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PROJECT EXECUTION & ASSURANCE PLAN (CO-ORDINATION) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM
SECTION: A-3.4 6838-01-09-41-0004 Rev. 0 Page 1 of 4
PROJECT EXECUTION & ASSURANCE PLAN (CO-ORDINATION) UNDERGROUND CIVIL WORKS PROJECT :
STRATEGIC STORAGE OF CRUDE OIL
OWNER
:
INDIAN STRATEGIC PETROLEUM RESERVES LTD.
PMC
:
ENGINEERS INDIA LTD.
JOB NO.
:
6838
0 Rev. No
10.04.2007 Date
Format No. EIL-1641-1924 Rev.1
ISSUED FOR BIDS
NA
Purpose
Prepared by
AA Checked by
SM Approved by
Copyright EIL – All rights reserved
PROJECT EXECUTION & ASSURANCE PLAN (CO-ORDINATION) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM
1.0
2.0
SECTION: A-3.4 6838-01-09-41-0004 Rev. 0 Page 2 of 4
PURPOSE 1.1
This procedure has been prepared with the objective of defining systematic and orderly administrative relationship among the related parties for the Strategic Storage of Crude Oil Project, Visakhapatnam.
1.2
This procedure stipulates execution of administrative relationship amongst the various parties.
1.3
This procedure may be modified by mutual agreement among the parties concerned to cater to changed requirements or for the convenience of the various parties.
SCOPE This document contains the detailed procedure for the following:
3.0
Address of parties involved Communications and general correspondence Coordination meetings Deliverables and approvals Documentation
ADDRESS OF PARTIES AND THEIR REPRESENTATIVES Address of parties and their representatives involved with the PROJECT are to be as follows: 3.1
OWNER 1.
Home Office Address Indian Strategic Petroleum Reserves Ltd. 424-425 World Trade Centre, Babar Road, New Delhi – 110001 Representative Name & Designation E-mail Facsimile number (FAX) Telephone Number
To be informed
2.
Administrative Office Address (if any)
N/A
3.
Owner Site Office Address
To be informed
Representative’s Name & Designation E-mail Facsimile number(FAX) Telephone Number
To be informed
Format No. EIL-1641-1924 Rev.1
-do-do-do-
-do-do-do-
Copyright EIL – All rights reserved
PROJECT EXECUTION & ASSURANCE PLAN (CO-ORDINATION) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM
3.2
6838-01-09-41-0004 Rev. 0 Page 3 of 4
PMC 1.
3.3
SECTION: A-3.4
Home Office Address Engineers India Ltd. 1-Bhikaiji Cama Place New Delhi-110066 Project Manager’s Name Project Manager’s Phone Project Manager’s Fax Project Manager’s e-mail Project Coordinator
To be informed -do-do-doTo be informed
2.
Regional Office address
To be informed (if applicable)
3.
Site Office address (PMC)To be informed Resident Construction Manager (RCM) Name -doAddress -doTelephone No. -doTelefax No. -doE-mail -do-
CONTRACTOR Home Office Address Representative’s Name & Designation E-mail Facsimile No. Telephone No.
4.0
COMMUNICATION AND GENERAL CORRESPONDENCE i)
Project Manager of PMC is the sole contact with Owner as well other parties for all activities of the Project. Therefore all correspondence between EIL and Owner/other parties shall be directly done with/by Project Manager or by his authorized representative(s). With parties, namely vendors and contractors, the correspondence is done by others under intimation to Project Manager as per functional responsibilities. However, depending upon the exigencies of the situation, Project Manager can directly correspond with these outside parties also. Copies of the relevant correspondence shall be appropriately marked to the concerned parties as applicable.
ii)
For signatory for communication, Project Manager would authorize the Project Co-ordinator to sign the letters. Project Manager will correspond for important issues to contract, schedules etc. as deemed necessary.
Format No. EIL-1641-1924 Rev.1
Copyright EIL – All rights reserved
PROJECT EXECUTION & ASSURANCE PLAN (CO-ORDINATION) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM
iii)
SECTION: A-3.4 6838-01-09-41-0004 Rev. 0 Page 4 of 4
Contractor shall submit for Owner’s/PMC review/approval, in kick off meeting a procedure for coordination and communication between the Contractor and the Owner/PMC to ensure a proper flow of information. Such a procedure shall define Project organization: -
Contractor organization chart with Owner interfaces Work locations
Communication: -
Abbreviations Owner/PMC contractor representatives Owner/PMC and contractor addresses Correspondence with others Transmittal notes Means of transmission Document distribution chart identifying nature of documents, originators and addresses, number of copies required. Tracking, scheduling and management of documents methodology.
The Contractor will inform Owner about the system or software proposed for document management. However the system should be such so as to be compatible with OWNER/PMC system for smooth flow of communication. 5.0
PROJECT COORDINATION MEETINGS PMC or Owner may take lead to organize the Project Coordination and/or progress review meeting between OWENR/PMC and Contractor for the purpose of the smooth project execution. Agenda, place and time of the meetings shall be communicated in advance and agreed to between the parties. A3.5 may be referred to in this respect.
6.0
DRAWING/DOCUMENTS TO BE REVIEWED BY OWNER/PMC Contractor shall prepare and submit Drawings/documents for review/approval by OWNER/PMC and the details of the same are brought out under section A-4 titled DOCUMENTS.
