Tol_09_14_09 Special Agenda

SPECIAL MEETING OF TOWNSHIP COUNCIL Monday, September 14, 2009 at 3:00 p.m. Fraser River Presentation Theatre 4th Floor, 20338 – 65 Avenue, Langley, BC

AGENDA Page

A. 1-7

ADOPTION OF MINUTES 1.

Special Council Meeting – August 31, 2009 Recommendation that Council adopt the Minutes of the Special Council meeting held August 31, 2009.

B.

APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 4:00 P.M. SPECIAL MEETING

B.

APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 7:00 P.M. REGULAR MEETING

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING Recommendation that Council now resolve into a Special Closed Meeting according to Section 90 of the Community Charter for discussion of the following items identified under Section 90: Item G.1 – Section 90(1) (e) Property; (k) Negotiations.

C.

PRESENTATIONS 1.

Invasive Species Presentation by staff regarding invasive species.

September 14, 2009 Special Council Meeting Agenda Page

D. 9-11

REPORTS TO COUNCIL 1.

Wheelchair Accessible Bus Stops Report 09-119 File ENG 8500-04 Recommendation that Council receive the “Wheelchair Accessible Bus Stops” report for information.

13-17

2.

East Langley Water Supply Report 09-120 File ENG 5330-27-32 Recommendation that Council receive the “East Langley Water Supply” report; and That Council authorize staff to obtain public input on alternative routing options.

E.

CORRESPONDENCE Proclamation: In an effort to make the community aware, the following proclamation has been requested:

19

1.

2009 Waste Reduction Week File 0630-01 Letter received from Brock Macdonald, Executive Director, Recycling Council of BC requesting the week of October 19-25, 2009 be proclaimed as Waste Reduction Week. Clerk’s Note: Policy No. 01-024 Approved by Council, September 18, 2000: No vote or action to be taken on proclamation requests.

F. 21-27

MINUTES OF COMMITTEES 1.

South Fraser Family Court and Youth Justice Committee – June 4, 2009 File 0540-20

Recommendation that Council receive the Minutes from the South Fraser Family Court and Youth Justice Committee meeting held June 4, 2009.

September 14, 2009 Special Council Meeting Agenda Page

G. ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES

H.

INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I.

ITEMS FOR INFORMATION

J.

ITEMS FROM PRIOR MEETINGS

K.

STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L.

ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M.

OTHER BUSINESS 1.

At the August 31, 2009 Regular Meeting of Council Councillor Richter provided the following Notice of Motion: Waterfront Planning Process in Fort Langley That staff provide Council with a report on reactivating the planning process in Fort Langley.

2.

Councillor Ferguson presented the following Notice of Motion within the deadlines according to Council’s policy: Goals and Directions 2010/11 Whereas Township Council is approaching the end of its first year of a three-year mandate, and Whereas the Mayor and Council have specific priorities, goals and direction they wish to be presented at the Council table, and Whereas Mayor and Council are bound by the Community Charter and certain procedures need to be followed to carry out Council direction, and Mayor and Council need to work together as cohesively as possible,

September 14, 2009 Special Council Meeting Agenda Page

M.

OTHER BUSINESS Be it resolved that the Township of Langley hire a consultant to do the following: 1. Meet with the Mayor and each Councillor to clarify concerns, individual goals, and possible directions for the next two years. 2. Have a workshop with Mayor and Council to discuss issues of concern, procedural matters, and team-building relations. 3. Report back to Mayor and Council on the findings.

N.

TERMINATE

A.1

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SPECIAL MEETING OF TOWNSHIP COUNCIL Monday, August 31, 2009 at 3:00 p.m. Fraser River Presentation Theatre 4th Floor, 20338 – 65 Avenue, Langley, BC

MINUTES Present: Mayor Green Councillors J. Bateman, B. Dornan, S. Ferguson, C. Fox, M. Kositsky, B. Long, K. Richter and G. Ward M. Bakken, P. Catlin, P. Cordeiro, D. Leavers, L. Rebelato, R. Seifi, D. Sparks and C. Wright S. Carneiro A.

ADOPTION OF MINUTES 1.

Special Council Meeting - July 20, 2009 Moved by Councillor Ward, Seconded by Councillor Fox, That Council adopt the Minutes of the Special Council meeting held July 20, 2009. CARRIED

B.

APPROVAL OF DELEGATION REQUESTS Moved by Councillor Ferguson, Seconded by Councillor Bateman, That Council approve the following requests to appear before Council: 4:00 p.m. 1.

June Clark Langley Lions Club File 0550-07 Request by June Clark, to appear before Council to discuss the Langley Lions Club’s interest in assuming the lease to operate the West Langley Hall on behalf of the Township.

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A.1 August 31, 2009 Special Council Meeting Minutes B.

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APPROVAL OF DELEGATION REQUESTS 2.

Aaron Fedora File 0550 -07 Request by Aaron Fedora, to appear before Council to discuss the rezoning application on 920 - 272 Street in South Aldergrove. 7:00 p.m.

1.

Bruce Taylor File 0550-07 Request by Bruce Taylor, to appear before Council to discuss changes to the Aldergrove Athletic Park.

2.

Heath MacKenzie and Russ Simpson File 0550-07 Request by Heath MacKenzie and Russ Simpson, to appear before Council to discuss further development of the Aldergrove Athletic Park.

