Board Minutes 2004-11-03

West Campus Point Homeowners Association Minutes of the Board of Directors Meeting November 3, 2004 1. Call to Order at 7:20 p.m. at Bruce Kendall’s home, #946. Present were:

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Board members: Betsy Brenner, Bruce Kendall

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Property Manager: Connie Burns.

2. Minutes and Agenda 2.1. Prior Meeting Minutes. The minutes of the Board meeting on October 14,

2004, were reviewed and approved. 2.2. Changes to the Agenda. The Agenda was reviewed and approved without

changes. 3. Members Forum •

A homeowner’s problem with termites was discussed. A possible factor in the problem was wood softened when sprinklers hit the house. Homeowner’s are requested to report to Town and Country any sprinklers that are aimed at the houses.

4. Reports 4.1. Financial Reports •

Budgets for October were reviewed and approved without comment.

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The annual budget for 2005 was reviewed and approved. The 2005 budget includes a 1% increase in the dues to $370 per month. The increase in the monthly dues is largely due to the increased cost of insurance.

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The annual review of the WCP HOA finances, as required by law, will be done by Michael Gartzke at a cost of $1100.

4.2. Landscape •

The New Zealand Christmas trees are being trimmed.

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A proposal for treating the Eucalyptus trees was received from Bill Spiewak, a Consulting Arborist. The proposal was referred to the Landscape Committee and will be considered at a future meeting.

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Extra landscaping work by Plowboy was approved. In addition, the annual cleanup was approved with a cap of $3000 for the cleanup work and up to $300 for the cost of an extra Dumpster.

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Repairs will be made to the irrigation systems.

4.3. Maintenance

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WCP HOA Board Meeting Minutes

November 3, 2004

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Parking signs have been delivered and installed. The parking sign at the entrance to our property will be located on the right side of the entrance, replacing the old entrance sign.

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Gateway tiles. Burns will get a quote for replacing damaged gateway tiles from Doug Watt.

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Solar heating. Mac Solar is performing its usual inspection sweep this month.

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Pool Door. A specialist needs to be found to replace or modify the pool doors, so that they can be opened from the inside without a key, although a key will still be required to enter the pool area.

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Deck down spouts. Town and Country will inspect and clear all deck down spouts.

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Mailbox replacement. A replacement mailbox has been ordered for the 930s.

4.4. Document Revisions. The CC&Rs Committee has worked through the last of

WCP's six project documents. The Committee anticipates giving a report to the Board in the first quarter of 2005. The Committee will be asked to give a report at the annual meeting the members in December. 4.5. Leak Mitigation. We are still waiting for a response from the university. 4.6. Long term planning Committee. No report. 5. Old Business 5.1. No news on Capital Improvements. 5.2. Insurance. The new level of insurance coverage will begin in January 2005.

The new level of coverage, as reported in the October minutes, will increase the replacement value to $120/ft2 ($150/ft2 with the safeguard) and keep the deductible at $1,000. The premium for this policy is $48,600, an increase of $12,750. This is equivalent to an increase of $16.35 per month per unit. 6. New Business. No new business was discussed. 7. Next Meeting. The Annual Meeting will at 2:00 pm on be Sunday, December 5, at

the Cliff House. Parking stickers will be handed out in the parking area. Regular parking stickers are not valid and all cars must have the special parking stickers for the Cliff House area. 8. Adjournment. The meeting adjourned at 8:58 p.m.

These minutes presented in draft until approved at the next Board meeting

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