceivedfederalgrantstotaling $45.600.00towardsnewbrushtruck.Targetamountfor grantslrr2007is $80,000.00.Total manhours,64. Total communityservicehours,849.Explorersraised$1,615.92for the city Christnasbasketprogram. Milk & cookieswith Santaon December17* andSantaride-a-longis December22 &23. AldermanReedmotionedto acceptreport.AldermanTolbertseconded. Motion PASSED5/FORand O/OPPOSED. 15.DXSCUSSA}[D CONSIDER APPROVAL ON DEPARTMENT FIJI\DRAISING PROCEDURES. AldennanTolbertmotionedthatno actionbe taken.AlderrnanReedseconded. Motion PASSED5/FOR and0/OPPOSED. 16.DISCUSSAND CONSIDER APPROVAL FOR RESOLUTION ON VOLUNTEER SERVICES FOR COUNCIL MEMBERS. AldermanMcWhortermotionedto approveResolution# 139to allow to read;"No activecouncilmembershallbe allowedto haveor councilto volunteerwith a statement receivean offrcerstatusin anyvolunteerdepartment." AldermanTolbertseconded. Motion PASSED 5/FORandO/OPPOSED. 17. DISCUSSAI{D CONSIDER APPROVAL ON WATER MORATORIUM. AldermanTolbert motionedto approveOrdinance# _Water Moratoriumto be effectiveuntil city hassufficientwater supply for new customersor until Ordinanceexpiresin 120days. AldermanMcWhorterseconded. Motion PASSED5IFORand0/OPPOSED.

PAGE 3-MIITUTES OF MEETING-DECEMBER T2.2006 18. REVIEW BIIDGET AND SET DATE FOR JANUARY 2007WORKSHOP. AldermanMcWhorter Motion motionedto setJanuary20,2007 at 10:00a.m.for workshop.AldermanHubbertseconded. PASSED5ffOR andO/OPPOSED. 19.REVIEW, DISCUSSAND CONSIDER APPROVAL OF ADMENDMENTS TO EXPENDITTJRE LIMITS, SETTING RESOLUTION ON ACTION. AldermanMcWhorterexplainedthatthis actionwas passedon April 11,2006but wasneverwrittenor givenresolutionnumber.The only changeswould be a typing error in sectionD, line 3, to be corrected.And that all deparhent headsshallreceivea copy. McWhortermotionedto acceptResolution# 14l, ExpenditureLimits with correctionto sectionD, line 3. Motion PASSED5/FORandO/OPPOSED. AldermanTolbertseconded. 20. DISCUSSAIYD CONSIDER APPROVAL OF PELICAN BAY POLICE DEPARTMENT SCHOLARSHIP PROGRAM. AldermanTolbert motionedto acceptprogram,authorityto appointa Motion committeeto set criterionandsubmittedto councilfor approval.AldermanReedseconded. PASSED5/FORand0/OPPOSED. 2I. DISCUSSAI\D CONSIDER APPROVAL FOR F'UI\DRAISERF'ORPELICAN BAY POLICE DEPARTMENT SCHOLARSHIP FUND. AldermanReedmotionedto approvefundraiser.Aldorman Sparksseconded. MotionPASSED5/FORand0/OPPOSED. 22. DISCUSSA}ID CONSIDER APPROVAL FOR SAVINGS ACCOUNT ISSTIESFOR THE PELICAN BAY POLICE DEPARTMENT SCHOLARSHIP Ful{D. AldermanTolbertmotionedto Motion PASSED5/FORandO/OPPOSED. allow savingsaccount.AldermanReedseconded. 23. DISCUSSAND CONSIDER APPROVAL ON UPDATED/REVISEDPOLICE POLICY (GENERAL ORDERS). AldermanTolbertmotionedto acceptchanges. AldermanSparksseconded. MotionPASSED4/FORand I/OPPOSED. 24. nXECUTTVE SESSTONPURSUAT{TTO SECTIp ss),l74,pERSONNEL MATTERS, TO DELIBERATE THE APPOINTMENT, EMPLOYM.ENT, EVALUTIONS, REASSIGNMENT, DUTIES,DISCPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, TO WIT: EDDIE FRANKUM, WARREN O'DONLEY AND MICHAEL SHELBY.

25. PERSONNEL ACTION ON AT{Y MATTER LISTED FOR DELIBERATION IN THE EXECUTIVE SESSION. Alderman Sparksmotioned that no action be taken at this time. Alderman Tolbert seconded.Motion PASSED 5/FOR and 0/OPPOSED. 26. ADJOURNMENT. Alderman Sparks motioned to adjourn the meeting. Alderman McWhorter seconded.Motion PASSED 5/FOR and 0/OPPOSED. MAYOR R.EED ADJOURIIED THE MEETING AT 8:59 P.M.

PASSEDANDAPPROVEDTHIS APPROVED:

-r

M"y*

^.

tA

/l

DAYOF

2007 ATTEST:

Citv Secretarv

NOTICE OF A SPECIAL MEETING OF THE GOVERNING BODY OF PELICAN BAY

On the 2lst day of December,2006,the Council of the City of PelicanBay convenedin a meeting,the same being open to the public at the regular meeting place thereot in the City Hall, and notice of said meeting having time, place and subject thereof,having beenpostedas prescribedin Article 6261-17V.S.C.S.

l. CALL TO ORDER. MayorReedcalledthemeetingto orderat 6:30p.m. 2. ROLL CALL AND DECLARE QUORUM. Alderman Hubbert, Alderman Tolbert, Alderman McWhorter, and Alderman Reedwere present.Alderman Sparkswas absent.Mayor Reeddeclareda quorum.

