Copia De Project Proposal Template 1
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DRAFT FOR REVIEW
Project Proposal Template
General Information Project Title: Project Working Title: Department Name Department Code Prepared by:
Project Title Project Working Title Department A123 Prepared by
Date Prepared: Project Start Date (Estimated):
1-Jan-07 1-Jan-08
Is this an updated Project Proposal Document? If yes, what is the reason for this update? Reason for updating
X
Is this a follow-on to a previous project? If yes, what is the project name and date of completion? Project name and date of completion
X
Will the project deliverable(s) replace a current asset or group of assets? If yes, what is being replaced? What is being replaced
X
Is the Project Initiation Phase effort funded? If yes, what is the amount of funding? amount of funding
X
Is the Project Planning Phase effort funded? If yes, what is the amount of funding? amount of funding
X
Points of Contact List the principal individuals who may be contacted for information regarding the project.
Position Project Sponsor
Name/Title/Department Name/Title/Department
Email Email
Phone Phone
Project Manager
Name/Title/Department
Email
Phone
Chief Information Officer
Name/Title/Department
Email
Phone
Others
Name/Title/Department
Email
Phone
Page 1 of 24
DRAFT FOR REVIEW
Project Proposal Template
Phone Phone Phone Phone
Page 2 of 24
Project Purpose 1. Business Problem The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved. State in specific terms the problem or issue this project will resolve.
Business Problem
2. Project Business Objectives Define the specific Business Objectives of the project.
Define the specific Business Objectives of the project. 3. Core Business Activity Impact List up to 5 Core Business Activities impacted by the project and identify the impact.
Core Business Activity
Core Business Activity
Impact on Core Business Activity
Impact on Core Business Activity
Core Business Activity
Impact on Core Business Activity
Core Business Activity
Impact on Core Business Activity
Core Business Activity
Impact on Core Business Activity
Core Business Activity
Impact on Core Business Activity
4. Constraints Identify Constraints that will influence the selection of a solution to resolve the Business Problem. Constraints can include but are not limited to: time, funding, personnel, facilities, and management limitations.
1) Constraint 1 2) Constraint 2
answered or resolved.
Activity
onstraints can include
Project Description Describe the project approach, the specific solution, customer(s) served, and expected benefits. The approach is the overall strategy for solving the Business Problem. The solution should identify in specific terms how the project is accomplished and include information about the general timing and cost of major procurements or purchases.
Project Description
approach is the the project is urchases.
Estimated Project Development Schedule (Major Milestones) Identify major Project Milestones for planning, execution, and closeout.
Event
Estimated Date
Estimated Duration (months)
Project Charter Approved Project Plan Completed Project Plan Approved Project Execution Project Completion
January-08 February-08 March-08 June-08 December-10
1 1 1 24 3
Financial Estimate Provide an economic justification for the project based upon the Cost Benefit Analysis and the expected return on investment. Identify the estimated funding resources required to complete the project and then identify the funding requirements to operate or maintain the product(s) or service(s) developed from the project
1. Cost Benefit Analysis Summary A.. Summarize the results of the Cost Benefit Analysis. Explain why the expected monetary and non-monetary benefits validate the expenditure of resources for this project.
Cost Benefit
B. Summarize the results of the Return on Investment Analysis. If the project does not have a positive expected return on investment, explain why this project proposal is being submitted.
ROI 2. Estimate of Execution Expenditures and Funding Provide an Estimate of the Expenditures and Funding required for execution and close out of the project.
Estimated Expenditures Year 2008
2009
2010
2011
Total
Comments
Internal Staff Labor Services Software Tools Hardware and Materials Supplies Facilities Telecommunication s Training Contingency (Risk) Total
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 comments $0 comments $0 comments $0 comments $0 comments $0 comments $0 comments $0 comments $0 comments $0
70%
This estimate is accurate to:
Explain
Anticipated (proposed) Funding Source 2008 General Fund (E&G) Non-General Fund Federal Other Total This estimate is accurate to:
2009 $0 $0 $0 $0 $0
2010 $0 $0 $0 $0 $0
2011 $0 $0 $0 $0 $0
Total $0 $0 $0 $0 $0
Comments $0 comments $0 comments 0 comments $0 comments $0
70%
Explain
3. Estimate of Operations and Maintenance Expenditures and Funding Provide an Estimate of the Expenditures and Funding for Operations and Maintenance of the asset(s) delivered upon project completion.