3.

Art Bandenieks File 0550-07 Request by Art Bandenieks, to appear before Council to discuss the South Aldergrove Athletic Park Development.

4.

Brad Ricketts File 0550-07 Request by Brad Ricketts, to appear before Council to discuss the Radio Control Flying Club of British Columbia’s search for a new home.

5.

John and Marilyn Thomson File 0550-07 Request by John and Marilyn Thomson, to appear before Council to discuss traffic control on Willoughby Way.

6.

Rodney Blackwell File 0550-07 Request by Rodney Blackwell, to appear before Council to discuss the Fort Langley Waterfront Development.

7.

Helen Smith File 0550-07 Request by Helen Smith, to appear before Council to discuss the Bedford Landing Development.

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A.1 August 31, 2009 Special Council Meeting Minutes B.

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APPROVAL OF DELEGATION REQUESTS 8.

Grant Rawstron Fort Langley Canoe Club File 0550-07 Request by Grant Rawstron, Fort Langley Canoe Club, to appear before Council to discuss the Fort Langley Waterfront Development. CARRIED

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING Moved by Councillor Bateman, Moved by Councillor Ward, That Council now resolve into a Special Closed Meeting according to Section 90 of the Community Charter for discussion of the following items identified under Section 90: Item D.1 - Section 90(1) (a) Personal; (e) Property; (f) Law Enforcement; (k) Negotiations; Item D.2 - Section 90(1) (e) Property; (k) Negotiations; Item D.3 - Section 90(1) (e) Property; (k) Negotiations; Item D.4 - Section 90(1) (e) Property; (k) Negotiations; Item E.1 - Section 90(1) (e) Property; Item E.2 - Section 90(1) (b) Personal; (e) Property; (f) Law Enforcement; (k) Negotiations; Item G.1 – Section 90(1) (a) Personnel; and Item G.2 – Section 90(1) (a) Personnel. CARRIED MEETING RECESSED The meeting recessed at 3:03 p.m. MEETING RECONVENED The meeting reconvened at 4:51 p.m.

B.

DELEGATIONS 1.

June Clark Langley Lions Club File 0550-07 June Clark appeared before Council to discuss the Langley Lions Club’s interest in assuming the administration and lease to operate the West Langley Hall.

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A.1 August 31, 2009 Special Council Meeting Minutes B.

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DELEGATIONS 2.

Aaron Fedora File 0550 -07 Aaron Fedora provided a presentation to Council regarding the proposal for rezoning application at 920 - 272 Street in south Aldergrove (Item D.3 Regular Agenda dated August 31, 2009) and requested Council direct staff to work towards creating a site specific zone to create an eco-industrial park. He mentioned that the truck parking facility referenced in the staff report does not represent the current proposal that could potentially include municipally owned property in the area.

C.

PRESENTATIONS 1.

232 Street and 56 Avenue Roundabout The staff presentation was withdrawn.

D.

REPORTS TO COUNCIL 1.

Langley Regional Airport - Lot 48 Lease Assignment and Assumption Agreement with Aries Construction Management Limited Report 09-115 File CORPADM 8400-01 Moved by Councillor Ward, Seconded by Councillor Fox, That Council give approval to enter into a Modification of Assignment and Assumption Agreement for Lot 48 at Langley Regional Airport with Aries Construction Management Limited effective September 1, 2009 for a term of thirty (30) years, with a five (5) year Option to Renew; and further That Council give approval to Aries Construction Management Limited to construct a facility to environment, building, and fire code requirements for aviation commercial business. CARRIED Councillor Richter opposed.

E.

CORRESPONDENCE Moved by Councillor Bateman, Seconded by Councillor Ferguson, That Council receive for information the items under “Correspondence” as presented. CARRIED

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A.1 August 31, 2009 Special Council Meeting Minutes E.

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CORRESPONDENCE 1.

Kids Help Phone – Donation Request File 1850-01 Moved by Councillor Richter, Seconded by Councillor Fox, That Council approve a funding of $500 towards the Kids Help Phone services from Council Contingency Fund. CARRIED

2.

Urban Development Institute (UDI) – Presentation Request File 0230-40 Moved by Bateman, Seconded by Ferguson, That Council approve the request from Jeff Fisher, Deputy Executive Director, UDI to provide a presentation to Council on the development of industry and the benefits it can bring to local communities. CARRIED

F.

MINUTES OF COMMITTEES 1.

CP Community Advisory Panel – July 23, 2009 File 0540-20 Moved by Councillor Ferguson, Seconded by Councillor Fox, That Council receive the Minutes from the CP Community Advisory Panel meeting held July 23, 2009. CARRIED

G. ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES 1.

Increase in Accessible Bus Stops in Langley Township File 0400-60 Moved by Councillor Fox, Seconded by Councillor Dornan, That Council receive the letter regarding accessible bus stops in the Township from Adrianne Boothroyd, Manager, Lower Mainland Chapter, Multiple Sclerosis Society of Canada; and further that this letter be referred to TransLink. CARRIED

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A.1 August 31, 2009 Special Council Meeting Minutes

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G. ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES REFERRAL Moved by Councillor Long, Seconded by Councillor Richter, That this item be referred to staff to report on the status of improving bus shelters and bus stops within the Township of Langley. CARRIED

H.

INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I.