3. PLEDGE OF ALLEGIANCE. MayorReedleadthe Pledge. 4. DISCUSSAND APPROVE ORDINANCE ESTABLISHING TOWING, STORAGE, PROCESSING,AND NOTIFICATION FEESFOR VEHICLES TOWED TO THE CITY OF PELICAN BAY PGLICE IMPOUND FACILITY. AldermanHubbertmada."amotionto acceptthe Ordinanceaswritten,with theexceptionof thetowingfeeto be temporaryuntil the BudgetMeetingon January20,2007.AldermanTolbertseconded. Motionpassed 4/FORandO/OPPOSED. 5. DISCUSSAND APPROVE THE PURCHASEOF A NEW POLICE PATROL VEHICLE. AldermanTolbertmadea motionto tableuntil theregularmeetingon January the motion.Motionpassed. 4/FORand 9,2007.AldermanHubbertseconded O/OPPOSED. 6. DISCUSS,REVIEW AND APPROVEAN ORDINANCE ON PIPELINE RIGHT OF WAY. ALDERMAN TOLBERTMADE A MOTION TO ACCEPTTHE ORDINANCEAS WRITTEN.ALDERMAN REEDSECONDED.MOTION PASSED 4/FORAND O/OPPOSED. andMayorReedadjoumedthe 7. ADJOURNMENT. Therewar:no furtherbusiness meeting at 7:33P.M. PASSEDAND APPROVEDTHIS 9th DAY OFJANUARY. 2007.

APPROVED:

ATTEST:

Mayor

City Secretary

Page:I

PelicanBay, CitY of IncomeStatement For the ThreeMonths EndingDecember3l, 2006 Current Month

Actual Revenues Property Tax Verizon FranchiseTax Awin/Trinity WasteFranchise SouthtelCable Tri-County Electric Ski-Wi InternetTower Rentals SalesTax Permits Mowing PoliceTraining Reno InterlocalAgreement Fire DepartmentDonations F. D. Utility Billed Donations Fire DepartmentTarrantCo. Miscellaneous Fire Department F.D. - FundRaisingIncome Fire Dept. Grant Awards Animal Control Donations Animal VaccinationClinics Annual Registration Animal Impounds Animal RabiesQuarantine Grant Animal Neuter/Spay Fines/Warrants lourt TechnologyFees uilding SecurityFees Time PaymentEfficiencyFee SeizedPropertyFees Boat Launch Boat Stalls AmbulanceCollections Interest Miscellaneous Returns& Allowances Policeimpoundfee Total Revenues

Current Month

Budget

348.11 $ 0.00 21.77 0.00 0.00 ' 0.00 0.00 709.40 0.00 0.00 0.00 216.00 7,500.00 509.40 0.00 ' 61.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,154.75 . 0.00 0.00 . 0.00 0.00 0.00 42.50 0.00 0.00 21,010.72 0.00 3,088.19

(18,333.33) $

44,661.84

(37,938.83)

(l s5.so) (2s.00)

0.00 (3,166.67) (3s0.oo) (2s0.00) (r,083.33) ( r 87.s0) (70.83) 0.00 (125.00) (s00.00) (625.00) 0.00 (333.33) (2,500.00) 0.00 0.00 0.00 0.00 0.00 0.00 (7,166.67) (166.67) (50.00) (16.67) (166.67) (2s.00) (83.33) 0.00 (s0.00) (8.33) 0.00 (2,500.00)

Year to Date Actual

473.r r 461.24 65.3I 0.00 l2,l10.31 0.00 534.s7 1,275.25 0.00 0.00 0.00 3,844.35 7,500.00 579.40

(3rs.00)

2,272.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 36,930.40 0.00 0.00 0.00 0.00 0.00 397.50 0.00 0.00 24,716.59 0.00 t7,148.29 r 07,993.38

Yearto Date Budget (54,999.99) (466.50) (7s.00) 0.00 (9,500.01) (1,0s0.00) (750.00) (3,249.99)

(s62.so) (212.4e) 0.00 (37s.00) (1,500.00) (l,875.00) 0.00

(eee.ee)

(7,500.00) 0.00 0.00 0.00 0.00 0.00 0.00 (2l ,s00.01 ) (s00.o l) (r 50.00)

(s0.0 r) (s00.01) (7s.00) (249.ee) 0.00 ( l s0.00) (24.ee) 0.00 (7,s00.00) (l13, 816. 49)

Costof Sales Total Cost of Sales GrossProfit Expenses Mowing Bank Charges Auto Gas& Oil Insurance Legal Fees Attorney Fees \ccountingFees& Audit Notices -egal Elections Office Supplies Computer& Software

0.00 44,661.84

0.00 0.00 0.00 0.00 0.00 440.43 0.00 . 0.00 0.00 .425.27 0.00

0.00

0.00 (37,938.83) 83.33 0.00 66.67 1,000.00 208.33 708.33 1,250.00 166.67 25.00 250.00 I 25.00

For ManagementPurposesOnlY

107,993.38

(l 13, 816. 49)

