A-3

PROJECT EXECUTION & ASSURANCE PLAN (QUALITY ASSURANCE SYSTEM) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM

SECTION: A-3.14 6838-01-19-40-0003 Rev. 0 Page 1 of 9

PROJECT EXECUTION & ASSURANCE PLAN (QUALITY ASSURANCE SYSTEM) UNDERGROUND CIVIL WORKS

PROJECT :

STRATEGIC STORAGE OF CRUDE OIL

OWNER

:

INDIAN STRATEGIC PETROLEUM RESERVES LTD.

PMC

:

ENGINEERS INDIA LTD.

JOB NO.

:

6838

0

26.04.2007

ISSUED FOR BIDS

AS

DA

MPJ

Rev. No

Date

Purpose

Prepared by

Checked by

Approved by

Format No. EIL-1641-1924 Rev.1

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PROJECT EXECUTION & ASSURANCE PLAN (QUALITY ASSURANCE SYSTEM) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM

SECTION: A-3.14 6838-01-19-40-0003 Rev. 0 Page 2 of 9

TABLE OF CONTENTS _________________________________________________________________________ CLAUSE NO. TITLE PAGE NO. _________________________________________________________________________ 1.0

SCOPE

4

2.0

RESPONSIBILITY

4

3.0

METHODOLOGY

4.0

3.1

PROCUREMENT OF MATERIALS REQUIRED FOR THE CONSTRUCTION WORKS

4

3.2

EXECUTION OF WORKS

4

3.3

QA/ QC AUDITS

6

DOCUMENTATION AND RECORDS

6

ANNEXURES:

I

Indicative Inspection & Test Plan (ITP) for concrete works

8

II

Indicative Format for testing of concrete cubes

9

ATTACHMENTS EIL Specification 6-0000-0001 Rev 1

Format No. EIL-1641-1924 Rev.1

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PROJECT EXECUTION & ASSURANCE PLAN (QUALITY ASSURANCE SYSTEM) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM

SECTION: A-3.14 6838-01-19-40-0003 Rev. 0 Page 3 of 9

Abbreviations: ITP

:

Inspection & Test Plan

PMC

:

Project Management Consultant

QA/QC

:

Quality Assurance/ Quality Control

Format No. EIL-1641-1924 Rev.1

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PROJECT EXECUTION & ASSURANCE PLAN (QUALITY ASSURANCE SYSTEM) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM

1.0

SECTION: A-3.14 6838-01-19-40-0003 Rev. 0 Page 4 of 9

SCOPE This document shall be applicable to all construction works to be executed by the contractor.

2.0

RESPONSIBILITY It is contractor’s prime responsibility to arrange/produce the product conforming to contract specifications and inspect all equipment, materials and works at various stages of execution as per the approved QA Plans. In addition, they have to coordinate all efforts in this regard directly with the Owner/ PMC and other involved agencies to give adequate confidence that the activities are performed as per agreed ITPs and necessary documentation is available. Verification by Owner/PMC or his representative at any stage shall not relieve the contractor of his responsibility towards quality of the product. The contractor shall comply with all statutory rules & regulations in force during execution of work and interface with such authorities as required. The Quality Assurance System requirements are specified in the EIL Specification 6-00000001 Rev 1 which is attached. These are also to be met by the CONTRACTOR.

3.0

METHODOLOGY The management of construction quality control is divided into the following categories:(1) (2) (3)

3.1

Procurement of materials required for the construction work. Execution of work QA/QC Audits

PROCUREMENT OF MATERIALS REQUIRED FOR THE CONSTRUCTION WORK The contractor shall develop list(s) defining the items to be procured along with proposed Vendors for approval of the Owner/PMC. The vendor list shall be in line with the contract document. In case, no vendor list exists in the contract for a particular item, the contractor shall propose a list of Vendors to Owner/PMC. Contractor has to satisfy himself with the capability of the vendor to deliver the product in time with quality before proposing him as a prospective vendor. The contractor shall submit the QA/QC plans for all major items and carry out their procurement in line with the approved plans. Contractor can either provide his own adequate qualified staff for inspection or employ a separate third-party inspection agency with prior approval to carry out these functions. Involvement of Owner/ PMC in the quality control plan, if required, shall be defined during approval of the same.