ITEMS FOR INFORMATION

J.

ITEMS FROM PRIOR MEETINGS

K.

STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L.

ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M.

OTHER BUSINESS 1.

Langley Seniors Resource Centre Moved by Mayor Green, Seconded by Councillor Richter, That Council allocate $21,000 from the Council Contingency Fund towards services provided at the Langley Senior Resource Centre until March 31, 2010. CARRIED

2.

West Langley Hall Moved by Councillor Bateman, Seconded by Councillor Long, That the Langley Lions Club interest in assuming operational responsibility for the West Langley Hall be encouraged and referred to staff. CARRIED

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A.1 August 31, 2009 Special Council Meeting Minutes N.

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TERMINATE Moved by Councillor Fox, Seconded by Councillor Ward, That the meeting Terminate at 5:52 p.m. CARRIED

CERTIFIED CORRECT:

Mayor

Deputy Township Clerk

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D.1

REPORT TO MAYOR AND COUNCIL

PRESENTED: FROM: SUBJECT:

SEPTEMBER 14, 2009 - SPECIAL MEETING ENGINEERING DIVISION WHEELCHAIR ACCESSIBLE BUS STOPS

REPORT: FILE:

09-119 8500-04

RECOMMENDATION:

That Council receive the “Wheelchair Accessible Bus Stops” report for information. EXECUTIVE SUMMARY:

Concerns have been raised by, and on behalf of, persons with disabilities regarding the accessibility of the bus stops within the Township of Langley. Currently, the Township has 333 bus stops within its jurisdiction. There are other stops within the Township that are on roads within the jurisdiction of the Ministry of Transportation. There are also routes in close proximity to the Township that have stops within the City of Langley and City of Surrey. Of the 333 bus stops within the Township, 134 are designated as wheelchair accessible by Coast Mountain Bus Company and TransLink. With funding from the Transit Related Road Infrastructure Program (TRRIP) program, the Township has been able to upgrade 42 bus stops in the years 2007 and 2008 with plans for an additional 25 locations to be upgraded in the fall of 2009. As part of its 2010 capital budget, the Transportation Engineering Department will be requesting $60,000 to match TransLink’s funding to continue the TRRIP program in 2010. The improvements in 2010 will include works to make more bus stops and sidewalk connections fully accessible. The provision of Transit Shelters is also undertaken by the Township of Langley in partnership with Pattison Outdoor. The Township has a contract with Pattison Outdoor for the installation of Transit Shelters at their cost in exchange for exclusive rights to advertising at the shelters. The contract allows for the installation of 5 additional bus shelters per year, with a provision for the Township being able to select some locations at its discretion. We are continuing to work with Pattison Outdoor on the installation of additional shelters in the fall of 2009 including locations on Fraser Highway in Aldergrove. PURPOSE:

To provide information regarding wheelchair accessible bus stops in the Township.

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D.1

WHEELCHAIR ACCESSIBLE BUS STOPS

Page 2 . . . BACKGROUND/HISTORY:

At the Special Meeting of August 31, 2009, Council adopted the following resolutions: “That Council receive the letter regarding accessible bus stops in the Township from Adrianne Boothroyd, Manager, Lower Mainland Chapter, Multiple Sclerosis Society of Canada; and further that this letter be referred to TransLink.” That this item be referred to staff to report on the status of improving bus shelters and bus stops within the Township of Langley.” DISCUSSION ANALYSIS:

Concerns have been raised by, and on behalf of, persons with disabilities regarding the accessibility of the bus stops within the Township of Langley. Currently, the Township has 333 bus stops within its jurisdiction. This does not include the stops on routes that are on roads under the jurisdiction of the City of Langley, Ministry of Transportation, or the City of Surrey. Of these 333 bus stops 134 (40.2%) of them are designated as wheelchair accessible by Coast Mountain Bus Company and TransLink. There are still approximately 21 locations that have been upgraded in the past year and are awaiting wheelchair accessible designation, which would bring the total to 155 (46.8%) accessible stops. The Township participates in an annual program with TransLink that allows for the upgrade of bus stops and sidewalk connections to stops. The Transit Related Road Infrastructure Program (TRRIP), which is a 50% cost share program between the Township and TransLink, is administered by the Coast Mountain Bus Company. The program is typically a total $120,000 annual program ($60,000 TransLink and $60,000 ToL). With funding from the TRRIP program, the Township has been able to upgrade 42 bus stops in the years 2007 and 2008. Plans for an additional 25 locations are also proposed for 2009 with work beginning in the fall. The typical cost of upgrading a bus stop can range from $2,500 to $3,500 for an elevated asphalt pad, and $3,500 to $4,500 for a concrete pad. Projects have also included connecting sidewalks to already existing bus pads and the cost incurred for projects of this magnitude can range between $20,000 and $30,000. As part of its 2010 capital budget, the Transportation Engineering Department will be requesting $60,000 to match TransLink’s funding to continue the TRRIP program in 2010. The improvements in 2010 will include works to make more bus stops and sidewalk connections fully accessible. The provision of Transit Shelters in most municipalities is typically undertaken through agreements with advertising agencies. Similar to other municipalities, the Township has a long term agreement with Pattison Outdoor for the provision of Transit Shelters within the Township. As part of the agreement, existing bus shelters are replaced with new style shelters. In addition, the contract allows for the installation of 5 additional shelters at new locations each year. The locations are typical agreed upon by Pattison Outdoor and the Township on routes that would both maximize advertising revenue and have higher anticipated usage. The contract allows for the Township to select some additional locations that meet community needs but may not necessarily maximize advertising revenue.