0.00 0.00 0.00 6,737.00 0.00 I ,085.82 0.00 0.00 0.00 810.33 3,100.00

249.99 0.00 200.01 3,000.00 624.99 2,124.99 3,750.00 500.01 75.00 750.00 37s.00

Page'.2

PelicanBay, City of IncomeStatement .. For the ThreeMonthsEndingDecember31,2006

Postage EquipmentLease Building & Office Maitenance SocialSecurity& Medicare UnemploymentTaxes Tax CollectionFees AdministrationTelephones Insurance utilities Salaries ManagementDiscretionaryIncen SocialSecurity& Medicare Ambulance Miscellaneous ConsultingFees Asphalt/RoadRepair Signs Maintenance Lake PropertyPermit Mo wi n g Dispatch Auto Gas& Oil P.D.Telephone InvestigativeExpenses ReturnedCheckCharges D D. Office Supplies D. WreckerService ComputerTechnologyFund ComputerSoftware Postage Auto Repairs& Maintenance Auto Lease SocialSecurityandMedicare UnemploymentTax P.D.Telephone Repeater Salary- Chief P.D.Reserves Salary- Officers SocialSecurityand Medicare Equipment Equip.Purchases SeizedPropertyExpenditures TrainingExpense F.D .Gas& O il F.D. - Fund RaisingExpense F.D. Dues& Subscriptions F.D. ConsultingFees Fire DepartmentSupPlies F.D. Bldg/Office Maint. Grant Match F.D. Utilities F.D. BuildingMaintenance 'niforms rre DepartmentEquiPment Training Chief Salary Miscellaneous Fire Department

CurrenfMonth Actual 0.00 i 48.00 48.00 0.00 0.00 . 0.00 0.00 . 0.00 843.02 0.00 0.00 0.00 0.00 0.00 0.00 - 0.00 0.00 0.00 0.00 0.00 I,583.34 936.85 0.00 0.00 0.00 104.86 r,510.00 0.00 0.00 0.00 1,080,98 609.01 1,171.94 0.00 . s3.00 0.00 4,615.36 0.00 8,138.44 0.00 231.00 266.98 0.00 0.00 r22.23 241.32 335.00 0.00 0.00 200.00 0.00 310.74 0.00 0.00 8.96 0.00

l+so.oo 0.00

CurrentMonth Budget

s0.00 148.00 208.33 87.25 7.08 391.67 r9t.67 0.00 9s8.33 1,140.00 0.00 0.00 0.00 8.33 250.00 2s0.00 41.67 8.33 0.00 0.00 3,166.61 r ,083.33 41.67 125.00 0.00 208.33 0.00 41.67 0.00 16.67 291.67 304.17 1,020.00 28.33 4t.67 r 50.00 5,000.00 100.00 8,333.33 0.00 166.67 166.67 166.67 83.33 125.00 83.33 35.42 0.00 89.58 104.17 JJJ.JJ

213.75 0.00 62.50 I,386.00 131.25 4s0.00 8.33

For ManagementPurposesOnlY

Yearto Date Actual 195.00 444.00 2,506.10 60.1 6 425.00 906.1 5 0.00 0.00 2,517.71 0.00 0.00 0.00 0.00 130.00 616.66 0.00 0.00 0.00 0.00 0.00 4,750.02 3,592.38 0.00 1,028.72 0.00 430.77 5,853.35 0.00 0.00 72.77 4,538.92 1,827.03 3,538.52 0.00 106.00 0.00 14,999.92 500.00 24,004.57 0.00 1,868.24 266.98 0.00 0.00 363.01 389.r2 373.40 0.00 151.04 200.00 0.00 653.02 265.58 0.00 6,498.42 0.00 900.00 363.90

Yearto Date Budget 150.00 444.00 624.99 261.75 a1

aA

1,175.01 575.01 0.00 2,874.99 3,420.00 0.00 0.00 0.00 24.99 750.00 750.00 125.01 24.99 0.00 0.00 9,500.01 3,249.99 125.01 375.00 0.00 624.99 0.00 125.01 0.00 50.01 875.01 912.s,1 3,060;00 84.99 125.01 450.00 r s,000.00 300.00 24,999.99 0.00 500.01 500.01 500.01 249.99 375.00 249.99 106.26 0.00 268.74 312.51 999.99 64!,?,5 0.00 187.50 4,158.00 393.75 1,350.00 24.99

Page:3

"

PelicanBaY,CitY of Income Statement For the ThreeMonths Ending December3l ,2006

Social Security& MedicareTax UnemploymentTaxes PersonnlRabiesVac Auto Gas and Oil Auto Repair& Maintenance Duesand Subscriptions RabidAnimal Testing VerterinarianRabiesQuarantin Office Supplies Postage ComputerExpenses Postage ContractLabor and EquiPm KennelsMaintenance Animal Food Vaccines,Wormers,HW Preventi Social Securityand Medicare Unemployment Telephone Utilities Animal Control ExPenditures Salaries Animal Control Contract ManagementDiscretionaryIncen PersonnelRabiesVaccination training Expenses and Membersh l i sce l laneous Legal Fees/Books StateCourt Costs Office Supplies Fund ComputerTechnologY Fund Security Building Time PaymentEfficiencYFund Postage SocialSecurityandMedicare Unemployment Judge Coun Bailiff Court Clerk Court ProsecutingAttorneY

CurrentMonth Actual 0.00 0.00 0.00 ., 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 . 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 , 0.00 0.00 0.00 0.00 s00.00 0.00 1,782.50 24.39