Format No. EIL-1641-1924 Rev.1
Copyright EIL – All rights reserved
SECTION: A-3.4 6838-01-09-41-0004 Rev. 0 Page 1 of 4
PROJECT EXECUTION & ASSURANCE PLAN (CO-ORDINATION) UNDERGROUND CIVIL WORKS PROJECT :
STRATEGIC STORAGE OF CRUDE OIL
OWNER
:
INDIAN STRATEGIC PETROLEUM RESERVES LTD.
PMC
:
ENGINEERS INDIA LTD.
JOB NO.
:
6838
0 Rev. No
10.04.2007 Date
Format No. EIL-1641-1924 Rev.1
ISSUED FOR BIDS
NA
Purpose
Prepared by
AA Checked by
SM Approved by
Copyright EIL – All rights reserved
PROJECT EXECUTION & ASSURANCE PLAN (CO-ORDINATION) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM
1.0
2.0
SECTION: A-3.4 6838-01-09-41-0004 Rev. 0 Page 2 of 4
PURPOSE 1.1
This procedure has been prepared with the objective of defining systematic and orderly administrative relationship among the related parties for the Strategic Storage of Crude Oil Project, Visakhapatnam.
1.2
This procedure stipulates execution of administrative relationship amongst the various parties.
1.3
This procedure may be modified by mutual agreement among the parties concerned to cater to changed requirements or for the convenience of the various parties.
SCOPE This document contains the detailed procedure for the following:
3.0
Address of parties involved Communications and general correspondence Coordination meetings Deliverables and approvals Documentation
ADDRESS OF PARTIES AND THEIR REPRESENTATIVES Address of parties and their representatives involved with the PROJECT are to be as follows: 3.1
OWNER 1.
Home Office Address Indian Strategic Petroleum Reserves Ltd. 424-425 World Trade Centre, Babar Road, New Delhi – 110001 Representative Name & Designation E-mail Facsimile number (FAX) Telephone Number
To be informed
2.
Administrative Office Address (if any)
N/A
3.
Owner Site Office Address
To be informed
Representative’s Name & Designation E-mail Facsimile number(FAX) Telephone Number
To be informed
Format No. EIL-1641-1924 Rev.1
-do-do-do-
-do-do-do-
Copyright EIL – All rights reserved
PROJECT EXECUTION & ASSURANCE PLAN (CO-ORDINATION) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM
3.2
6838-01-09-41-0004 Rev. 0 Page 3 of 4
PMC 1.
3.3
SECTION: A-3.4
Home Office Address Engineers India Ltd. 1-Bhikaiji Cama Place New Delhi-110066 Project Manager’s Name Project Manager’s Phone Project Manager’s Fax Project Manager’s e-mail Project Coordinator
To be informed -do-do-doTo be informed
2.
Regional Office address
To be informed (if applicable)
3.
Site Office address (PMC)To be informed Resident Construction Manager (RCM) Name -doAddress -doTelephone No. -doTelefax No. -doE-mail -do-
CONTRACTOR Home Office Address Representative’s Name & Designation E-mail Facsimile No. Telephone No.
4.0
COMMUNICATION AND GENERAL CORRESPONDENCE i)
Project Manager of PMC is the sole contact with Owner as well other parties for all activities of the Project. Therefore all correspondence between EIL and Owner/other parties shall be directly done with/by Project Manager or by his authorized representative(s). With parties, namely vendors and contractors, the correspondence is done by others under intimation to Project Manager as per functional responsibilities. However, depending upon the exigencies of the situation, Project Manager can directly correspond with these outside parties also. Copies of the relevant correspondence shall be appropriately marked to the concerned parties as applicable.
ii)
For signatory for communication, Project Manager would authorize the Project Co-ordinator to sign the letters. Project Manager will correspond for important issues to contract, schedules etc. as deemed necessary.
Format No. EIL-1641-1924 Rev.1
Copyright EIL – All rights reserved
PROJECT EXECUTION & ASSURANCE PLAN (CO-ORDINATION) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM
iii)
SECTION: A-3.4 6838-01-09-41-0004 Rev. 0 Page 4 of 4
Contractor shall submit for Owner’s/PMC review/approval, in kick off meeting a procedure for coordination and communication between the Contractor and the Owner/PMC to ensure a proper flow of information. Such a procedure shall define Project organization: -
Contractor organization chart with Owner interfaces Work locations
Communication: -
Abbreviations Owner/PMC contractor representatives Owner/PMC and contractor addresses Correspondence with others Transmittal notes Means of transmission Document distribution chart identifying nature of documents, originators and addresses, number of copies required. Tracking, scheduling and management of documents methodology.
The Contractor will inform Owner about the system or software proposed for document management. However the system should be such so as to be compatible with OWNER/PMC system for smooth flow of communication. 5.0
PROJECT COORDINATION MEETINGS PMC or Owner may take lead to organize the Project Coordination and/or progress review meeting between OWENR/PMC and Contractor for the purpose of the smooth project execution. Agenda, place and time of the meetings shall be communicated in advance and agreed to between the parties. A3.5 may be referred to in this respect.
6.0
DRAWING/DOCUMENTS TO BE REVIEWED BY OWNER/PMC Contractor shall prepare and submit Drawings/documents for review/approval by OWNER/PMC and the details of the same are brought out under section A-4 titled DOCUMENTS.
Format No. EIL-1641-1924 Rev.1
Copyright EIL – All rights reserved