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WHEELCHAIR ACCESSIBLE BUS STOPS

D.1

Page 3 . . . As part of the agreement, the shelters are installed at the cost of Pattison Outdoor. In exchange, Pattison Outdoor has exclusive rights to advertising at all bus shelters in the Township. The contract has a provision for the Township to use some of the advertising space for community needs. The contract allows provides the Township a portion of the advertising revenue. The advertising revenue received is typically put in the TRRIP program to allow for further enhancements of transit facilities. In 2008 the Township undertook the installation of Transit Shelters on 200 Street in Brookswood. In the fall of 2009, the Township is working with Pattison Outdoor to arrange for the installation of Transit Shelters along Fraser Highway and in Aldergrove, such as Fraser Highway at 272 Street and Fraser Highway at 248 Street. Staff will continue to work with Pattison Outdoor towards the installation of these additional shelters in 2009 as well the development of a plan for the installation of additional shelters in 2010. Respectfully submitted,

Paul Cordeiro MANAGER, TRANSPORTATION ENGINEERING For ENGINEERING DIVISION

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D.2

REPORT TO MAYOR AND COUNCIL

PRESENTED: FROM: SUBJECT:

SEPTEMBER 14, 2009 - SPECIAL MEETING ENGINEERING DIVISION EAST LANGLEY WATER SUPPLY

REPORT: FILE:

09-120 5330-27-32

RECOMMENDATION(S):

That Council receive the “East Langley Water Supply” report; and That Council authorize staff to obtain public input on alternative routing options. EXECUTIVE SUMMARY:

East Langley is currently supplied exclusively through treated groundwater. This water supply is unsustainable based on current water usage, and limits growth in the area. The Township’s Engineering Consultant for this project has provided three alternative routes to convey water from the Greater Vancouver Water District (GVWD) supply point in Willoughby to the East Langley water system: 64 Avenue, 52 Avenue, and Fraser Highway. The works would provide a sufficient and redundant water supply source to Murrayville, Aldergrove, Gloucester, and areas over the Hopington Aquifer, for growth projections to 2051. Initial capital costs are estimated at between $37.5 million and $45 million, depending on the route selected. The Township’s DCC Bylaw No. 4640 and existing budget incorporate $30.9 million for these works. A grant application for these works has also been submitted to the Building Canada Fund. PURPOSE:

To update Council on progress of the East Langley Water Supply Project and obtain Council’s authorization to seek public input on the routing options.

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EAST LANGLEY WATER SUPPLY Page 2 . . .

D.2

BACKGROUND/HISTORY:

Aldergrove and Gloucester are supplied with potable water that comes from seven groundwater wells treated through sand filtration. The existing wells have insufficient capacity to meet peak summer flows, as evidenced by this summer’s stage 3 water restrictions in the area. Further, historical monitoring of groundwater levels has identified a significant downward trend, indicating the current rate of groundwater extraction is unsustainable. Studies completed in 2005 showed the best way to provide increased capacity and increased redundancy is with the installation of a water supply from GVWD to Aldergrove via Murrayville. Adequate water service to Aldergrove is identified as a requirement in the updated Aldergrove Community Plan (Council Report 09-30). This project has been identified as the top infrastructure priority for the Township of Langley, per the Special Meeting of Council on December 15, 2008. DISCUSSION/ANALYSIS:

Currently, east Langley is using an average of 7000 m3 of water per day from groundwater, with a peak summer volume of 12,000 m3 per day. A sustainable yield of 5000 m3 per day has been estimated, leaving a potential long term shortfall ranging from 2000 to 7000 m3 per day. The operational plan has been to utilize existing infrastructure to maintain groundwater at a sustainable level. The project will reduce the volume of water dependent upon the aquifers and provide a mechanism to purchase water from the GVWD to provide a safe and redundant water source. Through the work of the Community Development Division, and specifically the Long Range Planning Department, growth figures in the area to a horizon of 2051, have been estimated. These growth figures are being used to determine the long range water demands and supply for the Aldergrove/east Langley water supply. Township staff has met with Metro Vancouver (MV) to confirm the water supply is available and a part of MV’s servicing plan, and also confirmed the location of the source of water for east Langley is at the site of the current Willoughby booster station, at 204 Street and 73A Avenue. The Engineering Division and the Township’s consultant, AECOM, have determined the infrastructure required and three potential alignments for the pipeworks to supply water to East Langley, shown on Attachment A. The project will include: • 14km to 18km of trunk water main, depending on the route selected; • a large booster pump station; • a new emergency storage reservoir, which can be deferred for 25 years; • redundancy connections to Milner, Murrayville, and Gloucester; and • allowance for future connections into Salmon River Uplands, including the small municipal Tall Timbers and Acadia water systems. A summary of the route options is in Table 1:

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D.2

EAST LANGLEY WATER SUPPLY Page 3 . . . Table 1 - Summary of Route Options

Initial Capital Cost Deferred Capital (NPV) Total Capital Cost Energy Costs (NPV to 2051) Total NPV Cost Environmental Impacts Land acquisition Advantages

