Board Minutes 2004-05-05

West Campus Point Homeowners Association Minutes of the Board of Directors Meeting May 5, 2004 1. Call to Order at 7:05 p.m. at Betsy Brenner’s Home, #926. Present were:

•

Board members: Betsy Brenner, Bruce Kendall, and Eric Dahl

•

Property Manager: Connie Burns.

•

Homeowner John Woolley

2. Minutes and Agenda 2.1. Prior Meeting Minutes. The minutes of the Board meeting on April 7, 2004,

were reviewed and approved. 2.2. Changes to the Agenda. The following items were added to the agenda:

2.2.1.Proposed revisions to the CC&Rs concerning capital improvements. 2.2.2.Ellwood Devereaux Open Space and Habitat Management Plan 2.2.3.Parking signs 3. Members Forum

No discussion. 4. Reports 4.1. Capital Improvements. Woolley wanted to clarify the way that depreciation is

figured on hardwood floors. Kendall explained that the ARB’s goal in setting capital improvement policies has been to strike a balance between current homeowners’ desires to realize the value of their investments vs. the goal of preserving lower prices for future owners. 4.1.1.Kendall reviewed the history of ARB decisions over the past 11 years. 4.1.1.1. 1993. A two-tier plan was put in place with some improvements being depreciated over 10 years and some over 27 years. 4.1.1.2. 1995. The two-tier plan was modified to include some improvements that do not depreciate; these non-depreciating improvements include hardwood floors, tile floors, a door into the study, and some other items. 4.1.1.3. 1998. The policy reverted to the 1993 plan with some caps on specific items. 4.1.1.4. 2001. The policy reverted to the 1995 plan. The ARB subsequently delegated this issue to the CC&R committee. There have been no changes to the policy since 2001.

Page 1 of 3

WCP HOA Board Meeting Minutes

May 5, 2004

4.1.2.Kendall said he will write a letter to the ARB reaffirming that the 1995 policy is still in place until the revisions to the CC&Rs are complete. 4.2. Financial Reports

The monthly financial reports were presented, reviewed, and accepted by the Board with no discussion. 4.3. CC&R Revisions

4.3.1.Domestic Partners 4.3.1.1. The Board reviewed a draft of proposed changes prepared by James Smith of Grokenberger, Smith & Courtney Attorneys at Law. A number of required changes were noted and the Board agreed to send the draft back to Smith for corrections. A walk-around was conducted on April 28. Burns said she will get estimates for dealing with the diseased eucalyptus trees. 4.3.1.2. Burns will write a draft of a cover letter and, once it is approved by the Board, will send it along with the proposed changes to the homeowners with a ballot. 4.3.2.Other Changes 4.3.2.1. Dahl will OCR-scan the existing CC&R document and convert it to a Microsoft Word file so the changes can be seen in the context of the document. 4.3.2.2. Burns will ask the CC&R committee to create the Word version of the CC&Rs highlighting the changes and a tabular version summarizing the changes. 4.3.2.3.Burns reported she has requested two quotes for making the official revisions to the CC&Rs and will get one more. 4.4. Landscape

A walk-around was conducted on April 28. Burns said she will get estimates for dealing with the diseased eucalyptus trees. 4.5. Leak Mitigation

Burns reported that Sara Cline spoke to George Pernsteiner, Vice Chancellor of Administrative Services, who agreed to put leak mitigation “back on his radar screen.” 4.6. Long-Term Planning

No report was made. 4.7. Management.

4.7.1.The board approved the cost of $250.00 to pump out and remove the debris from the sewer pump pit.

Page 2 of 3

WCP HOA Board Meeting Minutes

May 5, 2004

4.7.2.Burns reported: 4.7.2.1. Several raised spots in the sidewalks will be inspected. 4.7.2.2. Damaged lattice on a unit will be fixed this week 4.7.2.3. The Goleta Water District reported that our signage concerning reclaimed water is now in compliance. 4.7.2.4.At our next meeting she will present bids for resurfacing the roads and driveways. 5. Old Business 5.1. No Parking Signs

5.1.1.The Board authorized Burns to install a new “no parking” sign in the lot next to Unit #911 which has been frequently used by non-residents. 5.1.2.Dahl agreed to draft a letter and a postcard to poll homeowners on the topic of whether no parking signs should be installed in each of the cluster driveways. In the December 2003 homeowners’ meeting, a vote was passed to install no parking signs. The rationale for the signs is that the driveway areas around the median are designated as a fire lane so emergency vehicles can get in and park in an emergency. Ken Pasternak has said that we need the signs in place in order to enforce the new restrictions on parking in the circles in the proposed CC&R's. However the Board has questioned whether the vote actually represents the will of the majority of the homeowners as the vote was taken towards the end of the meeting when few homeowners were present and many homeowners have pointed out that existing signs are ignored and more signs are unlikely to reduce parking in unauthorized locations. 5.2. Gateway Tiles

The Board will conduct a walk-around inspection of the gateway tiles of all the units in the first or second week of June to evaluate the extent of repairs required due to damaged tiles. 6. Ellwood Devereaux Open Space and Habitat Management Plan

Comments on the plan are due by May 24. Kendall will meet with Jim Powell to draft a response that expresses the concerns of the Board and homeowners. 7. Next Meeting. The next meeting will be Wednesday, June 2, at the home of Eric

Dahl, Unit 964. 8. Adjournment. The meeting adjourned at 9:20 p.m.

These minutes presented in draft until approved at the next Board meeting

Page 3 of 3