Board Minutes 2004-06-02

West Campus Point Homeowners Association Minutes of the Board of Directors Meeting June 2, 2004 1. Call to Order at 7:10 p.m. at Eric Dahl’s home, #964. Present were:

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Board members: Betsy Brenner, Bruce Kendall, and Eric Dahl

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Property Manager: Connie Burns.

2. Minutes and Agenda 2.1. Prior Meeting Minutes. The minutes of the Board meeting on May 5, 2004,

were reviewed and approved. 2.2. Changes to the Agenda. The following items were added to the agenda: •

Website (Old business)

3. Members Forum 3.1. Parking signs. Ken Pasternak called a few days before the meeting to ask that

parking signs be added to the agenda. 4. Reports 4.1. Financial Reports were reviewed and approved with the following comments.

4.1.1.Reserves. No significant expenses so far this year were paid out from the reserve funds. Burns believes that we do not need to conduct another reserve study this year and that our current plans can hold for another year. 4.1.2.Budget comparison cash flow. Our YTD total expenses are approximately $17,000 below YTD budgeted total expenses. 4.2. Landscape •

Weed Spraying was completed in June. Burns presented a report from Plowboy Landscapes on items discussed at the last walk-around. The Board has allocated $200.00 per month to be used for small projects such as replacing missing plants. Items will be chosen from the Plowboy list to match this allotment.

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Diseased Eucalyptus Trees. Jane Woolley submitted a report to the Board via e-mail on the diseased eucalyptus trees. We have asked Ken for a estimate for removal and replacement. Will ask him for an estimate for treating the trees. The Board agreed to establish a long term plan. The Landscape committee recommended the establishment of a “Tree Committee.” The Board accepted this recommendation and will ask the Landscape Committee to establish one. Board will conduct a walk-around. In the next regular mailing we will invite homeowners to nominate diseased trees for treatment or removal. We will then mark the nominated trees and provide homeowners with time to comment. Page 1 of 3

WCP HOA Board Meeting Minutes

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June 2, 2004

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Gardening strips. All but 10 homeowners have responded. Grounds keeping crew will take care of the gardening strips of the homeowners who have not responded.

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Monthly site inspection from Plowboy was reviewed. There were no comments. Long Term Planning. No member of the Long Term Planning committee was in attendance and no report was presented.

5. Old Business 5.1. Covenants, Conditions and Restrictions (CC&Rs)..

5.1.1.Domestic partner amendment. Kendall spoke to Jim Smith, the lawyer who drafted the revisions, about a number of errors, which Smith subsequently corrected. The corrected draft was sent to Linda Toumey for her to send to the UCSB Regents for their approval. 5.1.2.Providing document copies to homeowners. The Board will make photocopies of the CC&Rs and other relevant documents available to homeowners as requested. 5.1.3.Burns presented an information packet and a bid from Beth Grimm P.L.C. describing her Amendment/Restatement of Documents services. Burns will obtain two more bids from other legal specialists. 5.2. Leak Mitigation

5.2.1.Kendall reported that Sara Cline will meet tomorrow with George Pernsteiner, Vice Chancellor of Administrative Services, and Harry Nelson. 5.3. Repairs

5.3.1.Asphalt repair and resurfacing. The Board reviewed two bids and selected one from GPM Sealrite, Inc. for $10,375.00. The bid includes a second coat of sealant, which will extend the warranty on the sealant to three years and extend the wear of the material to five years. This should extend by two years the time the repair and resurfacing will need to be done again and forestall more extensive repair work scheduled for 2007. 5.3.2.Minor vandalism. Burns reported that there has been minor vandalism at the front entrance to the complex, including to the main entry sign for the complex and the recycled water sign. The Board agreed to ask any residents who see or have seen vandalism taking place to report the incident promptly to Burns. 5.4. Parking.

5.4.1.The Board discussed polling homeowners about strategies to enforce no parking in the common roadways. The options discussed included: •

Additional signage.

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Adopting a fine that can be levied on homeowners by the Homeowners Association of $25.00 per occurrence for violating any of the Page 2 of 3

WCP HOA Board Meeting Minutes

June 2, 2004

regulations in the association’s governing documents, including parking regulations. 5.4.2.The Board agreed that Burns should gather additional information about parking regulations and enforcement before polling homeowners. 5.4.3.The Board agreed to place the topic on the agenda for the next Board Meeting and invite interested homeowners to comment. 5.5. Capital Improvements. No report on Capital Improvements was presented. 5.6. Ellwood Devereaux Open Space and Habitat Management Plan. Kendall

met with Jim Proctor and Steve Giddings. He then wrote a letter summarizing the consensus of their opinions and sent to the university. 5.7. WCP HOA website.

5.7.1.Anita Guerrini and Harold Marcuse are searching for a server on which to host the website. 5.7.2.The Board agreed the website should include: •

Minutes of the Board Meetings

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Homeowners Manual

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Roster of WCP residents

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Calendar of community events

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Gallery of pictures submitted by residents

5.7.3.Eric Dahl will serve as the liaison between the Board and the webmaster. 6. New Business. No new business was discussed. 7. Next Meeting. The next meeting will be Thursday, July 29, at the home of Bruce

Kendall, Unit 946. 8. Adjournment. The meeting adjourned at 9:48 p.m.

These minutes were approved at the Board meeting on July 29, 2004.

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