Route 1 64 Avenue $43.3M 5.0M 48.3M 1.5M $49.5M Long crossing of Salmon River Utilizes existing road allowances Least energy used

Route 2 52 Avenue $37.5M 5.8M 43.3M 1.9M $45.2M Shorter crossing of Salmon River ROW required between 224 Street and 232 Street Local servicing of SRU

Route 3 Fraser Highway $45.0M 6.9M 51.9M 1.9M $53.8M Minor Utilizes existing road allowances Local servicing of Fraser Highway corridor

Community Implications Completion of this project will eliminate water servicing as an issue requiring resolution before an updated Aldergrove Community Plan can be implemented. Depending on the route selected, development pressures could increase in Salmon River Uplands or along the Fraser Highway corridor. Public input is requested to allow a decision on the alignment to be made which takes into account the public’s informed opinions. Environmental Implications Construction of the project will allow the Township to reduce the amount of groundwater extracted from the Aldergrove aquifer to sustainable levels. It could also allow for municipal water service to more of the Salmon River Uplands, thus potentially reducing water extraction from the Hopington Aquifer. Financial Implications The Township has submitted a grant application to the Building Canada Fund for this project. A significant portion of the project has been identified in the Township’s DCC Program. This project will be taken into consideration during preparation of the 2010-2013 Capital Plan.

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D.2

EAST LANGLEY WATER SUPPLY Page 4 . . . DCC Project ID GL 21-21780000 1538 634 1644 635 617 1658 3270 2692 625 604

Description 56 Ave: 216 to 224 St: GVWD ** Construct Water Supply Trunk Watermain: 216 St [56 Ave to 65 Ave] Trunk Watermain: 56 Ave [246 St to 252 St] Watermain – Willoughby: 72 Ave [205 St to WBK Conn] Aldergrove Water Treatment Plant Expansion (no longer required due to source water constraints) System Improvements: Fraser Hwy [228 St to 244 St] Water system preliminary design Murrayville – New Water Source / Treatment Trunk Watermain [Aldergrove to SR Uplands] PRV Station [Wbk Connector / Crush Crescent] Total Funds Identified

Amount $1,050,000 5,000,000 2,300,000 825,000 1,216,000 1,100,000 3,097,000 5,000,000 1,309,000 9,848,000 131,000 $30,877,000

** This component is included in the 2009 Water Utility Capital Budget. Timeline An accelerated/ambitious schedule could allow for the project to be completed by summer 2012, as shown below: Task Public Consultation Preliminary Design – Finalize pipe alignment Detailed Design Willoughby to Murrayville Murrayville to East Langley Construction Willoughby to Murrayville Murrayville to East Langley

Completion Date October 2009 Fall 2009 Summer 2010 Spring 2011 Summer 2011 Summer 2012

Respectfully submitted,

Dave McCormick UTILITIES PLANNING ENGINEER for ENGINEERING DIVISION This report has been prepared in consultation with the following listed departments. CONCURRENCES Division / Department COMMUNITY DEVELOPMENT FINANCE DIVISION

