Board Minutes 2004-02-04

West Campus Point Homeowners Association Minutes of the Board of Directors Meeting February 4, 2004 1. Call to Order at 7:10 p.m. at Betsy Brenner’s Home, #926. Present were:

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Board members: Betsy Brenner, Bruce Kendall, and Eric Dahl

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Property Manager: Connie Burns.

2. Minutes and Agenda 2.1. Prior Meeting Minutes. The minutes of the Board meeting on January 22,

2004, were reviewed and approved. 2.2. Changes to the Agenda. None 3. Members Forum 3.1. Speeding. Some complaints have been received about cars speeding on the rim

road and endangering pedestrians, especially in the evening. Kendall recommended that Board remind all residents to drive more slowly and to take extra care in the evening. The Board concluded that at this time no further action is required. 3.2. Multi-year Financial Data. Dahl recommended that the Board review a

historical comparison of income and expenses to identify trends and anomalies. Burns agreed to provide the data to Dahl, who will prepare a summary report for the next Board meeting. 4. Reports 4.1. Budget – 2004. Kendall noted that the current budget for 2004 does not include

the anticipated expense of $14,900 for pool resurfacing. Burns agreed to add it to the budget. 4.2. Landscape. •

Threshold for Minor Expenses. Burns proposed that the Board approve a threshold of $200.00 per incident for replacing plantings as needed. Expenses less than this threshold would not need to be approved by the Board. Burns noted that the monthly budget for these expenses is $500.00, so if expenses for plantings were expected to exceed this amount in any month, the Board’s approval would be required. The Board accepted her proposal.

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Control of Risky Plantings and Weeds. Burns remarked that from time to time participants in the landscape walk-arounds notice weeds or risky plantings inside patios. (Risky plantings include such things as invasive vines or trees with large roots that could damage walls or paved areas.) They also sometimes notice weeds in the carport or fireplace strips that

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homeowners are responsible for maintaining. In these cases Burns recommended that the Board authorize her to ask the homeowners to fix the problem. The Board accepted her recommendation. •

Weeds in Public Areas. Burns remarked that from time to time some homeowners have expressed concern about the use of herbicides to control weeds in the public areas near their units. The Board authorized Burns to: •

Ask the Landscape Committee to review the list of authorized landscaping chemicals and report to the Board if they recommended any changes to the items on the list. (A copy of this list can be obtained from Jon Cruz or other members of the committee.)

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Provide sufficient notice of upcoming applications of herbicides so that homeowners can remove the weeds from the public areas close to their units if they want, thereby eliminating the need to use herbicides in those areas.

4.3. Long Term Planning—Solar. Kendall reported that he sent a proposal to the

Long Term Planning committee to do a cost-benefit analysis of the complex’s solar energy systems. As of the date of the Board meeting, the committee had not met to discuss this issue 5. Old Business 5.1. Covenants, Conditions and Restrictions (CC&Rs). No report was

presented because Gail Humphreys did not attend the Board meeting. 5.2. Leak Mitigation. Kendall reported that no progress has been made on the issue

of leak mitigation. 5.3. Carport Trellises. Burns reported that the three units with carport lattices in

need of repair have been fixed. If the homeowners notice any spots that need more work, they should notify her. 5.4. Reclaimed Water. •

Additional Signage. Section 6.2 of the Reclaimed Water User Manual provided by the Goleta Water District to the Homeowners Association states: “Signs shall be provided to inform the public that reclaimed water is being stored or used.” The Board decided that this statement gives the Goleta Water District the authority to specify the number and placement of recycled water signs on our property and therefore will cooperate with the District’s demand that we erect prominent white-on-purple sign next to each pathway entering our central green space. The Board agreed on a sign format after reviewing a range of options and authorized Burns to make the arrangements to have them installed.

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Costs. Kendall reported that UCSB is willing to let us negotiate with the Goleta Water District to see if we can obtain the University’s rate for reclaimed water; however, the University will not play an active role in the negotiations. Before we can initiate any negotiations, we need to collate our usage figures, which is a big job. The Board agreed that before we take any Page 2 of 4

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action, we need to review the agreement that the University has with the Goleta Water District to determine if the University’s rates are guaranteed and, if so, for how long. The User Agreement that the Homeowners Association signed in 1997 states that after an initial five-year period, “reclaimed water shall be charged to the User at the actual cost of service reclaimed water rate established by the [Goleta Water District] Board of Directors from time to time….” The Board interpreted this statement to mean that we have no alternative to paying the rate set by the District unless we can persuade the District to give us the rate paid by USCB. 5.5. Maintenance Items. The following maintenance issues were discussed and

approved by the Board. •

Patio Wall Crack. Burns reports that one unit has a crack in the juncture between the wall surrounding the corner patio and the building. It has been determined that the Homeowners Association is responsible for repairing the crack because it appears to have been caused by poor prior landscape maintenance. The owners of the unit had installed ceramic tiles around the base of the wall (which have since been removed) that may have prevented adequate drainage, thereby damaging the internal structure of the wall. If such damage is discovered while the crack is being repaired, the homeowner will be notified and assessed the cost of fixing the damage.

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Jacuzzi Shed. Brenner reported that the cans of old paint and other clutter in the shed next to the one-time jacuzzi that is now a planter will be removed.

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Protective Light post Rings. Some walkway light posts in high traffic areas are subject to frequent breakage. In an attempt to solve this problem, some experimental 3-inch cement rings have been installed around the base of some of these light posts. If the rings are proven to provide adequate protection, they will be installed on the remaining at-risk walkway light posts.

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Damaged Front Gate Tiles. A number of units have cracks or other damage to some of the tiles around the front gate. Kendall reported that Anita Guerrini estimates that replacing these tiles will cost approximately $600.00 per unit and that there are three or four units in the worst condition that should get prompt attention. The Board considered and rejected a proposal to buy and stockpile sufficient tiles to ensure that all future repairs have the same “look.” The Board decided that doing so would require too large an initial outlay and that it should be possible to purchase compatible tiles as the need arises in the future.

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Carport Lattice Repairs. Burns reported that the carport lattices on three units need to be repaired and presented a Job Proposal from Randy Kordes, the Town and Country Maintenance Supervisor with a cost estimate not to exceed $850 for one of the units. Since the amount of damage varies among the three lattices. The Board will look at the lattices to determine the amount of repairs needed. Page 3 of 4

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6. New Business 6.1. Architectural Review Board. Kendall said that he will check if the current

homeowner members wish to continue serving on the ARB, which is composed of two homeowners and three UCSB representatives. 6.2. Rim Road Parking. Burns reported that UCSB police had issued a parking

ticket to a car parked on the side of the rim road around our complex. The Board discussed and rejected the proposal of installing No Parking signs on the rim road. 7. Next Meeting. The next meeting will be Wednesday, March 3, at the home of Eric

Dahl, Unit 964. 8. Adjournment. The meeting adjourned at 9:33 p.m.

These minutes presented in draft until approved at the next Board meeting

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