Agenda For Special Council Meeting

SPECIAL MEETING OF TOWNSHIP COUNCIL Monday, January 12, 2009 at 3:00 p.m. Fraser River Presentation Theatre 4th Floor, 20338 – 65 Avenue, Langley, BC

AGENDA A.

ADOPTION OF MINUTES 1.

Special Council Meeting – December 15, 2008 Page 1 Recommendation that Council adopt the Minutes of the Special Council Meeting held December 15, 2008.

B.

APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 4:00 P.M. SPECIAL MEETING 1.

Joseph A. Zaccaria File 0550-07 Page 9 Request by Joseph A. Zaccaria, to appear before Council to discuss his request for the Township’s Planning Department or Township Administrator to issue a letter on behalf of the South Fraser OnTrax in support of a special 2009 and possible grant from Vancity.

B.

APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 7:00 P.M. REGULAR MEETING 2.

Roy Mufford File 0550-07 Page 11 Request by Roy Mufford, to appear before Council to discuss the Mufford Crescent grade separation and concern over route proposed.

3.

Peter Holt File 0550-07 Page 13 Request by Peter Holt, to appear before Council to discuss the design of the Mufford Crescent Overpass.

January 12, 2009 Special Council Meeting Agenda B.

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APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 7:00 P.M. REGULAR MEETING 4.

Lee Lockwood File 0550-07 Page 15 Request by Lee Lockwood, to appear before Council to discuss the proposed Mufford Crescent/Glover Road overpass plan.

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING That Council now resolve into a Special Closed Meeting according to Section 90 of the Community Charter for discussion of the following items identified under Section 90: Item E.1. – Section 90(1) (g) Litigation; and Item E.2. – Section 90(1) (g) Litigation.

C.

PRESENTATIONS 1.

Sustainability Solutions Presentation by John Steiner, Urban Systems and Mike Harcourt, Harcourt Enterprises Inc. regarding Sustainability Solutions.

2.

Transportation Challenges in Special Circumstances – Snow Presentation by staff regarding Transportation Challenges in Special Circumstances – Snow.

January 12, 2009 Special Council Meeting Agenda D.

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REPORTS TO COUNCIL 1.

Establishment of the Standing Committees of Council Report 09-01 File 0540-20 Page 17 Recommendation that Council endorse Policy No. 01-026 which guides how staff will process, interact and work with the Standing Committees of Council subject to such modifications as may be deemed necessary as a result of the nature of the Standing Committee or Work Program created by the Mayor; and further That the establishment of Standing Committees of Council be comprised of voting members, of which fifty percent (50%) of the members shall be members of Council for: a. Finance; and likely at a later date; b. Protective Services - Policing and Crime Prevention; c. Transportation; d. Community Planning; e. and others as deemed appropriate by the Mayor; be received for information, and further; That Council receive the attached Policy/Terms of Reference (Attachment A) and the Standing Finance Committee Work Program for 2009 (Attachment B).

E.

CORRESPONDENCE 1.

Grant in Lieu of Taxes File 1855-02 Page 27 Letter received from Wagner Hills Farm requesting reimbursement of 2008 taxes paid for the Campbell Valley House of Hope Women’s center operated by Wagner Hills Farm Society. Clerk’s Note: This item was referred to staff for follow-up.

2.

Road Improvements for 76A Avenue File 5330-23 Page 29 Letter received from Daynard Welsh requesting road improvements on 76A Avenue and 229 Street. Clerk’s Note: This item was referred to staff for follow-up.

January 12, 2009 Special Council Meeting Agenda E.

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CORRESPONDENCE 3.

Standards – Home and Property Inspection in B.C. File 6410-01 Page 31 Letters received from the Canadian Association of Home & Property Inspectors (BC) regarding standards for home and property inspection in B.C. with references to Solicitor General Jon van Dongen. Clerk’s Note: This item has been referred to staff for information.

4.

Use and Sale of Lawn and Garden Pesticides File 5280-01 Page 39 Letter received from Yorkson Watershed Stewardship Committee, addressed to Premier Gordon Campbell regarding a province-wide ban on the use and sale of lawn and garden pesticides. Clerk’s Note: This item is for Council’s information.

5.

Water Filtration Project in North Vancouver File 5260-01 Page 41 Letter received from the British Columbia and Yukon Territory Building and Construction Trades Council, addressed to the Metro Vancouver Board regarding the consortia that have been pre-qualified in the pre-bid process for completion of the twin tunnel, water filtration project in North Vancouver. Clerk’s Note: This item is for Council’s information.

6.