3.2

EXECUTION OF WORK (i)

The QA plans for execution shall be developed by the contractor. Owner/ PMC’s approval for the same shall be taken well before start of the work. The final Inspection & Test Plans (ITPs) and formats, based on the indicative ITP and Format enclosed with this document (refer sh. 8 & 9 of 9 respectively), shall be developed by the contractor as per contract specifications for approval by Owner/ PMC. For the activities which are identified as Witness or Hold Point, specific inspection call shall be raised by the contractor with Owner/ PMC in the requisite format well in advance.

Format No. EIL-1641-1924 Rev.1

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PROJECT EXECUTION & ASSURANCE PLAN (QUALITY ASSURANCE SYSTEM) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM

SECTION: A-3.14 6838-01-19-40-0003 Rev. 0 Page 5 of 9

The indicative ITP and Format enclosed are for guidance to the contractor and do not cover the entire activities to be performed during execution of works under the scope of contract. The contractor shall develop Inspection & Test Plans and Formats for all the activities and submit the same to Owner/ PMC for approval, before actually undertaking such activities. The contractor shall be completely responsible for management of approved quality plans and Owner/PMC involvement will be only of Surveillance in nature to randomly check the works at selective/critical junctures. Their role shall be to monitor that the contractor is executing the quality plans as per the approved drawings, employing adequately qualified staff and other resources for various items of works. Any deviation to the specifications shall be brought to the notice of Owner/ PMC in prescribed formats by contractor for approval. (ii)

It is likely that the contractor may engage sub-contractor(s)/vendors for performance of the work. The contractor shall be responsible for ensuring the implementation of approved QA plan, contract specifications and contract conditions through their subcontractor’s to achieve the quality during all stages of construction. It shall be the responsibility of the contractor to ensure proper coordination between his subcontractor(s) and other agencies working at site. The sub-contractor(s)/vendors selection shall be done after evaluation by the contractor inline with contract requirements and shall be got approved by Owner/PMC before engaging them for the works.

(iii)

Storage All the materials procured shall be stored/stacked as per the standard norms and as recommended in various clauses of relevant codes and contract document. The storage of material shall be such as to avoid damage to life/properties (physical and chemical) of the materials. The storage shall not cause deterioration, rusting, mix-up etc. and hamper the other related works in any way. The contractor shall submit his detailed warehouse plan for Owner/ PMC approval to manage the above in open/covered areas. The materials susceptible to fire/ blast shall be kept away in a separate protected place. In general, the materials shall be kept systematically in order so that they are accessible for the inspection by Owner/ PMC whenever required.

(iv)

Use The materials shall be stacked in such a way that the lot, which is procured first, will be consumed first. For materials which are having specific expiry date/ shelf life shall not be used beyond that date and shall be removed from site. Wherever there is any doubt about the change in properties of the materials, such materials shall be sent to reputed approved laboratory for testing and acceptance.

(v)

Inspection The contractor shall be responsible for carrying out inspection of the materials brought at site and conducting tests/ checks (at site or in approved laboratories) at predefined frequencies as per contract. It is the responsibility of the contractor to

Format No. EIL-1641-1924 Rev.1

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PROJECT EXECUTION & ASSURANCE PLAN (QUALITY ASSURANCE SYSTEM) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM

SECTION: A-3.14 6838-01-19-40-0003 Rev. 0 Page 6 of 9

ensure that the materials used at site shall conform to relevant codes/ standards and Manufacturer Test Certificates are available for correlation as and when required. The contractor shall maintain the records of all materials brought at site and tests conducted on them. (vi)

In process and final Inspection The contractor shall be responsible to arrange verification of products during inprocess and final inspection. Relevant checks and tests shall be arranged for the works performed and records maintained. Tolerances achieved with respect to contract specification and execution drawings for various activities/processes shall be ascertained and submitted to Owner/ PMC for approval. Efforts shall be made to keep checks and controls in such a way that a non-conforming product is avoided. However, if in an isolated case, the tolerances are beyond the acceptable values given in the contract/ execution drawings/ codes, non-conformance resolution/ Concession/ Deviation permit need to be raised by the contractor and got approved/ resolved from Owner/ PMC.