Total Expenses

26,181.62

Net Income

18,480.22 S

CurrentMonth Budget 34.58 5.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 1,050.00 1,050.00 0.00 0.00 0.00 0.00 4t.67 1,000.00 20.83 JJJ.JJ

16.67 16.67 20.83 154.17 7.08 s00.00 100.00 1,993.33 250.00 37,876.66 (75,815.49)

For ManagementPurPosesOnlY

Yearto Date Actual 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 63.96 0.00 0.00 0.00 810.00 0.00 0.00 0.00 0.00 0.00 7,920.4s 263.66 66.00 0.00 0.00 39.00 0.00 0.00 1,500.00 100.00 5,594.75 590.46 114,017.89 (6,024.51) $

Yearto Date Budget 103,74 15.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 300,00 3,150.00 3,150,00 0.00 0.00 0.00 0.00 125.01 3,000.00 62.49 999.99 50.01 50.01 62.49 462.5r 21.24 1,500.00 300.00 5,979.99 750.00 I 13, 629; 98 (227,446.47)

Page: I

PelicanBay Utilities IncomeStatement For the ThreeMonths Ending December31,2006

Curent Month . Actual

CurrentMonth Budget

Revenues Water Sales& RelatedFees Late Charges Connectand DisconnectFees RepairCharges New ServiceDeposit New ServiceDepositRefunds Water Tap Fees SewerSales SewerTap Fees SanitaryTrash ColIected Stateand CountyTaxes Fire DepartmentDonationsColl Animal ControlDonationsColle Refunds ReturnedCheckFees Checking& SavingsInterest Miscellaneous UtilitiesIncome -OVER/+SHORT

21,062.60 $ 2,758.36 r,152.24 0.00 625.00 337.96 0.00 15,062.13 ' 0.00 7,243.17 523.17 632.00 0.00 0.00 0.00 0.00 . 0.00 0.00

(23,000.00)$ (2,333.33) (1,541.67) (41.67) 0.00 0.00 (r 25.00) (15,833.33) (208.33) (3,958.33) (2e1.67) (s00.00) 0.00 0.00 0.00 (166.67) (8.33) 0.00

Total Revenues

49,396.63

(48,008.33)

Yearto Date Actual 68,688.53 7,994.49 3,359.99 0.00 2,425.00 337.96 0.00 49,510.03 0.00 r 9,383.87 1,391.52 I,892.00 0.00 0.00 0.00 0.00 0.00 0.00 154,983.39

Yearto Date Budget (69,000.00) (6,999.99) (4,625.01) (l2s.0r ) 0.00 0.00 (37s.00) (47,499.99) (624.99) (11,814.99) (87s.0 r) ( I ,500.00) 0.00 0.00 0.00 (s00.01) (24.ee) 0.00 (144,024.99)

Cost of Sales Total Costof Sales GrossProfit Expenses WaterChemicals LaboratoryFees SewerTreatmentExpense TrashCollectionFees Engineering ConsultingFees Auto Expenses Insurance Legal and AccountingFees Acccount CollectionFees ReturnedCheckCharges Office Supplies ComputerSoftware Postage ContractLabor & Purcha EquipmentMaintenance Suppliesand Parts SocialSecurityand Medicare UnemploymentTaxes SalesTaxes Telephone Pagers& Mobile Phones Electricity rffice Utilities ^ ire ProtectionExpense Utilities Office ManagerSalar SecretarySalary OperatorSalary

0.00 49,396.63

2r l.l8 30.00 1,347.38 7,820.08 0.00 0.00 910.76 0,00 " 0.00 23.69 . 0.00 0.00 0.00 131.28 0.00 3,632.26 372.s8 608.36 0.00 0.00 72.22 130.59 3,096.68 0.00 0.00 0.00 2,280.00 2,952.32

0.00

0.00

0.00

(48,008.33)

r 54,983.39

(144,024.99)

300.00

1,241.12 90.00 4,01L l5 15,955.88 520.00 0.00 3,492.59 12.t2 0.00 200.50 0.00 0.00 0.00 398.40 0.00 4,704.78 8,48t.8r 1,926.37 0.00 866.48 223.64 483.14 9,104.33 0.00 0.00 0.00 7,459.88 9,595.04

900.00 399.99 9,000.00 10,749.99 6,249.99 750.00 2,7s0.01 3,875.01 2,000.01 75.00 50.01 37s.00 75.00 675.00 s00.0r 6,249.99 3,7s0.00 |,764.99 62.25 871.26 360.00 0.00 I I,000.01 0.00 0.00 0.00 3,990.00 9,594.99

I JJ.JJ

3,000.00 3,583.33 2,083.33 250.00 916.67 1,291.67 666.67 25.00 r6.67 125.00 25.00 225.00 166.67 2,083.33 r,250.00 s88.33 20.75 290.42 120.00 0.00 3,666.67 0.00 0.00 0.00 1,330.00 3,198.33

For ManagementPurposesOnlY

Page:2

PelicanBaYUtilities IncomeStatement For the ThreeMonthsEndingDecember31,2006

CurreritMonth Actual 2,720.00 0.00 0.00 0.00 0.00 0.00 0.00 . 0.00 0.00 660.00 0.00

CurrentMonth Budget 3,162.25 0.00 41.67 83.33 0.00 2,083.33 16,666.67 0.00 0.00 500.00 0.00

Yearto Date Actual 8,120.00 0.00 0.00 0.00 56s.41 0.00 33,334.00 0.00 0.00 660.00 0.00

