Bago Project Charter

Project Charter A. General Information

Project Title:

“Facilitating Culiat High School students in learning MS Word, Adobe Photoshop and Windows Movie Maker”

Brief Project Description:

Special computer laboratory sessions with Culiat High School Junior students for their basic learning of MS Word, Adobe Photoshop, and Windows Movie Maker

Prepared By:

Izrael Zenar C. Bautista/Gerald Allan T. Perez

Date:

October 19, 2009

Version:

4.0

B. Project Objective: Explain the specific objectives of the project. For example: What value does this project add to the organization? How does this project align with the strategic priorities of the organization? What results are expected? What are the deliverables? What benefits will be realized? What problems will be resolved?

The project aims: 1. To establish in every participant a basic knowledge of how, when and why to use such programs as MS Word, Adobe Photoshop , and Movie Maker, that will be practicable in their studies and future endeavors as students or as participants of related fields(e.g. contests, etc.) 2. To make the lessons more effective by having advance lessons in MS Word(a major part of their curriculum) be covered in a hands-on manner, by assisting the teacher 3. To introduce to the students and to familiarize them with the basic Adobe photoshop usage and features that will serve as their foundations for future trainings should the school need representatives in Photoshop-related contests

C. Assumptions List and describe the assumptions made in the decision to charter this project. Please note that all assumptions must be validated to ensure that the project stays on schedule and on budget. 1. The number of students and facilities (computers with MS word/Adobe Photoshop/Movie maker) is in the ratio 1:1. 2. The lesson plan to be used is the one approved by the sponsor.

3. It is assumed that the students already know the basic operations in computer(i.e. turning it on /off) 4. The topics will strictly be in accordance to the approved lesson plan

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Project Charter 5. In case of computer breakdown, the computer teacher assigned will fix it (The other computer teacher

D. Project Scope Describe the scope of the project. The project scope establishes the boundaries of the project. It identifies the limits of the project and defines the deliverables.

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The duration of the project is from November to March

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It is expected that every week, at least once, the group will be there to facilitate

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Evaluating measures like the practical exams in Adobe Photoshop(APS) and Movie Maker(MM) will be prepared and executed by the group

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The team will handle the 4 classes with the following schedule: >12:30 – 1:10 – III Garnet >1:10- 1:50 – III Carnelian >4:30 – 5:10 – III Sapphire >5:10 – 5:50 - III Ruby

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Computers without Photoshop and Movie Maker will be installed with Trial Version only of Adobe Photoshop

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Documentation of effort (pictures and videos of sessions)

List any requirements that are specifically excluded from the scope. -

There will be no extension in the duration

E. Project Milestones List the major milestones and deliverables of the project. . Milestones

Deliverables

Finalize schedule, duration,sponsor Charter and sponsor interview and venue Checking, repairing, installing trial Adobe photoshop installers software at the computers Start of project

Project_Charter.doc rev. 4/4/2008

Date

August 20 October 19-23 November 16 Page 2 of 6

Project Charter Exam 1(practical and written)

Exam papers

Exam 2(practical and written)

Exam papers

January 11, 2010 February 22, 2010

F. Impact Statement List the impact this project may have on existing systems or units. . Potential Impact Systems / Units Impacted

Computer class may be affected

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Class (computer class)

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Project Charter

G. Roles and Responsibilities Describe the roles and responsibilities of project team members followed by the names and contact information for those filling the roles. The table below gives some generic descriptions. Modify, overwrite, and add to these examples to accurately describe the roles and responsibilities for this project. Sponsor: Provides overall direction on the project. Responsibilities include: approve the project charter and plan; secure resources for the project; confirm the project’s goals and objectives; keep abreast of major project activities; make decisions on escalated issues; and assist in the resolution of roadblocks. Name Email / Phone

Victoria B. Mangosong

453-7812

Project Manager: Leads in the planning and development of the project; manages the project to scope. Responsibilities include: develop the project plan; identify project deliverables; identify risks and develop risk management plan; direct the project resources (team members); scope control and change management; oversee quality assurance of the project management process; maintain all documentation including the project plan; report and forecast project status; resolve conflicts within the project or between cross-functional teams; ensure that the project’s product meets the business objectives; and communicate project status to stakeholders. Name Email / Phone

Izrael Zenar C. Bautista Gerald Perez

[email protected]/09064225681 09162164030/[email protected]

Team Member: Works toward the deliverables of the project. Responsibilities include: understand the work to be completed; complete research, data gathering, analysis, and documentation as outlined in the project plan; inform the project manager of issues, scope changes, and risk and quality concerns; proactively communicate status; and manage expectations. Name Email / Phone

Customer: The person or department requesting the deliverable. Responsibilities include: partner with the sponsor or project manager to create the Project Charter; partner with the project manager to manage the project including the timeline, work plan, testing, resources, training, and documentation of procedures; work with the project team to identify the technical approach to be used and the deliverables to be furnished at the completion of the project; provide a clear definition of the business objective; sign-off on project deliverables; take ownership of the developed process and software. Name Email / Phone

Rowena A. Arcega

[email protected]

Subject Matter Expert: Provides expertise on a specific subject. Responsibilities include: maintain upto-date experience and knowledge on the subject matter; and provide advice on what is critical to the performance of a project task and what is nice-to-know. Name Email / Phone

James Wyson

Project_Charter.doc rev. 4/4/2008

[email protected]

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Project Charter H. Resources Identify the initial funding, personnel, and other resources committed to this project by the project sponsor. Resource

Constraints

Project Budget

1000.00Php

20 Computers Lecture/course materials Videocamera & Digital Camera

Some are not working (2 units)

I. Project Risks Identify the high-level project risks and the strategies to mitigate them. Risk

Students might not come Lack of computers Schedule conflicts

Mitigation Strategy

Make the class ‘alive’ and exciting Group students Change schedule / make up classes

J. Success Measurements Identify metric and target you are trying to achieve as a result of this project. For example, overall cost savings of $50K or reduce processing time by 25 percent.

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To increase the speed of learning (contains 5 main topics) by at least 25% Increased knowledge and mastery of MS word by increasing Exam score from 70 – 80 % to 90 – 100%. Score of at least 80% in practical and written exams in Adobe Photoshop and Movie maker

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Project Charter

K. Signatures The signatures of the people below document approval of the formal Project Charter. The project manager is empowered by this charter to proceed with the project as outlined in the charter.

Customer: Name

Signature

Date

Signature

Date

Signature

Date

Project Sponsors: Name

Project Manager: Name

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