Board Minutes 2004-03-03

West Campus Point Homeowners Association Minutes of the Board of Directors Meeting March 3, 2004 1. Call to Order at 7:10 p.m. at Betsy Brenner’s Home, #926. Present were:

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Board members: Betsy Brenner, Bruce Kendall, and Eric Dahl

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Property Manager: Connie Burns.

2. Minutes and Agenda 2.1. Prior Meeting Minutes. The minutes of the Board meeting on February 3,

2004, were reviewed and approved. 2.2. Changes to the Agenda. The following items were added to the agenda:

2.2.1.WCP website 2.2.2.Leak mitigation 3. Members Forum 3.1. No discussion 4. Reports 4.1. Financial Reports

4.1.1.Gas expense. Kendall questioned why the gas expense was double the usual monthly amount. Burns said the gas was for heating the pool. Burns will find out if the thermostat was turned up or the rates increased. Burns said that a lot of associations turn off the pool heat in December – February; some keep it off in March. Kendall suggested we present at the next annual homeowners meeting turning the pool heating off for the winter season as a possible cost saving measure. 4.1.2.Tax returns.. Burns will send in the tax returns that were prepared by CPA Michael Gartzke and signed by President Bruce Kendall. 4.1.3.Accountant’s Review Report for 2003. Burns presented the Board with the Accountant’s Review Report for 2003 prepared by Michael Gartzke, CPA,. 4.1.3.1.Burns will mail copies to all homeowners. 4.1.3.2.The report indicates that the reserves are funded by $30,000 more than budgeted for 2003. Burns pointed out that the reserves are still under funded in comparison to recommended levels, but they are higher than scheduled in the 2003budget. She will look into the matter and make a report at the next Board meeting.

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WCP HOA Board Meeting Minutes

March 3, 2004

4.2. Landscape •

Walk-around report. Burns presented a report from Plowboy Landscapes on items discussed at the last walk around the property. The board has allocated $200.00 per month to be used for small projects such as replacing missing plants. Items will be chosen from the Plowboy list to match this allotment.

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Coral Trees. Burns will obtain bids from arborists for trimming the coral trees. Last time it costs $5500.

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Eucalyptus. Some eucalyptus are dropping black spots; Ramone says the problem may be due to thrips and the affected trees may need spraying. Burns will look into the matter and make a recommendation at the next Board meeting

5. Old Business 5.1. Covenants, Conditions and Restrictions (CC&Rs)..

5.1.1.Burns presented the recommendations of CC&R committee. 5.1.2.A Board meeting to which homeowners will be invited was scheduled for March 15 to review the recommended changes. 5.2. Leak Mitigation

5.2.1.No members of the Leak Mitigation Committee attended the meeting and no report of their activities was presented. 5.2.2.Burns reported that leaks in two units have been fixed. Burns will arrange for roofer to look at three other units with leaks.. 5.2.3.Burns pointed out that it is the owner’s responsibility to maintain thresholds, so any leaks under doors must be repaired by the owner. 5.3. Management. Burns has 5 cluster coordinators signed up and will continue to

solicit the others. 5.4. Repairs

5.4.1. Burns presented a bid a from Raymond Arias to fix to fix crack in the stucco of a wall at a unit. If any dry rot is discovered during this work, a revised bid will be presented. 5.4.2.Several units have damage to the tiles around the front gates. Burns will contact Anita Guerini to find out which are the worst and need to be inspected by the Board. 5.5. Architectural Review Board. Kendall asked Tess Cruz and Leslie Brueckner

to serve on the ARB for another year. Both agreed to do so. 5.6. Reclaimed Water Signage. All the required signs have been purchased. They

cost $16 each. They will be installed within a week.

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WCP HOA Board Meeting Minutes

March 3, 2004

5.7. Watering

5.7.1.It was noted that Almost $2000 per month was spent in August and September on reclaimed water (for landscaping). 5.7.2.Burns will talk to landscape committee about the cost of watering. She will direct them to work with Plowboy to optimize usage. 6. New Business 6.1. WCP website. The possibility of establishing a WCP website was discussed. The

website would serve primarily as an archive of Board meeting minutes, CC&Rs, homeowner roster, and other community information. A resident high school student is interested in maintaining the site. The Board agreed to investigate where the site could be hosted. 7. Next Meeting. The next meeting will be Wednesday, April 7, at the home of Bruce

Kendall, Unit 946. 8. Adjournment. The meeting adjourned at 9:06 p.m.

These minutes presented in draft until approved at the next Board meeting

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