Yearto Date Budget 9,486.75 0.00 r25.01 249.99 0.00 6,249.99 50,000.01 0.00 0.00 1,500.00 0.00

Total Expenses

26,999.38

47,893.42

t11,446.64

t43,680.26

Net Income

1)

MaintenanceWorkers ManagementDiscretionaryIncen Education& Books Miscellaneous ConsultingFees Equipment Bond Interest ServiceCharge- C.O, PaYments Bond Reserve Fire DepartmentDonationsPd. Animal Control DonationsPd

?O1 ) S

q

(95,90r.75)$

For ManagementPurposesOnlY

43,536.75 $

(287,705.2s)

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TOTA L R E V E N U E


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NORTH TEXAS AXTH,IAICOXTNOLAUTHORITY 2813Chelsea (214-513-8228) LaneFlowerMoundTexas75028Phone Onthewebat WWW.NTACA.COM or by [email protected] My sincereapologiesfor taking so long this month to get your monthly report to you. Tis the season. I would greatly appreciateany help in processingour payment as soon as possible. Thank You!!! Kerry Payne

DecemberB, 2006

Chief Paul Stetzel PelicanBaYFire/Rescue 1300PelicanCircle PelicanBaY,Texas 76020 l)car Paul, Kay Granger'Shewould like this Enclosedpleasefind a donation from Conglesswoman park you are planning to-build directly donationto be put toward the constructioriofthe in projectssuch as this one' and has acrossfrom city Hall on Pelicancircle. Ifuy believes place for areachildren to play' faith that your departmentwill provide a safe as far as construction on Kay also asksthat you pleasekeep her updated lqt ?.|]L?l.^Tk: do please If you have any questions' the datesfor beginning and frnishingconstruction' not hesitateto contactme at (817) 870-5000' and enrichmentof our commttnity Thank you for your efforts toward the improvement with this Project.

Most sincerelY,

Kelseyde la Torre Coordinator Car-npaigr-r eraueer.com keIselr(a)kay

Hz Fort.worth,TbxasT6102 ror v2, Ar-/, Tl5JonesStreet,Suite LW t

phorct(817)870-5000w

Fax:(817)820-0083

Information on savings accounts for Christnas Basket Program. Bank: StateNational, Azle Titled: Pelican Bay Christmas Prograrr Signatories: Sameas with all city accounts;Mayor, Mayor Pro Tem, City Secretaryand one Council member No withdraws until December, only deposits allowed during the year. REGULAR SAVINGS And/or NON-PERSONAL SAVINGS: lnterest bearing account. Maintain minimum balanceof S0.01in account each dav to obtain disclosedannual percentageyield. Deposit $50.00to open account (balanceafter expenses: ) Minimum balanceof $200.00 is required or $3.00 monthly maintenancefee will apply.

NOTICE OF A MEETING OF'THE GOVERNING BODY OF PELICAI\ BAY Notice is hereby given that a regular meetingof the City Council of the City of PelicanBay will be held on Tuesday,December12,20A6at 6:30F.M. in the City Hall at 1300PelicanCircle,Pelican to wit: Bay, Texas,at which time the followingsubjectswill be discussed, 1. CALL TO ORDER 2. ROLL CALL AND DECLARE A QUORUM. WORKSHOP SESSION-6:30P.M. DISCUSSIONOF CONSENT AGEI\DA ITEMS DISCUSSIONTO DECREASE/INCREASEUTILITY DEPOSITS DISCUSSIONON CODE OF'ORDINAI\ICE MAIruAL DISCUSSIONON SECT]RITYPROCEDT]RESIN CITY OFFICES. 3. PLEDGE OF ALLEGIANCE 4. CITIZEN PARTICIPATION 5. CONSENTAGENDA A. APPROVE THE MINUTES FROM THE PREVIOUS MEETING: NOVEMBER14,2006. B. CONSIDER APPROVAL TO DECREASE/INCREASEUTILITY DEPOSITS. C. CONSIDER APPROVAL OF CODE OF ORDINANCE MAI\UAL. D. CONSIDER APPROVAL SECURITY PROCEDTJRES IN CITY OFFICES. 6. DISCUSSA}ID APPROVE MOVING OF FUI\DS INTO UTII.ITY ACCOUNT. 7. POLICWCODE ENFORCEMENT ACTIVITY REPORT. 8. PRESENTATION FROM WARREN O'DONLEY 9. ACCEPT RESIGNATION OF OFFICER GILBERT TOWNS. 10. CONSIDER APPROVAL OF RESERVE OFFICERS: KENIIY WILSON AND GEORGE VAN POOL. II. REVIEW. DISCUSSAND CONSIDER APPROVAL OF SUSPENSIONOF CITY IMPOUND. 12. DISCUSSAND CONSIDER APPROVAL OF FEES/RATESFOR CITY IMPOUIID. 13.DISCUSSAND CONSIDER APPROVAL TO RECET\/E SEALND BIDS FOR TOWING SERVICES 14.FIRE DEPARTMENT ACTTVITY REPORT. 15. DISCUSSAFID CONSIDER APPROVAL ON DEPARTMENT FUIIDRAISING PROCEDURES. 16.DISCUSSAND CONSIDER APPROVAL FOR RESOLUTION ON VOLUNTEER SERVICES FOR COUNCIL MEMBERS.