3.3

QA/QC AUDITS During the execution of the works, the contractor shall carry out periodical Quality Audits at least quarterly in all areas of work. A team of specialists in the respective areas will conduct these audits. The auditors shall not be directly involved in the jobs being audited. The contractor shall prepare an Audit Plan and Procedure and submit the same to Owner/ PMC for approval. A copy of the Audit Report containing the findings of the Audit team will be submitted to Owner/ PMC. After completion of rectification/modifications/corrective actions on the issues indicated in Audit Report, a Compliance Report shall be submitted by the contractor to Owner/ PMC for review. Over and above the contractor’s internal QA/QC Audits outlined above, Owner/ PMC shall also reserve the right to conduct QA/QC audits at the frequency decided by them. The contractor shall participate and provide full support to the Audit Team and furnish all documents/reports/records as desired by the Audit Team. The contractor shall take all actions required to comply with the findings of the Audit Report and issue regular Compliance Reports for the same to Owner/ PMC till all the findings of the Audit Report are fully complied. In case major Non conformities are observed during execution of the works Owner/ PMC reserve the right to appoint an independent person/Third Party Agency to conduct QA/QC Systems Audit for full/part of the facilities being executed by the contractor. This audit will be in addition to the audits described above and may be carried out intermittently/ continuously for all or part of the facilities being executed by the contractor. The contractor shall bear the total cost of such audits and shall participate & provide full support to the Audit Team and ensure compliance of the audit observations.

4.0

DOCUMENTATION AND RECORDS All necessary documentation & records shall be maintained by the contractor till completion of project and thereafter hand over to Owner/ PMC in requisite copies as a part of completion documents. Wherever Owner/ PMC personnel were directly involved particularly in witness and hold point, the copies of the records shall also be provided to personnel on completing inspection of those activities. The documentation & records shall include the following as a minimum but not limited to:

Format No. EIL-1641-1924 Rev.1

Copyright EIL – All rights reserved

PROJECT EXECUTION & ASSURANCE PLAN (QUALITY ASSURANCE SYSTEM) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM

i)

Approved Quality Assurance Plan

ii)

Approved Inspection and Test Plans

iii)

Inspection and test documents covering

SECTION: A-3.14 6838-01-19-40-0003 Rev. 0 Page 7 of 9

a)

Manufacturer Test Certificate

b)

Material Receipt Report including Inspection Release Note, if applicable and Site Inspection and acceptance Report on quality and quantity of material

c)

Site test/laboratory test Report reviewed by contractor for acceptance vis-àvis to contract/code requirements for materials

d)

In process Verification reports of contractors’ representative and Owner/ PMC as applicable

e)

Final verification report including any test checks done for compliance

f)

As-built vis-à-vis to contract/drawings including tolerances

g)

Non conformance resolution raised by contractor/Owner/ PMC

h)

Concession/Deviation approval by Owner/ PMC

i)

Change order approval by Owner/ PMC incase there is variation from contract

j)

QA/QC Audit Reports and compliance Reports thereof

k)

Completion formats

Format No. EIL-1641-1924 Rev.1

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PROJECT EXECUTION & ASSURANCE PLAN (QUALITY ASSURANCE SYSTEM) UNDERGROUND CIVIL WORKS STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM

SECTION: A-3.14 6838-01-19-40-0003 Rev. 0 Page 8 of 9

INDICATIVE INSPECTION & TEST PLAN (ITP) FOR CONCRETE WORKS S. No.

Activity

Contractor

EIL

Records to be submitted/ Format No.

1.

Approval of source of materials

WC

Rw

Approval report

2.