Estimated Expenditures 2008 $0 Internal Staff Labor $0 Services $0 Software Tools $0 Hardware Materials and $0 Supplies $0 Facilities Telecommunication $0 s $0 Training
2009
2010
2011
Total
Comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
Contingency (Risk) Total This estimate is accurate to:
$0
$0
$0
$0
$0
$0
$0
$0
$0 comments $0
70%
Explain
Anticipated (proposed) Funding Source 2008 2009 2010 $0 $0 $0 General Fund $0 $0 $0 Non-General Fund $0 $0 $0 Federal $0 $0 $0 Other $0 $0 $0 Total 70% This estimate is accurate to: Explain
2011
Total $0
Comments
$0
$0 comments $0 comments
$0
$0 comments
$0
$0 comments
$0
$0
the expected return on hen identify the funding t
y and non-monetary benefits
e a positive expected return on
of the project.
Comments
50% 60% 70% 80% 90% Comments
he asset(s) delivered
Comments
Comments
Project Risk
Risk Item Budget Risk
Risk Level Range High Medium Low
Risk Score
18-25
9-17
1-8
12
11-15
6-10
1-5
6
11-15
6-10
1-5
3
11-15
6-10
1-5
9
11-15
6-10
1-5
11
How complex is the project?
11-15
6-10
1-5
13
Preliminary Risk Assessment
73-100
36-73
1-35
54
What level of risk does the proposed budget represent to the project?
External Dependencies Risk How dependent is the project on other project or work efforts?
Management Risk What level of risk does the project management capability represent?
Mission Critical Risk How critical is the project success to the success of the organization?
Failure Risk What is the risk of failure?
Complexity Risk
Project Proposal Template
General Information Project Title: Project Working Title: Department Name Department Code Prepared by:
Project Title Project Working Title Department A123 Prepared by
Date Prepared: Project Start Date (Estimated):
1-Jan-07 1-Jan-08
Is this an updated Project Proposal Document? If yes, what is the reason for this update? Reason for updating
X
Is this a follow-on to a previous project? If yes, what is the project name and date of completion? Project name and date of completion
X
Will the project deliverable(s) replace a current asset or group of assets? If yes, what is being replaced? What is being replaced
X
Is the Project Initiation Phase effort funded? If yes, what is the amount of funding? amount of funding
X
Is the Project Planning Phase effort funded? If yes, what is the amount of funding? amount of funding
X
Points of Contact List the principal individuals who may be contacted for information regarding the project.
Position Project Sponsor
Name/Title/Department Name/Title/Department
Email Email
Phone Phone
Project Manager
Name/Title/Department
Phone
Chief Information Officer
Name/Title/Department
Phone
Others
Name/Title/Department
Phone
Page 1 of 24
DRAFT FOR REVIEW
Project Proposal Template
Phone Phone Phone Phone
Page 2 of 24
Project Purpose 1. Business Problem The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved. State in specific terms the problem or issue this project will resolve.
Business Problem
2. Project Business Objectives Define the specific Business Objectives of the project.
Define the specific Business Objectives of the project. 3. Core Business Activity Impact List up to 5 Core Business Activities impacted by the project and identify the impact.
Core Business Activity
Core Business Activity
Impact on Core Business Activity
Impact on Core Business Activity
Core Business Activity
Impact on Core Business Activity
Core Business Activity
Impact on Core Business Activity
Core Business Activity
Impact on Core Business Activity
Core Business Activity
Impact on Core Business Activity
4. Constraints Identify Constraints that will influence the selection of a solution to resolve the Business Problem. Constraints can include but are not limited to: time, funding, personnel, facilities, and management limitations.