PAGE 2-MEETING NOTICE-DECEMBER 12. 2006 17. DISCUSSAND CONSIDER APPROVAL ON WATER MORATOTIUM. 18.REVIEW BTIDGETA}ID SET DATE FOR "IAI\IUARY2OO7WORKSHOP. 19. REVIEW, DISCUSSAND CONSIDER APPROVAL OF ADMENDMENTS TO EXPENDITURE LIMITS, SETTING RESOLUTTONON ACTION. 20. DISCUSSAND CONSIDER APPROVAL OF PELICAN BAY POLICE DEPARTMENT SCHOLARSHIP PROGRAM. 21. DISCUSSAND CONSIDER APPROVAL FOR FUI{D RAISERS FOR PELICAII BAY POLICE DEPATMENT SCHOLARSHIP FUI{D. 22. DISCUSSAND CONSIDER APPROVAL F'ORSAVINGS ACCOUNT ISST]ESFOR THE PELICAN BAY POLICE DEPARTMENT SCHOLARSHIP FUI{D. 23. DISCUSSAND CONSIDER APPROVAL ON UPDATED/REVISEDPOLICE POLICY (GENDRAL ORDERS). 24. EXECUTTVE SESSTONPLJRSUAI{TTO SECTION 551.074,PERSONNEL MATTERS, TO DELIBERATE TIIE APPOINTMENT, EMPLOYMENT, EVALUTIONS, REASSIGNMENT, DUTIES, DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE, TO WIT: EDDIE FRANKUM, WARREN O'DOIYLEY. AND MICHAEL SHELBY. 25. PERSONNELACTION ON AIIY MATTER LISTED FOR DELIBERATION IN THE EXECUTIVE SESSION. 26. ADJOI'R}IMENT. I, the undersignedauthority,do herebycertify that the aboveNoticeof a Meetingof the Governing Body of the City of PelicanBay is true and correctof saidnoticeand that I postedtrue and correct copyof said noticeon the bulletinboard,in the City Hall in PelicanBay, Texas,a placeconvenient and readily accessible to the generalpublicat all timesand saidnoticepostedon December8, 2006at 5:00 p.m. and remainedso postedcontinuouslyfor at least72 hoursprecedingthe scheduledtime of the meeting. Dated this the 8thDay of December,2006.

iA*

^

Q. tZ*-tf

THOMAS A. REED, MAYOR City of PelicanBay, Texas

A MEETING OF THE GOVERNING BODY OF PELICAI\ BAY DECEMBER 12,2006

**STATEDATEAND TI

TING FOR RECORDIN'

>*c,

I. CALL TO ORDER THIS MEETING IS CALLED TO ORDER AT 2. ROLL CALL AND DECLARE QUORTIM RENEE_rZ_ SANDY i/_ STASTE y S

**

J[rMiMYj/_

REGTNA 'r./

mnMBERS ARE PRESENT. I DECLARE WE HAVE A QUORUM. WORKSHOP SESSION-6:30P.M. DISCUSSIONOF CONSENT AGEI\IDA DISCUSSIONTO DECREASE/INCREASEUTILITY DEPOSITS DISCUSSIONON CODE OF ORDINA}{CE MAIIUAL DISCUSSIONON SECTJRITYPROCEDT]RESIN CITY OFFICES.

(IF TIME ALLOWS)* ****** I HAVE A MorIoN \

ALDERMAN S VOTE:

FROM ALDEBMAN Wn r/,'

te.

TO: V,tr(lc-9 FOR \ (.) OPPOSED

BREAKIN THE MEETINGN,(P."b1

AIID A sECoND FROM

ABSTAIN P.rvI.

REGULAR SESSION-7:00 P.M. THE REGULAR MEETING IS CALLED (BACK) TO ORDER AT

tf

P.M.

3. PLEDGE OFALLEGIANCE AT THIS TIME, I'LL ASK I {.]

TO LEAD IN THE PLEDGE OF ALLEGIANCE.

4. CITIZEN PARTICIPATION ARE THERE AII'Y CONCERNSFROM THE CITIZENS? COUNCIL SHALL NOT RESPONDTO AI\TYQUESTIONSAT THIS TIME. YOU WILL HAVE 2 MINUTES TO MAKE A}IY STATEMENTS. 5. CONSENT AGENDA: A. REVIEW AND APPROVE THE CITY COUNCIL MI}{UTES FOR TIIE PREVIOUS MEETINGS: NOVEMBER 14. 2006. B. CONSIDER APPROVAI TO DECREASE/INCREASEUTILITY DEPOSITS C. CONSIDER APPROVAL OF CODE OF'ORDINANCE MANUAL D. CONSIDER APPROVAL SECTJRITYPROCEDT]RESIN CITY OFF'ICES.

MAY I HAVE A MOTION ON TIIE CONSENT AGENDA ITEMS?

Ll-u,,9)"7

*\o

>(

ABSTAIN r.4

C.