ATTACHMENT A

Name R. SEIFI D. SPARKS

East Langley Water Supply Route Options

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52 AVE

54 AVE

57 AVE

59 AVE

NO

53 AVE

48 AVE

60 AVE

40 AVE

ROBERTSON CR

56 AVE

58 AVE

1F RE EW AY

32 AVE

62 AVE

FRAS ER

NO 1

HWY

32 AVE

38 AVE

52 AVE

FR EE WA Y

76 AVE

40 AVE

258 ST

240 ST 240 ST

56 AVE

TE LE G RA P

48 AVE

60 AVE

62 AVE

64 AVE

72 AVE

H TR AIL

46 AVE

52 AVE

58 AVE

RO BE RT S

ON

CR

52 AVE

58 AVE

60 AVE

62 AVE

GL

OU CE ST ER

WA Y

FRAS ER HW Y

36 AVE

31B AVE

29 AVE

30A AVE

FRAS ER

HWY

30 AVE

29B AVE

HWY

30 AV

E

30A AVE

FRASER

32 AVE

32A AVE

33 AVE

AL DE R

RD

29 AVE

YALE

32A AVE

33 AVE

33A AVE

OLD

30 AVE

DR

33B AVE

32 AVE

34 AVE

48 AVE

56 AVE

64 AVE

72 AVE

ATTACHMENT A

260 Street and Fraser Highway - Connection point to existing 250mm watermain

44 AVE

250 Street and 56 Avenue - Connection point to existing 400mm watermain as per RFP

72 AVE

RO BE R TSO NC R

46A AVE

57 AVE

58 AVE

63 AVE

64 AVE

1F RE EW AY

244 ST 244 ST

74 AVE

213 ST

202 ST

203 ST

203A ST

214 ST

203 ST

203A ST

209A ST

GL O

VE R

214A ST

214A ST

RD

G LO VE R

209B ST

215 ST

215A ST

216 ST

216 ST

216 ST

204 ST

204A ST

215 ST

213A ST

213A ST

T

21 4A S

SOUTHRIDGE CR

215A ST

215A ST

215A ST

215B ST

216A ST

238A ST

G LO VE R

218A ST

202B ST

203 ST

203 ST

204B ST

204 ST

204 ST

204 ST

222A ST

228 ST

228 ST

205 ST

205B ST

205B ST

205A ST

205A ST

205 ST

206 ST

233 ST

E 58A AV

206 ST

206A ST

206A ST

206A ST

206 ST

209 ST

209 ST

209 ST

217 ST

243 ST

248 ST 248 ST

74B AVE

217A ST

219A ST

219A ST

23 4S T

244B ST

20 7

207 ST

207 ST

PL

45

217B ST

217B ST

210A ST

210A ST

221A ST

219 ST

218 A ST

218A ST

222 ST

220 ST

ST

220

219 ST

219 ST

219 ST

235 ST

246B ST

207 ST

207B ST

207A ST

202 ST

202 ST

208 ST

208 ST

BE

NZ CR

220A ST

221 ST

22 1A ST

223B

223A ST

223A ST

216 ST

216 ST

216 ST

210 ST

210 ST

224 ST

224 ST

210 ST

210 ST

212 ST

212 ST

212 ST

228 ST

228 ST

228 ST

237 ST

237 ST

238 ST 238 ST

238 ST

246 ST

232 ST

232 ST

232 ST 232 ST

242 ST 242 DR

236 ST 236 ST

236 ST 236 ST

239 ST

239 ST 239 ST

241 ST

241 ST 241 ST

245A ST 245A ST

247A ST 247A ST 247A ST

244 ST

CR 252A

76A AVE

242A ST

240 ST 240 ST

240 ST 240 ST

SADDLEHORN CR

245A ST

245A ST

246A ST 246A ST

252 ST

O GL

247 ST

244 ST 244 ST

250 ST 250 ST

250 ST 250 ST

249B ST

248 ST

248 ST 248 ST 248 ST

244 ST 244 ST

252 ST 252 ST

256 ST 256 ST 256 ST

256 ST

260 ST 260 ST 260 ST

76B AVE

260B ST

76 AVE

261A ST

76 AVE

262B ST

252 ST

252 ST

252 ST 252 ST

260 ST

264 ST 264 ST 264 ST

264 ST

268 ST

76A AVE

270 ST

30 AVE

46 AVE

272 ST

FRASER HWY

72 AVE

33A AVE

33B AVE

33 AV E

34 AVE

34A AVE

28B AVE

30A AVE

270A ST

272 ST 272 ST

RD

262 ST

202 ST

Page 17 of 27

ST 209

202 ST

264A ST

218 ST

264A ST

220 ST

E AV

265A ST

221 ST

B 46

266A ST

222 ST

265B ST

223 ST

260 ST

265B ST

221A ST

223A ST

262 ST 266A ST

223 ST

267A ST

222 ST

223A ST CR

268 ST

224 ST RN HO LE CR

267A ST

223B ST DD SA

RN

267B ST

223A ST HO LE

270 ST

232 ST

270B ST

E AV DD SA

272 ST

60 ST O GP IN CH

271B ST

237A PL

34 AVE

29 AVE

32A AVE

29A AVE I

31 AVE

31A AVE

31B AVE

32A AVE

32B AVE

33A AVE

51A AVE

55 AVE

FRASER HWY

32 AVE

33 AVE

40 AVE

43 AVE

48 AVE

1F RE EW AY

32A AVE

30 AVE 29A AVE

56 AVE

GLOUCESTER WAY

ES

NO

CR

60 AVE

32B AVE

58

273A ST

CR

HIT 264 ST 271 ST

256 ST

272B ST

CR A 63

268 ST

270A ST

273 ST

MORRISON

H AP AIL

260 ST 274 ST

258 ST 275 ST

267 ST 275A ST

GR LE TE TR

268 ST

273A ST

271 ST

NICHOLAS

276 ST

272 ST CR

R VE

D.2

256 ST

254 ST

CR

ER LAK ES RE

D

Page 18 of 27

E.1

Page 19 of 27

Page 20 of 27

F.1

SOUTH FRASER FAMILY COURT AND YOUTH JUSTICE COMMITTEE MINUTES Of a meeting held on Thursday, June 4, 2009 at the City of White Rock, 15322 Buena Vista Avenue, White Rock, B.C. in the Boardroom at 8 a.m. PRESENT Ms. Shirley Gust, Chair Barb Westlake, Vice Chair Cllr. Mel Kositsky Cllr. Jack Arnold Cllr. Heather King

Ms. June Barrens Mr. Ian Tyzzer Ms. Larissa Hanssen Mr. Fred West Ms. Barbara McNeil

NON-VOTING MEMBERS Cst. Leisa Schaefer STAFF Ms. Tracey Arthur, City Clerk Ms. Lorraine Sym, Committee and Freedom of Information Clerk ABSENT Cllr. Barinder Rasode (voting) Cst. Janelle Canning (voting) Mr. Raj Mehta (voting) Insp. Richard Konarski (voting) Ms. Brenda Locke (voting) Ms. Barbara Norell (voting) Mr. David Dryden (voting) Insp. D. Charna (non voting) Mr. Michael Jackstien (voting) Chief Supt. Fraser MacRae (non voting) Cllr. Helen Fathers (voting) ______________________________________________________________________________ Ms. Gust called the meeting to order at 8:05 a.m. 1.

AGENDA APPROVAL

It was moved and seconded; THAT the South Fraser Family Court and Youth Justice Committee adopt the Agenda for its June 4, 2009 regular meeting as circulated. CARRIED

2.