Approval of agency for providing Ready Mixed Concrete (RMC), as applicable

WC

Rw

Yes

3.

a) Calibration certificate of measuring & testing equipments/ instruments

WC

Rw

b) Field calibration, if any

WC

W

Calibration report -do-

4.

Checking of layout

WC

W

Layout sketch

5.

Checking/ testing of materials

WC

W

Test reports

6.

Soil strata below PCC

WC

S

-

7.

Design of mix

WC

HP

8.

Check for line & level of shuttering and scaffolding/ vertical bracing including hoisting arrangements, shoring & strutting

WC

S

Design Mix report -

9.

Placing of reinforcement & covers to reinforcement

WC

S

-

10.

Check for inserts, anchor bolts, pipe sleeves, MS rungs, concealed electrical conduits, fan hooks, dowels, etc. including welding if any

WC

W

Checking report

11.

Check for pockets/ openings

WC

W

-

12.

Separation & construction joints, if any

WC

S

-

13.

Check for water stops, slopes, stoppers, if any

WC

S

-

14.

Detailed work plan including equipment, manpower & other resources

WC

Rw

Work Plan

15.

Pour Card

WC

HP

Pour Card

16.

Quality records of RMC like Delivery Ticket Information

WC

Rw

17.

Concreting, testing, compaction & finishing

WC

W

18.

Casting of cubes

WC

W

Delivery Ticket Information Slump Test report Pour Card -

19.

Curing

WC

S

-

20.

Testing of cubes

WC

W

21.

Removal of formwork/ stayings

WC

S

Cubes test report (ref. Sh.9) -

22.

Verification of dimensions viz. AFC drawing & tolerances

WC

S

23.

Check for water tightness, rendering, if any

WC

W

Deviation Permit -

24.

Preparation of As built drawings

WC

Rw

As built drgs

WC

Rw

Inspection & Test Records

INSPECTION & TEST DOCUMENTS Completeness of Inspection and Test Records

Format No. EIL-1641-1924 Rev.1

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QUALITY ASSURANCE SYSTEM (CONSTRUCTION) UNDERGROUND CIVIL WORKS

SECTION: A-3.14 6838-01-19-40-0003 Rev. 0 Page 9 of 9

STRATEGIC STORAGE OF CRUDE OIL PROJECT, VISAKHAPATNAM

FORMAT NO. :

C1 (INDICATIVE) CRUSHING STRENGTH TESTING RESULTS OF CONCRETE CUBES

Project :

Client

:

Job No :

Contractor

:

Name of Work : Grade of Concrete

:

Type of Cement

W/C Ratio

:

Max. size of Aggregate :

Cube No.

Id. Mark on cube

Type & Location of Structure

Format No. EIL-1641-1924 Rev.1

Date of Casting

Testing

Age Dimensions of Cube (days) L (Cm)

B (Cm )

H (Cm)

Vol. of Cube (m3)

Wt. of Cube (Kg)

Unit WT. (Kg/m3)

:

Surface Area (Cm2)

Crushing Load (Kg)

Crushing Strength (Kg/Cm2)

Remarks

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SPECIFICATION FOR QUALITY MANAGEMENT SYSTEM REQUIREMENTS FROM BIDDERS

Document No. 6-0000-0001 Rev. No. 1 Page 1 of 8

SPECIFICATION FOR QUALITY MANAGEMENT SYSTEM REQUIREMENTS FROM BIDDERS

1

19.07.06

General Revision

Drafting Committee

Review Committee

(S.C. Tyagi)

0

16.10.00

Issued for implementation

CDC

RC

JRP

Rev. No

Date

Purpose

Prepared By

Reviewed By

Approved By

Template No. 5-0000-0001-T1 Rev. 1

Copyrights EIL – All rights reserved

SPECIFICATION FOR QUALITY MANAGEMENT SYSTEM Rev. REQUIREMENTS FROM BIDDERS

Document No. 6-0000-0001 Rev. No. 1 Page 2 of 8

Abbreviations: EIL MR PR PO QA QMS

-

Engineers India Limited Material Requisition Purchase Requisition Purchase Order Quality Assurance Quality Management System