\L

v iL ABSTAIN

FOR 4

i 4>10L

OPPOSED \

VOTE:

ABSTAIN

6. DISCUSS.A}ID.APPROVtrMOVING OF FUI\DS INTO UTILITY ACCOUNT. **Diane, will you explain? MAYIHAVEA MOTION? I HAVE A MOTION FROM ALDERIVIAI| 'rLL,l)d"/t AND SECONDEDBY

ALDERJT{Ary\&S-^1IOz*-a VOTE:

L...>

v' 4 +ta-^nu+L ltr',,w'' OPPOSED

FbR

u.-l -l Q'{p-

t^t(,

ABSTAIN

1o3ea+ "

7. POLICE/CODE EI\FORCEMENT ACTIVITY REPORT. **Chief Frankum,will you give report? MAYIHAVEAMOTION? I HAVE A IUOTION FROM ALDERMAN J .,\ ALDERIT{AI\ 1Vr"A,tfO: Ar'(

ri--Fol-\

vorst

.:r o

O1c ic. , : \

AND SECONDEDBY ABSTAIN

{ lrtg oNLEY{)n,*-.r,^Ar{1.6'- o"\

rl c\ (l

g.ACCEPTTHE RESIGNATIONOF OFFICER GILBERT TOWNS. MAYIHAVEAMOTION?

t

I HAVE A MOTIPN FROM ALDERMAN ALDERMA.II \/rt ag,ZOt AVt C 14

t

IO.CONSIDERAPPROVAL OF RESERVE OFFICERS: Kennv Wilson & GeoreeVan Pool. **Are theseofficers present? MAYIHAVEAMOTION? I HA\TE A MOTION FROIVIALDERIUATI IC.'-t

L/*,rulr\ ALDERMAN t

I

AND SECOI\DED I O .r^*d,t.j- I o,^

VOTE:

4-

roz Ore7nn4-W

FON_.4_-OPPOSED'J

AIYDSECOI{DED BY

t,- O{J ic*",

--

4BSTAIN

rT. REVIEW. DISCUSS A}ID CONSIDERAPPROVAL OF SUSPENSION OF CITY IMPOUI\D. **Mr. Staples,would you explain why we need to suspendthe impound lot? MAY IHAVE A MOTION?

I HAVE A MOTION FROM ALI)

n I OeRMA\Sfrreoc=r,+To : \

vItl

&. r 'c{

.4) , 0({'

vorn: &

rt"_L

tZ#;D-ABSTAIN

12.DISCUSSAND CONSIDER APPROVAL OF FEES/RATESFOR CITY IMPOUND. **Mr. Staples,will you addressthis? MAYIHAVEAMOTION? I

V**'ot'' d T3. DISCUSSAND CONSIDER APPROVAL TO RECEIVE SEALED BIDS FOR TOWING

tsnn

FR'M ALDERMAN:",ffi i rmvn A MorroN 47l" ,"v\r ,r ro; N'c ,opI-177J ALDERMAN vorE:

4

u" *a '- I o t J, l4

(d \>i&3

j -tr f e,L,,r,{.rL1cry

FO-R_\d'__OPPOSEE_ABSTAIN

| , ,. o t K-'Ytct 1' '

,rJ.5W

14. FIRE DEPARTMENT ACTIVITY REPORT. **Chief Stetzelwill you giveyour report? MAY IHA\TE A MOTION? I HAVE A MOTION FROM ALDE l\ ALDERIVTAI{ - \ \ VOTE: FOR

AN

i?l'"{Ur,(4AYlz'e/ ABSTAIN

15 .DISCUSSANIDCONSIDER APPROVAL ON DEPARTMENT FT]NDRAISINGPROCEDURES. **Do we haveany discussions on this matter? MAYIHAVEAMOTION?

r HAVEA MOITON-FROM nr,nnnrUlr.f-

td7411916a ALDERMAry_.]4lAlt&f ALDERMAN rO: *t,l fa_ro: --t, 1..i t1---iffiT vorE: opposnn { \

AND

BY

'.e*'-

ABSTAIN

TE.DISCUSSAND CONSIDER APPROVAL FqR RESoLUTIoN oN VoLUNTEER SERVICES fon cotrxCfr. nnnnanrnS.** Is there any discussioof6nsO fiffi+,.*,v i-( ov, (t;avP MAYIHAVEAMOTION? I HAVE A MOTION FROM ALDERMA}I \(E,T,.AXdVN SECOIIDED BY

;l.n;il'ind;[ii;'' VOTE:

"1

o,'..,. rfG]l,".ffi-,,t1',liZ*)'J^'I".-^,-r

FORI__-.(1-_OPPOSED_ABSTAIN

t

, o \ <;(y'

f,::'':'{t (

L

c-*'t/tv o-(-r,, ,^._, -( d^ r-- L\ \ a4.>

**Mike Lowery, will you addressthe situation?(RESOLUTION# MAYIHAVEAMOTION? . I HA\TE A MOTION FROM ALDERMATI ' 'T\AND SECONDEDBY (i a."-t+ {A'ir .^.z +r^J+, , ,r d--4-4; ALDERM4N&:,t\!2flro: ALDERMAy'{Iwb#.o' D*i,r--, Fl nvr+Ngal^i2lfo;.{AT "a. -f u;i'L' , ttal* )11 [ -f; da--uFl o: / p t4 VOTE: FOR_94__"6eIOSED_ FOR ABSTATN ^ ,t._) 6; n, r_ / c_{.t, b;L_ .

v

c ic)