PREVIOUS MINUTES

It was noted that Cllr. Jack Arnold should be listed as absent for the May 7, 2009 meeting. It was moved and seconded; Page 21 of 27

F.1 THAT the Minutes of the South Fraser Family Court & Youth Justice Committee meeting held on May 7, 2009 be adopted with the above noted change. CARRIED

3.

TERMS OF REFERENCE (attachments include Revised Terms of Reference and Terms of Reference Explanatory Notes from Ian Tyzzer)

Mr. Tyzzer explained that his report on the revisions to the Terms of Reference is not complete, however he has re-written the Terms of Reference as every year new committee members have difficulty understanding the role and the mandate of the committee as they are currently written. Mr. West explained that in the past new committee members frequently became frustrated with acting in an advisory capacity and not doing enough work, and the committee started looking at providing services, which is not in the mandate of the committee. Mr. Tyzzer then reviewed his suggested changes to the Terms of Reference and his reasons for the suggested changes. The committee was advised that the Terms of Reference in 2004 were adopted by all Councils, whereas the changes to the Terms of Reference made by the Committee at their February 7, 2008 were not, therefore the 2004 Terms of Reference are “correct” and these should be used as a starting point for the committee. Further changes to the 2004 Terms of Reference can be recommended, and these will be sent to the five member municipal Councils for adoption. It was noted that the Attorney General mandates under the Provincial Court Act that all municipalities have a Family Court Committee, and that each Council creates a Terms of Reference for their respective family court committees. Discussion ensued as to the difficulty of quorum being one half plus one of appointed members, and whether the committee could set the quorum at a lower number to facilitate meetings with a reduced number of attendees. Cllr. Kositsky advised that there are other committees that exist dealing with similar issues, for example Concerned Citizens for Justice Reform and the Mayors Task Force on Crime, and recommended that the Committee find out what these committees are working on in order to not duplicate efforts. Further discussion was held regarding the Youth Criminal Act and how it affects the mandate of the committee, and it was noted that the Youth Criminal Justice Act came into effect after the Family Court Committees were already established by the Attorney General under the Provincial Court Act, therefore does not change the committee’s mandate. The committee discussed creating Secretary and Treasurer positions, and whether these additional positions are required or whether staff from municipalities are adequate help for the committee.

South Fraser Family Court Minutes of June 4, 2009 F:\Records-Management\AdmLeg\0000-0999\0540 Council - Committees & Commissions\0540-20_Committes by Name\SFFC&YJC(formerly JFCC)\2009\06_04\20090604 SFFCYJC Minutes.doc

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F.1 It was moved and seconded; THAT the committee revert to the 2004 Terms of Reference (ratified by all five member municipal Councils); AND THAT the five member municipal Councils be requested to adopt a revision to the Terms of Reference to allow for the appointment of one Council member from each municipality to the Committee with voting rights. CARRIED It was noted that the document containing the history of the changes to the Terms of Reference from 2004 onwards with details of Councils actions will be forwarded along with the above recommendation to explain why this recommendation was made. It was moved and seconded; THAT the Chair of the Committee draft a letter to the Attorney General asking for clarification on the operations of Family Court Committees; AND THAT the Mayors from the five member municipalities be requested to sign this letter. CARRIED

3.

BUSINESS ARISING a) Status of 2008 Annual Report and 2009 Committee Budget presented to five municipalities for approval; • Delta, Municipality of (June 22nd) • Langley, City of (April 20th) • Langley, Township of (July 6th) • Surrey, City of (June 15th) • White Rock, City of (June 15th)

This item was not discussed.

b)

Updated 2009 Budget Request (attachments include Proposed Budget 2009 Revised and Budget Notes 2009 Revised)

Ms. Gust explained that due to the committee having surplus funds from 2008, a new Updated 2009 Budget was created, not requesting additional funds for 2009. Discussion ensued regarding reporting on how funds are spent, and it was noted that this information is included in the Annual Report.

South Fraser Family Court Minutes of June 4, 2009 F:\Records-Management\AdmLeg\0000-0999\0540 Council - Committees & Commissions\0540-20_Committes by Name\SFFC&YJC(formerly JFCC)\2009\06_04\20090604 SFFCYJC Minutes.doc

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F.1 It was moved and seconded; THAT the Updated 2009 Budget Request of the South Fraser Family Court & Youth Justice Committee dated May 19, 2009 be adopted as circulated; AND THAT the Updated 2009 Budget Request be forwarded to the Manager, Financial Services, City of Surrey for distribution to member municipalities as a delegation request, to appear on the dates that the Chair is attending to present the 2008 Annual Report. CARRIED It was clarified that the Briefing Notes will not be included in the 2009 Budget Request being sent to Councils.

4.

CORRESPONDENCE a) Letter to Manager Financial Services, City of Surrey dated May 12, 2009 Re: Request for 2009 SFFC&YJ Committee 2009 Budget b)

5.