Document Drafting Committee Members: Shri Tilak Raj, CQA

Review Committee Members: S/Shri B.G. Kamath, ED (Projects) V.J. Nalgirkar, ED (Engg.) R.K. Saxena, ED (Marketing) V. Chaturvedi, ED (PEM) B.S. Gupta, ED (PS) S. Choubey, ED (Inspection) V.N. Prasad, GM (C) R. Rajaraman, GM (POSD) S.C. Tyagi, Management Representative

Template No. 5-0000-0001-T2 Rev. 1

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SPECIFICATION FOR QUALITY MANAGEMENT SYSTEM Rev. REQUIREMENTS FROM BIDDERS

Document No. 6-0000-0001 Rev. No. 1 Page 3 of 8

CONTENTS Clause 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0

Title

Page No.

INTRODUCTION............................................................................................................................. 4 DEFINITION .................................................................................................................................... 4 REFERENCE DOCUMENTS .......................................................................................................... 4 QUALITY MANAGEMENT SYSTEM – GENERAL ......................................................................... 4 QUALITY SYSTEM REQUIREMENTS ........................................................................................... 5 AUDITS ........................................................................................................................................... 7 PROJECT QUALITY PLAN REQUIREMENTS............................................................................... 7 DOCUMENTATION REQUIREMENTS .......................................................................................... 7

Template No. 5-0000-0001-T2 Rev. 1

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SPECIFICATION FOR QUALITY MANAGEMENT SYSTEM Rev. REQUIREMENTS FROM BIDDERS

1.0

Document No. 6-0000-0001 Rev. No. 1 Page 4 of 8

INTRODUCTION This specification establishes the Quality Management System requirements to be met by BIDDER. In case of any conflict between this specification and other provisions of the tender document / MR / PR, the same shall be brought to the notice of EIL, at the stage of bidding and shall be resolved with EIL, prior to the placement of order.

2.0

DEFINITION

2.1

BIDDER For the purpose of this specification, the word “BIDDER” means the person(s), firm, company or organization who is under the process of being contracted by EIL / Owner for delivery of some products (including service). The word is considered synonymous to supplier, contractor or vendor

2.2

PROJECT QUALITY PLAN Document tailored from Standard Quality Management System Manual of BIDDER, specifying how the quality requirements of the project will be met.

2.3

OWNER Owner means the owner of the project for which services / products are being purchased and includes their representatives, successors and assignees.

3.0

REFERENCE DOCUMENTS ISO:9001-2000 ISO:9004-2000 ISO:9000-2005

4.0

(Quality Management Systems - Requirements) (Quality Management Systems - Guidelines for Performance Improvements) (Quality Management Systems - Fundamentals and Vocabulary)

QUALITY MANAGEMENT SYSTEM – GENERAL Unless otherwise agreed with EIL / Owner, the BIDDER proposed quality system shall fully satisfy all the elements of ISO 9001 – 2000 “Quality Management Systems – Requirements.” Evidence of compliance shall be current certificate of quality system registration to ISO 9001 or a recent compliance audit recommending registration from a Registrar acceptable to EIL / Owner. The quality system shall provide for the planned and systematic control of all quality related activities for execution of contract. Implementation of the system shall be in accordance with BIDDER’S Quality Manual and PROJECT specific Quality Plan, which shall both, together with all related / referred procedures, be submitted to EIL / Owner for review, comment and approval.

Template No. 5-0000-0001-T2 Rev. 1

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SPECIFICATION FOR QUALITY MANAGEMENT SYSTEM Rev. REQUIREMENTS FROM BIDDERS

Document No. 6-0000-0001 Rev. No. 1 Page 5 of 8

5.0

QUALITY SYSTEM REQUIREMENTS

5.1

BIDDER shall ensure that the responsible authority for execution of the order / contract has communicated the PO / contract requirements including any identified or intended statutory and regulatory requirements to all concerned in sub-contractor’s organization who are contributing to the execution of the PO/ contract.