1) Constraint 1 2) Constraint 2
answered or resolved.
Activity
onstraints can include
Project Description Describe the project approach, the specific solution, customer(s) served, and expected benefits. The approach is the overall strategy for solving the Business Problem. The solution should identify in specific terms how the project is accomplished and include information about the general timing and cost of major procurements or purchases.
Project Description
approach is the the project is urchases.
Estimated Project Development Schedule (Major Milestones) Identify major Project Milestones for planning, execution, and closeout.
Event
Estimated Date
Estimated Duration (months)
Project Charter Approved Project Plan Completed Project Plan Approved Project Execution Project Completion
January-08 February-08 March-08 June-08 December-10
1 1 1 24 3
Financial Estimate Provide an economic justification for the project based upon the Cost Benefit Analysis and the expected return on investment. Identify the estimated funding resources required to complete the project and then identify the funding requirements to operate or maintain the product(s) or service(s) developed from the project
1. Cost Benefit Analysis Summary A.. Summarize the results of the Cost Benefit Analysis. Explain why the expected monetary and non-monetary benefits validate the expenditure of resources for this project.
Cost Benefit
B. Summarize the results of the Return on Investment Analysis. If the project does not have a positive expected return on investment, explain why this project proposal is being submitted.
ROI 2. Estimate of Execution Expenditures and Funding Provide an Estimate of the Expenditures and Funding required for execution and close out of the project.
Estimated Expenditures Year 2008
2009
2010
2011
Total
Comments
Internal Staff Labor Services Software Tools Hardware and Materials Supplies Facilities Telecommunication s Training Contingency (Risk) Total
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0
$0 comments $0 comments $0 comments $0 comments $0 comments $0 comments $0 comments $0 comments $0 comments $0
70%
This estimate is accurate to:
Explain
Anticipated (proposed) Funding Source 2008 General Fund (E&G) Non-General Fund Federal Other Total This estimate is accurate to:
2009 $0 $0 $0 $0 $0
2010 $0 $0 $0 $0 $0
2011 $0 $0 $0 $0 $0
Total $0 $0 $0 $0 $0
Comments $0 comments $0 comments 0 comments $0 comments $0
70%
Explain
3. Estimate of Operations and Maintenance Expenditures and Funding Provide an Estimate of the Expenditures and Funding for Operations and Maintenance of the asset(s) delivered upon project completion.
Estimated Expenditures 2008 $0 Internal Staff Labor $0 Services $0 Software Tools $0 Hardware Materials and $0 Supplies $0 Facilities Telecommunication $0 s $0 Training
2009
2010
2011
Total
Comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
$0
$0
$0
$0 comments
Contingency (Risk) Total This estimate is accurate to:
$0
$0
$0
$0
$0
$0
$0
$0
$0 comments $0
70%
Explain
Anticipated (proposed) Funding Source 2008 2009 2010 $0 $0 $0 General Fund $0 $0 $0 Non-General Fund $0 $0 $0 Federal $0 $0 $0 Other $0 $0 $0 Total 70% This estimate is accurate to: Explain
2011
Total $0
Comments
$0
$0 comments $0 comments
$0
$0 comments
$0
$0 comments
$0
$0
the expected return on hen identify the funding t
y and non-monetary benefits
e a positive expected return on
of the project.
Comments
50% 60% 70% 80% 90% Comments
he asset(s) delivered
Comments
Comments
Project Risk
Risk Item Budget Risk
Risk Level Range High Medium Low
Risk Score
18-25
9-17
1-8
12
11-15
6-10
1-5
6
11-15
6-10
1-5
3
11-15
6-10
1-5
9
11-15
6-10
1-5
11
How complex is the project?
11-15
6-10
1-5
13
Preliminary Risk Assessment
73-100
36-73
1-35
54
What level of risk does the proposed budget represent to the project?
External Dependencies Risk How dependent is the project on other project or work efforts?
Management Risk What level of risk does the project management capability represent?
Mission Critical Risk How critical is the project success to the success of the organization?
Failure Risk What is the risk of failure?
Complexity Risk
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