Letter from the City of Langley dated May 13, 2009 Re: Resolution to Attorney General re Terms of Reference Change Request

COUNCILLORS/MUNICIPAL REPORTS a) Delta, Municipality of

Cllr. King advised that she attended a seminar dealing with anxiety in youth hosted by the Surrey School Board that was heavily attended. The Committee learned that many kids suffer from anxiety which can create bullying behaviour. It was noted that a successful program titled “Roots of Empathy” has faced a funding cutback impacting the work of the program, and it is hoped that financial support can be obtained so that the program can continue. Mr. West added that the problem of anxiety is rampant, and that Oden Books has a good series of books that kids can read dealing with the subject. Cllr. King advised that the City of Delta attempted to revise a firearms Bylaw to prohibit the use and sale of firearms, and further explained that non restrictive uses cover farmers and sport hunting, and the proposed Bylaw created a backlash for Delta.

b)

Langley, City of

Mr. West advised that he has been requested to attend a working session with City of Langley Council to advise them on recent activities that the Committee has undertaken. It was noted that the Rotary Club has provided funding for counselors to work with the RCMP to do interventions by spending time with youth in parks. South Fraser Family Court Minutes of June 4, 2009 F:\Records-Management\AdmLeg\0000-0999\0540 Council - Committees & Commissions\0540-20_Committes by Name\SFFC&YJC(formerly JFCC)\2009\06_04\20090604 SFFCYJC Minutes.doc

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F.1 c)

Langley, Township of

Cllr. Kositsky advised that a summit titled “Cities Fit for Children” is being held in Langley on October 22 – 23, 2009, with a registration cost of $175.00. Further details will be sent to committee members.

d)

Surrey, City of

Mr. Tyzzer advised that he watched “Warrior Boyz”, a documentary that explores the issue of youth gang violence in the South Asian community in metro Vancouver, and recommended that other Committee members see it if given the opportunity.

e)

White Rock, City of

Ms. Barens explained that she has been traveling, therefore does not have a report for this meeting.

6.

COUNCIL RESOLUTIONS AND REFERRALS

7.

SUB-COMMITTEE MONTHLY UPDATES a) Current Family and Youth Justice Issues b)

Bullying

c)

Youth Policing

d)

Attorney General Liaison

It was noted that Mr. West will assist Michael Jackstein with his communications to Mr. Chris Beresford from the Attorney General’s office. e)

Protection of Children Abusing Drugs

f)

Community Courts and HUBS

It was noted that the Langley City Police Committee spent a day at the Vancouver Community Court to see the court first-hand and how it operates. g)

Child and Youth Committee (June Barens)

Ms. Barens advised that the Child and Youth Committee is hosting a luncheon for their June 16th 2009 meeting, and will be unable to attend.

South Fraser Family Court Minutes of June 4, 2009 F:\Records-Management\AdmLeg\0000-0999\0540 Council - Committees & Commissions\0540-20_Committes by Name\SFFC&YJC(formerly JFCC)\2009\06_04\20090604 SFFCYJC Minutes.doc

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F.1 h)

Terms of Reference Review

This item was discussed under Item 3. i)

Increase Community Awareness of SFFC&YJC

j)

Gangs

Mr. Tyzzer advised that he is donating a copy of the book “Gansta in the House” to the South Fraser Family Court library for others to read.

8.

COMMITTEE GOALS AND ACTIONS UPDATE

Ms. Westlake advised that there is a free conference on Wednesday June 24, 2009 on gangs, and will provide the committee with further details on registration. Ms. Gust requested that anyone attending a conference provide a written report for the committee to share information gained. It was agreed that Ms. McNeil will provide a report on the Youth Gangs and Guns symposium she attended on May 22, 2009 for the September 3, 2009 meeting.

9.

ITEMS FOR INFORMATION

10.

OTHER BUSINESS a) Request for Business License Bylaw Amendment regarding Prohibition of Sale of Drug Paraphernalia – June Barens

Cllr. Kositsky advised that local governments are not allowed to create Bylaws that deal with Federal Government or criminal offence issues, the issue must be dealt with by the police. He added that this issue has been brought forward to the Federation of Canadian Municipalities for consideration. It was noted that the City of Langley requires that stores take ID from people selling to them, and provide this information to the RCMP every night. Discussion ensued regarding the definition of drug paraphernalia, as much of the paraphernalia has multi uses and can not be considered drug paraphernalia until it is used for drug purposes.

b)

Request for Criminal Checks For People Who Work With Youth Bylaw – Barb Westlake

Cllr. King suggested that discussion be held with sports organizations to determine the effect that a Bylaw requiring criminal checks on their staff who work with youth could have on them. South Fraser Family Court Minutes of June 4, 2009 F:\Records-Management\AdmLeg\0000-0999\0540 Council - Committees & Commissions\0540-20_Committes by Name\SFFC&YJC(formerly JFCC)\2009\06_04\20090604 SFFCYJC Minutes.doc

Page 6

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F.1 11.

NEXT MEETING

The committee discussed the need to meet on July 2, 2009, and noted that there is no meeting in August of 2009. It was agreed that the committee cancel the meeting on July 2, 2009, and if required, the Chair call a special meeting

12.

CLOSURE

It was requested that draft committee minutes be sent to committee members prior to the Agenda being sent to the committee.

The meeting closed at 10:20 a.m.

__________________________ Shirley Gust, Chair

________________________ Lorraine Sym Committee & FOI Clerk

South Fraser Family Court Minutes of June 4, 2009 F:\Records-Management\AdmLeg\0000-0999\0540 Council - Committees & Commissions\0540-20_Committes by Name\SFFC&YJC(formerly JFCC)\2009\06_04\20090604 SFFCYJC Minutes.doc

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