5.2

BIDDER shall establish a documented Quality Policy and Quality Objectives to achieve the specified and intended requirement of purchase order / contract.

5.3

BIDDER shall identify and communicate the responsibilities and authorities of the personnel contributing to the execution of the order / contract.

5.4

BIDDER shall deploy competent and trained personnel for various activities for fulfillment of PO / contract. BIDDER shall arrange adequate infrastructure and work environment to ensure that the specification and quality of the deliverable are maintained.

5.5

BIDDER shall do the quality planning for all activities involved in delivery of order. The quality planning shall cover as minimum the following: • • • • • •

Resources Product / deliverable characteristics to be controlled. Process characteristics to ensure the identified product characteristics are realized Identification of any measurement requirements, acceptance criteria Records to be generated Need for any documented procedure

5.6

Requirements for sub-contracting / purchasing of services specified in contract / tender shall be adhered to. Wherever requirements are not specified, the sub-contractor shall establish and maintain a system for purchasing / sub-contracting to ensure that purchased product / service conforms to specified requirements. Criteria for selection of sub-contractor, evaluation, re-evaluation, maintenance of purchasing data and verification of purchased product (sub-contractor services), constitute important components of this requirement.

5.7

BIDDER shall plan and carry production and service provision under controlled conditions. Controlled conditions shall include, as applicable a) b) c) d) e) f)

5.8

the availability of information that describes the characteristics of the product the availability of work instructions the use of suitable equipment the availability and use of monitoring and measuring devices the implementation of monitoring and measurement the implementation of release, delivery and post delivery activities

BIDDER shall validate any processes for production and service provision where resulting output cannot be verified by subsequent monitoring and measurement. This includes any process where deficiencies become apparent only after the product is in use or service has been delivered.

Template No. 5-0000-0001-T2 Rev. 1

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SPECIFICATION FOR QUALITY MANAGEMENT SYSTEM Rev. REQUIREMENTS FROM BIDDERS

Document No. 6-0000-0001 Rev. No. 1 Page 6 of 8

5.9

BIDDER shall establish a system for identification and traceability of product / deliverable throughout product realization. Product status with respect to inspection and testing requirements shall be identified.

5.10

BIDDER shall identify, verify, protect and safeguard EIL / Owner property (material / document) provided for use or incorporation into the product. If any Owner / EIL property is lost, damaged or otherwise found to be unsuitable for use, this shall be reported to the EIL / Owner.

5.11

BIDDER shall preserve the conformity of product / deliverable during internal processing and delivery to the intended destination. Requirements mentioned in the tender shall be adhered to.

5.12

BIDDER shall establish system to ensure that inspection and testing activities are carried out in a manner that is consistent with the inspection and testing requirements. Where necessary, measuring equipments shall be calibrated at specified frequency, against national or international measurement standards; where no such standard exists, the basis used for calibration shall be recorded. The measuring equipments shall be adjusted or re-adjusted as necessary, identified to enable the calibration status to be determined. The measuring equipments shall be protected from damage during handling, maintenance and storage.

5.13

BIDDER shall ensure effective monitoring, using suitable methods, of the processes involved in production and other related processes for delivery of the scope of contract.

5.14

BIDDER shall monitor and measure the characteristics of the product deliverable to verify that product requirement has been met. The inspection (stage as well as final) by BIDDER and EIL / Owner personnel shall be carried out strictly as per the ITPs forming part of the contract. Product release or service delivery shall not proceed until the planned arrangements have been satisfactorily completed, unless otherwise approved by relevant authority and where applicable by Owner / EIL.

5.15

BIDDER shall establish and maintain a documented procedure to ensure that the product which does not conform to requirements is identified and controlled to prevent its unintended use or delivery

5.16

All non-conformities (NCs) / deficiencies found by the BIDDER’S inspection / surveillance staff shall be duly recorded, including their disposal action shall be recorded and resolved suitably. Effective corrective and preventive action shall be implemented by the BIDDER so that similar NCs including deficiencies do not recur.