2010 Legacies Now Annual Review File 6750-20 Page 43 Letter received from 2010 Legacies Now regarding the annual review for the 2007/2008 fiscal year. Clerk’s Note: A copy of report “2010 Legacies Now Annual Review” is available in the Clerk’s Department due to size.

7.

Salmon Aquaculture File 5280-01 Page 45 Letter received from the Georgia Strait Alliance requesting support for provincial funding for research into closed containment salmon aquaculture technology. Clerk’s Note: This item is for Council’s information.

January 12, 2009 Special Council Meeting Agenda F.

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MINUTES OF COMMITTEES AND COMMISSIONS 1.

South Fraser Family Court & Youth Justice Committee – December 4, 2008 Page 53 Recommendation that Council adopt (receive) the Minutes from the South Fraser Family Court & Youth Justice Committee meeting held December 4, 2008.

G.

ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES 1.

2009 Towns for Tomorrow and LocalMotion Grant Programs File 0400-20 Page 59 Letter received from the Ministry of Community Development regarding update on the 2009 Towns for Tomorrow and LocalMotion grant programs. Clerk’s Note: This item was referred to staff for follow-up. Next application intake deadline is January 16, 2009.

2.

2015 Canada Winter Games File 0400-20 Page 61 Letter received from the Ministry of Healthy Living and Sport regarding an information session for the 2015 Canada Winter Games bid process. Clerk’s Note: This item was referred to staff for follow-up.

3.

Metro Vancouver Air Quality Management Plan File 0400-60 Page 63 Letters received from Metro Vancouver regarding the Lower Fraser Valley Air Quality Report for 2007 and the progress report on the 2005 Metro Vancouver Air Quality Management Plan. Clerk’s Note: A copy of the reports “2007 Lower Fraser Valley Air Quality Report” and “Metro Vancouver Air Quality Management Plan Progress Report” are available in the Clerk’s Department due to size.

4.

Municipal Partnership in the Philippines File 0400-40 Page 65 Letter received from the Federation of Canadian Municipalities regarding the Township of Langley’s candidacy for the municipal partnership in the Philippines. Clerk’s Note: This item is for Council’s information.

January 12, 2009 Special Council Meeting Agenda G.

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ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES 5.

Provincial Health Services Authority working with Fraser Health File 0400-90 Page 67 Letter received from the Provincial Health Services Authority (PHSA) regarding collaborations between PHSA agencies and Fraser Health. Clerk’s Note: This item is for Council’s information.

6.

LMTAC Discussion Paper File 0400-70 Page 73 Letter received from the Lower Mainland Treaty Advisory Committee (LMTAC) regarding the policy discussion paper “Summary of LMTAC Interests Regarding Common Table Negotiations”. Clerk’s Note: This item is for Council’s information.

7.

Fraser Valley Real Estate Board Meeting File 0400-60 Page 91 Letter received from the Fraser Valley Real Estate Board requesting a meeting with Township Mayor, Council and senior staff the first week of February 2009. The purpose of the meeting is to exchange information and discuss topics of mutual interest. Clerk’s Note: Request for meeting the first week of February 2009.

H.

INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I.

ITEMS FOR INFORMATION

J.

ITEMS FROM PRIOR MEETINGS

K.

STAFF ITEMS FOR DISCUSSION WITH COUNCIL 1.

Select Committees of Council – Process and next steps

January 12, 2009 Special Council Meeting Agenda L.

ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M.

OTHER BUSINESS 1.

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Councillor Richter presented the following Notice of Motion within the deadlines according to Council's policy: Whereas the Township’s existing snow removal policy is ineffective and insufficient on all tertiary roads in the Township where the majority of Township residents and taxpayers live; Whereas over the past few years, the Township has experienced more frequent and longer-lasting snow periods where residents have been snow-bound in their homes for longer than 72 hours; Whereas the Province and the Country have an emergency preparedness standard of 72 hours and the Township’s failure to plow tertiary roads during and following snowfalls far exceeds this72 hour emergency standard; Whereas failure to open tertiary roads after 72 hours places many township residents at risk because they cannot be reached by emergency vehicles such as police and ambulance, and substantially slows down the ability of fire trucks to access properties on tertiary roads; Therefore be it resolved that the Township’s Snow Removal policy be revised and amended to include the following: 1. All tertiary roads in the Township will be plowed to at least a single lane and sanded/salted 72 hours following a snow fall; and every 72 hours thereafter provided tertiary roads remain impassable due to continued snow fall; 2. An emergency snow response phone line will be established so that snow bound residents needing access to secondary and primary roads for health and employment reasons can call in and request snow removal on their tertiary roads prior to the 72 hour parameter; and 3. Provision for this enhanced snow removal service in the Township will be considered a public safety and budget priority in 2009 and all subsequent years.

N.

TERMINATE