18.REVTEWBUDGET AND SET DATE FOR JANUARY 2OO7WORKSHOP **Is there any discussion??? MAYIHAVEAMOTION? I HAVE A MOTION FROM r"" ag ALDERIVIAN \r VOTE: ->

t( -fute-*tns

ECOI\DED BY

ru .) r-Kr1je' r4 1

*-r0.\

L D.A

AIN

OPPOSED

19 .REVIEW. DISCUSSAND CONSTDERAPPROVAL OF ADME\pMENTS TO EXPEI\IDITURE LIMITS. SETTING RESOLUTION ON ACTION. t, r I **Renee,would you addressthis issue? (RESOIUUON # JIJ) MAYIHA\rEAMOTION? 1-

q,v^'t{lixo

I HAVE A MOTION FROM ,4

VOTE:

il

n

sEcoNDED BY

FOR

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21 .DISCUSSAIID CONSIDER APPROVAL FOR FUND RAISERS FOR POOICE DEPT SCHOLARSHIP FUI\[D. **Chief, explain? SECONDEDBY 'r' L\*'>

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22 .DISCUSSA}[D CONSIDER APPROVAL FOR SAVINGS ACCOUNT FOR PD SCHOLARSHIP FUIID. MAYIHAVEAMOTION? THAVE A MOTION FROM ER]VIAN AI\D SECONDED BY {i

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23 .DISCUSSAIID CONSIDER APPROVAL ON UP-DATED/REVISEDPOLICE POLICY (GENERAL ORDERS) **IIas councilhad time to reviewthe policychange?Chief will you explainthe changesto council? MAYIHAVEAMOTION? I HAVE A MOIION FROM ALDERMAN_-:4::ry SECOI{DED BY ALDERMANJ\,1\p s 1l fO: (\ CC:y'tl4 \/, ABSTA

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24. EXECUTTyE SESSIONPLRSUANT TO SECTTON551.074,PERSONNEL MATTERS, TO DELIBERATE THf APPOINTMENT, EMPLOYMENT, EVALUTION, REASSIGIIMENT, DUTIES. DISCIPLINE OR DISMISSAL OF A PUBLIC OFFICER OR.EMPLOYEE, TO WIT: EDDIE FRANKUM. WARREN O'DONLEY AND MICHAEL SHELBY

COT]NCIL WILL NOW ADJOT]RN TO EXECUTIVE SESSIONAT

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THE MEETING IS RE-COITVENDEDA

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25..AcrroNS oN ANy MATTERLrsrED FoR DELIBERSATIoNrN THE ExEcurrvn

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26. ADJOURNMENT. MAY I IIAVE A MOTION TO ADJOURN TIIIS MEETING? I HAVE A MQTtrON FROM ALDERMA*J.^ ---1- \ \-4 AND SECONDEDBy ALDERTVIANV4".,€{ To:

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CITY OF PELICAN BAY UTILITY DEPARTMENT

December12,20A6 Re: Utility Deposits To: City Council and Mayor Reed,

The City of PelicanBay is currentlyin needof a changein policy on depositsand depositrefunds.I havecheckedwith the citiesof Azle,Reno, and Springtownon their policiesregardingthis matter.At this time, we are only giving refundsafterthe accountis closedand any outstandingbalance is paid in full. When a customermakesa requestto havetheir service disconnected,this is explainedto themcarefully.Currently,oncewe receive the requestto closean account,a work orderis filled out for a final read. once we receivethe final readandthe chargesare calculated,we apply the depositto that balance.If thereis a credit,they aregiven a refund for that amount.If the depositdoesnot coverthe balance,they are senta letterwith the balanceowed and given 30 daysto pay. If the balanceis not paid within this time, they are sentto a collectionagency.We are not giving refundsfor a good paymenthistory.For instance,if they arenot late more than twice in one year.I also believethat the breakdownon the depositneedsto be checked.At this time only $75.00out of the $155.10chargedis actuallyheld in escrowto be usedor refunded.Thereis a $50.00connectionfee charged, as well as $22.00for sewerand $8.10for garbageservice.This amount could be adjustedso that moremoneywould be held in escrowand could be usedtoward a customer'sunpaidbalance.The city has a lot of customers who move without noticeand we haveno way to recovermost of this expense.If they had a largeramountof the depositin escrowit could be appliedto that balance.It is my understanding that we only pay Trinity Wasteon the amountthat we actuallycollect.So we arepaying them $8.10 on eachnew customerbefore they have actuallypicked up any garbage.I believethat this moneycould utilized more efficiently in anotherarea. I am enclosingthe informationI receivedfrom the citiesof Azle,Reno,and Springtown.

Azle: $100.00Deposit(all of this goesinto escrow) $15.00ServiceCharge(connectfee) $115.00DepositTotal Customersare not given a refunduntil the accountis closed.Oncethe accountis closedthe depositis appliedto their final bill. They are then either billed for the balanceor refundedany credit.All unpaidbalancesare sentto collectionsafter 30 days. Springtown:$75.00Deposit(recentlyreducedfrom $100.00)all in escrow No serviceor connectfee $75.00DepositTotal Customersare given a full refundafterone year of goodpaymenthistory. (No more than two late chargesin one year.)Accounts are researchedfor paymenthistory twice ayear.This is the only time that thesetypesof refundsare done.Oncethe accountis closedthe depositis appliedto their final bill. They are then eitherbilled for the balanceor refundedany credit. All unpaidbalancesare sentto collectionsafter30 days. Reno: $100.00Deposit (all goesin escrow) $50.00ConnectFee $150.00DepositTotal Customersare only given a refundafterthe accounthasbeenclosedand all chargeshavebeenpaid in full. All unpaidbalanceare sentto collections after 30 days. I am proposingthat we changethe depositto $150.00,with $50.00goingto connectfee and the $100.00going to the escrowaccount. pleasefeel free to contactme at City Hall. If I can be of further assistance,

Respectfully,

Diane Hester utility clerk

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