5.17

All deficiencies noticed and reported by Owner / EIL shall be analyzed by the BIDDER and appropriate corrective and preventive actions shall be implemented. BIDDER shall intimate Owner / EIL of all such corrective and preventive action implemented by him.

5.18

BIDDER shall have documented procedure for control of documents and it shall be submitted for Owner / EIL comments.

5.19

All project records shall be carefully kept, maintained and protected for any damage or loss until the project completion, then handed over to Owner / EIL as per contract requirement, or disposed as per relevant project procedure.

Template No. 5-0000-0001-T2 Rev. 1

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SPECIFICATION FOR QUALITY MANAGEMENT SYSTEM Rev. REQUIREMENTS FROM BIDDERS 6.0

Document No. 6-0000-0001 Rev. No. 1 Page 7 of 8

AUDITS BIDDER shall plan and carry out the QMS audit for the job. Quality audit programme shall be for systematic audit and surveillance of detailed design, procurement, construction management and commissioning, vendors and sub-contractors (as applicable). This shall be additional to the certification body surveillance audits carried out under BIDDER’S own ISO 9001 certification schemes.

The audit programmes and audit reports shall be submitted to OWNER / EIL as per BIDDER’S documentation requirement matrix. EIL or OWNER’S representative reserves the right to attend, as a witness, any audit conducted during the execution of the WORKS. In addition EIL / Owner appointed third party may also perform a program of Quality and Technical compliance audits. BIDDER shall provide assistance and access to their systems and sub-contractor / vendor systems as required. Any deficiencies noted shall be immediately rectified by BIDDER. 7.0

PROJECT QUALITY PLAN REQUIREMENTS BIDDER shall prepare and submit Project Quality Plan for review and approval. The BIDDER’S Quality Plan shall address all of the applicable elements of ISO 9001, identify responsible parties within BIDDER’S organization, for the implementation / control of each area, reference the applicable procedures used to control / assure each area, and verify the documents produced for each area. The Project Quality Plan shall necessarily define control or make reference to the relevant procedures, for design and engineering, purchase, documentation record control, bid evaluation, inspection, quality control at contractor / sub-contractors, preservation, packaging and storage, quality control at construction site, pre-commissioning, commissioning and handing over (as applicable) in line with contract requirement and scope of work.

8.0

DOCUMENTATION REQUIREMENTS The required QMS documents specified in BIDDER’S documentation requirements matrix shall be submitted for review / approval by EIL / Owner otherwise work shall not be allowed to continue. BIDDER’S DOCUMENTATION REQUIREMENTS MATRIX

S. No.

Document

1. 2.

Quality Manual. CVs of the personnel in BIDDER’S QA Organogram. Certificate of approval for compliance to ISO:9001 standard.

3.

Template No. 5-0000-0001-T2 Rev. 1

To Be Submitted At Bid Stage After Award of Job • •

No. of Copies 04 03 02

•

Copyrights EIL – All rights reserved

SPECIFICATION FOR QUALITY MANAGEMENT SYSTEM Rev. REQUIREMENTS FROM BIDDERS S. No.

4.

5. 6. 7.

8. 9.

10. 11.

Document

To Be Submitted At Bid Stage After Award of Job

No. of Copies

Organization chart a) for complete organization structure b) for the project Procedure for Control of Nonconforming Product Procedure for Control of Documents Sample audit report of the QMS internal and external audits conducted during last one year. Project Quality Plan Customer satisfaction reports from at \least 2 customers, during the last one year. Audit program for the project. a) Project audit report. b) Corrective action report on the project audits.

12.

Document No. 6-0000-0001 Rev. No. 1 Page 8 of 8

Technical audit reports for the project.

Legend :

•

-

Template No. 5-0000-0001-T2 Rev. 1

• •

• (6 weeks) • (6 weeks)

04 04 04

• (6 weeks)

04 03

• (6 weeks)

04 03

• (6 weeks)

03

• As per audit plan • As per audit plan

03

•

•

Applicability

Copyrights EIL – All rights reserved

03 03